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National Board Meeting September 9, 2014 4:00pm-6:00pm EST

National Board Meeting September 9, 2014 4:00pm-6:00pm EST. Board Meeting Agenda. Welcome to Fredi Stevenson Program Update Committee Reports Finance Development Governance Organizational/Board Goals 14-15 Future Meeting Schedule. Program/Staff Update. Programs

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National Board Meeting September 9, 2014 4:00pm-6:00pm EST

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  1. National Board Meeting September 9, 2014 4:00pm-6:00pm EST

  2. Board Meeting Agenda • Welcome to Fredi Stevenson • Program Update • Committee Reports • Finance • Development • Governance • Organizational/Board Goals 14-15 • Future Meeting Schedule

  3. Program/Staff Update Programs • Access Program in final two weeks of recruiting • Second randomization for RCT evaluation takes place next Friday • NY and BOS need to pull off some big numbers to finish • Chicago Success Program recruiting is on target- Access running behind- but there is time to catch up • Success Direct student recruitment is complete- was a struggle to reach goals 250 in NY, 120 in MA and 75 in CHI • Tight timeline to recruit • Unreliable partners Staff • Staff totals for the year- 89 FT employees and 2 AmeriCorps VISTA volunteers • First week experience and all-staff meeting took place in July in Boston • Final stages of hiring for Director of Marketing and Communications on National Team • National Team and Site ED’s are doing an overnight retreat in two weeks- focus will be on communication, growth and decision rights

  4. Success Program Numbers -Middler 1 refers to a student in their 3rd year with Bottom Line but who is not yet a Junior (Junior is defined as 3 or 4 more than 4 semesters from graduation) -Middler 2 refers to a student in their 4th, 5th, or 6th year with Bottom Line, but who is not yet a Junior -Currently, more than 85% of our students from the class of 2009 have graduated, or are on track to graduate within 6 years (by spring 2015) -Not Assigned means that the student is not active in our program and no longer has a counselor

  5. Financial Report • Welcome Lilee Dethchan, Director of Finance • Goals and plan for the year • Continued improvement and documentation of policies, procedures, and reporting • i.e. Monthly revenue, expense, cash reporting and reconciliation • Research and Develop Investment Policy Statement and strategy • Timely Board and Finance Committee Support • i.e. Provide regular reports on action items from Finance meetings • Facilitate and assist in Annual Budget Process • i.e. Ensure all relevant staff are trained on budget and revenue tools. • Research accounting systems and consider replacement of QuickBooks by July 2015

  6. Profit and Loss Through 8/31

  7. Balance Sheet (as of August 31)

  8. Cash Flow Projection as of 8/31 • Days of Cash is determined by taking the cash in the bank and dividing it by the expected expenses over the next 365 days • Prior months use actual dollar amounts. • Future months are determined using budgeted monthly expenses and a projection of how much revenue is going to come in- discounted by likelihood • The further out in the future, the less accurate the guesses on revenue sources will be in likelihood of receipt, actual dollar amounts and in date to be received

  9. Development Overview Q1 – Highlights • Poses Family Foundation, MSDF, USA Funds • CVS Caremark – Interest match & National geographic overlap • Initial planning meetings complete w/ 4 board members, 3 in process; 79K committed to national to date • Corporate Matching Improvements are underway Where we need the most help • Introductions to your personal and professional networks • Pipelining candidates for Donors and potential Board Service

  10. FOUNDATIONS Goal: Increase the # of proposals that focus on BL – National issues / needs.Target Amount: $600,000

  11. CORPORATIONS Goal: Secure support from 4 new corporations. Companies should have a national brand and a footprint that overlaps with our current or future geography. Target Amount: $100,000 - $200,000

  12. INDIVIDUALS / BOARD Goal: 1) Create individual giving plans in support of National. Use as a pipeline for future Board Members. 2)Ensure Board dollars support National budget. Target: $195,000.

  13. EARNED INCOME GOAL: Investigate fee-for-service options. Analyze potential revenue streams and business planning with the goal of piloting and implementing a solution. Target: $50,000-$100,000.

  14. Governance Report Priorities for the Year • Add 2-4 New Members • Create Annual Board Calendar • Key Document Review • Board Prospects Tracking Sheet • Board Member Orientation Outline • Board Evaluation Survey • Board Member Class Chart • Other Items for Review • Board Member Evaluation • CEO Evaluation • CEO Succession • Conflicts of Interest Questionnaire • Set Regular Call Schedule

  15. Board Candidates

  16. Organizational Goals 2014-2015

  17. Org Goals (cont)

  18. Board Goals for 2014-2015

  19. Future Meeting Schedule Upcoming Meetings: • Wed, January 15th, 3pm (Phone or In Person) NYC Bottom Line Office • Wed, March 4, 2014, 4pm(Phone) • Th/Fri, June 4&5, 2014 (In Person- Boston, MA)

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