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School District of Osceola County Facilities, Planning, Maintenance & Construction

School District of Osceola County Facilities, Planning, Maintenance & Construction. Monthly Update – April 2008 Construction Workshop 22 April 2008. Report Contents. Planning Services Division Update Developments of Regional Impact Concurrency (No Updates this Period)

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School District of Osceola County Facilities, Planning, Maintenance & Construction

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  1. School District of Osceola CountyFacilities, Planning, Maintenance & Construction Monthly Update – April 2008 Construction Workshop 22 April 2008

  2. Report Contents • Planning Services Division Update • Developments of Regional Impact • Concurrency (No Updates this Period) • Long Range Planning Committee (No Updates this Period) • Permitting Services Division Update • Activity Report – Permits, Inspections, C.O.’s • Administrative Issues (No Updates this Period) • Design and Construction Services Division Update • Goals • Capital Outlay Planned Projects Update • New Schools in Development Update • Major Projects Highlight Reports • Request for Services (RFQ/RFP/Bid update) • Tax Savings Summary – New Schools • Working Issues • Maintenance • General Update (No Updates this Period)

  3. Planning Developments of Regional Impact (DRI) • Lake Toho DRI’s – includes Anthem Park, Toho Preserve, Tohoqua, Edgewater, Bella Tara, Friars Cove, and Green Island. • Projects consist of approx. 38,000 residential units resulting in a projected need for 11 elementary, 3 middle, and 3 high schools. • Staff meeting regularly with Lake Toho Assoc. consultants to discuss school siting and development order language and timing of residential development and school construction. • First of Toho DRI Group projects; Toho Preserve DRI was approved with numerous conditions • Green Island DRI- Workshops being held in April. • Westside DRI – Located along Westside Blvd. • Acquisition of property for Middle School “CC” was completed in December. Anticipated opening - August 2010. • Stoneybrook South DRI – located west of Champions Gate DRI. • Staff working with developer to determine viability of proposed school site, finalize acquisition, and determine timing for development and school construction. This project is outside the 5 Year Work Plan. • Plaza Lakes DRI- located Northwest of East Lake Toho. • Staff is working with the developer to retain school site. A middle school site is being considered as the representative is interested in the K-8 concept for the gated community. Anticipated construction start to in 3 years.

  4. Permitting – Activity Report March 10 - March 31 YTD • Inspections Performed 49 433 • Inspection Hours 49 479 • Certificates of Occupancy 0 32 • Certificates of Completion 2 88 • Permits Issued 5 75

  5. Design & ConstructionGoals • Completion/Start of all Capital Outlay Planned Projects within the fiscal year. • Completion/Start of 90% of ’07-’08 projects by June Workshop. 2. Design and start construction for new schools opening in ’08. • Start construction on ES “J” by July ’07. • Substantially Complete ES “K” November ’07. • Start construction on ES “L” 07/08, pending site acquisition and approvals, and open August ‘09. • Start construction on Sports Authority Conversion end of 3rd Quarter 07/08, pending resolution on City of Kissimmee conditions and requirements. 3. Implement Management Initiatives. • Publish a Process & Procedures Manual; 50% 1st draft copy for January ’07. • Development & implementation of programs to assist in department operations and project administration.

  6. Design & ConstructionCapital Outlay Program Status – ’07-’08 • 86% of the Planned Capital Projects are either “Completed” or “Started”. • Projected 90% of all Planned Projects will be completed by the end of the summer. The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation, remodeling, and other cyclical renewal projects only.

  7. Design & ConstructionNew School Development Update • Elementary “L” (Poinciana) • Planning • 10/18/07 Scheduled for Planning Commission Approval • 10/22/07 Scheduled for Board of County Commission Approval • 11/5/07 Scheduled for Right of Way Vacation Approval • 12/18/07 Closed on property • Design & Construction • 10/16/07 Scheduled for CM bidding of Building Package (Bids in 11/16/07). • 11/15/07 Scheduled submittal of SFWMD permit application. • 12/15/07 Scheduled for CM bidding of Site Package (Bids in 1/8/08). • 1/25/08 Scheduled for CM Re-Bid of Building Package. • 4/22/08 GMP approval to the Board. • 4/23/08 Possible Construction Start. • 8/18/09 Scheduled for Opening. • Comments: GMP has been negotiated, and is submitted for Board Approval 4/22/2008.

  8. Design & ConstructionNew School Development Update • Elementary “M” (Narcoossee Relief) • Planning • 2/1/08 Preliminary Site Plan utilizing 10 acre property adjacent to the south. • 2/18/08 Conditional Use Application submittal. • 4/2/08 Projected TRC Approval. • 4/17/08 Projected Planning Commission Approval • 4/28/08 Projected Board of County Commission Approval. • Comments: North ten acre property for portable complex has been submitted to Osceola County; projected schedule for final approval is 5/26/08. Conditional Use Application for phased use of temporary portable educational complex. Acquisition of the south adjacent 10 acre parcel is active. • Design & Construction • 3/3/08 Projected SFWMD Permit Submittal • 5/1/08 Projected Construction Document completion. • 5/15/08 Projected CM bidding phase start. • 7/15/08 Projected for GMP approval to the Board. • 7/22/08 Projected Construction Start pending Board approval. • 8/18/09 Scheduled for Opening. • Comments: Reuse of Osceola Plan elementary prototype at the front of existing site. Phased construction which includes the renovation of existing classrooms to Middle School requirements and a temporary educational portable complex.

  9. Design & ConstructionNew School Development Update • Middle “CC” (Westside DRI) • Planning • 11/5/07 Received final approval for the project by the Board of County Commission. This completes all necessary approvals. • Comments: Developer conveyed the property to the SDOC through their CDD in December 2007. Assessments will be used to fund the site acquisition at no cost to SDOC. Joint Use Agreement needed with Osceola County Parks and Recreation on Shared Park Facilities. Currently the County has not budgeted funds for improvements to the joint use park, beyond SDOC Field Middle School Standards. Off-site right and left turn lanes required on Goodman Rd. for access. Easement needed for off-site retention is in progress. • Design & Construction • 5/1/08 Projected Construction Document completion for the core classroom bldg. • 5/15/08 Projected SFWMD Permit approval. • 7/1/08 Projected construction document completion for gym building. • 7/15/08 Possible core classroom building GMP for Board Approval. • 1/3/10 School available for opening, pending permitting and contracting plan. • Comments: SDOC has received the CM’s evaluation and options for accomplishing the opening of the school. Reuse of Osceola Plan elementary prototype at the front with core design adaptations for a Middle School along with a separate Gym/Classroom wing.

  10. Design & ConstructionNew School Development Update • Sports Authority Conversion (Alternative Programs) • Planning • 11/13/07 Received final City Commission Approval for Project. This completes all necessary approvals. • Comments: Confirmation/clarification of elements of restrictive covenants needed for Interlocal Agreement. Staff will continue to work to provide City staff with courtesy copies of construction plans. • Design & Construction • 10/25/07 Scheduled for Construction Document completion. • 11/2/07 Scheduled for CM bidding • 1/29/08 Projected for GMP approval to the Board. • 2/1/08 Projected Construction Start. • 1/3/09 School available for Opening. • Comments: Conversion of existing retail building to an Alternative Education Center. 2nd floor structure will be constructed.

  11. Design & ConstructionProject Highlight – Elementary J

  12. Design & ConstructionProject Highlight – Elementary J

  13. Design & ConstructionProject Highlight – Elementary J 13

  14. Design & ConstructionProject Highlight – Sports Authority Conversion 14

  15. Design & ConstructionProject Highlight – Sports Authority

  16. Design & Construction Request for Services 1. Solicitations under development – to Purchasing April 2008 • Design Build for Classroom Additions at 4 Schools ( HE, HTE, PHE, & MCE) • Flooring RFP 2. Advertised Solicitations –March/April 2008 • CM at Risk for the Comprehensive Renovation at Osceola High School • CM at Risk for the Comprehensive Renovation at St. Cloud High School 3. Solicitations Under Review/Selection Process • Project Management Software Solution RFP • Geotechnical & Materials Testing Services for 6 Projects (PHS, MCE-2, PHE, M, & N) • HVAC Test and Balance Services for 6 Projects (PHS, MCE-2, PHE, M, & N) • A/E Services for the Comprehensive Renovation at Osceola High School • A/E Services for the Comprehensive Renovation at St. Cloud High School • CM @ Risk for the OCSA HVAC Project • CM @ Risk for Elementary School M and Elementary School N • Reprographics Services for Construction Related Documents

  17. Design & ConstructionOwner Direct Purchase Program Tax Savings Summary – New Schools

  18. Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board. • OCSA Auditorium Roof – contractor default • Celebration High School Close Out

  19. Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board. • OCSA Auditorium Roof – contractor default • Final decision/response from Contractor/Manufacturer indicates that complete replacement of deficient work will be completed at no cost to SDOC. SDOC attorneys have drafted letter agreement for review. SDOC is working with the contractor to coordinate remedial work with the upcoming OCSA HVAC Replacement and Auditorium/Ballroom Renovation Project. • Celebration High School Closeout • Work began during Winter break with the replacement of uncovered damaged, roof drainage piping in the courtyard. Pending a clear report of the video investigation of the final storm water piping sections, in the courtyard, final closeout to Balfour Beatty’s contract will be complete. Release of the final $50,000 retainage should follow immediately after. Expect PO request for outside dining canopy extension and related infrastructure work. This is expected to be a summer project.

  20. Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board. • Celebration High School Closeout • Football field drainage. Based on the civil engineer’s report staff is proceeding with a capital outlay project to raise the grade and pitch of the field playing area. This will increase the evacuation of surface water to perimeter swales, which will also be re-graded with additional new area drains tied into the existing storm water system. SFWMD permit modification application is in progress. Project is targeted as a summer project starting 6/2/08.

  21. End of Presentation

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