Sport Facility Planning Process

1. Sport Facility Planning Process HM 746 Management of Sport Facilities Week 3 Lecturer: Sue Brown

2. Facility Planning Process • Recreation Plan • Needs Assessment • Decision • Feasibility Study • Decision • Design • Construction • Evaluation Proposal Phase Project Phase

3. Proposal Phase • Appointment of the Planning Committee: • Limited in size • Interested groups/persons • Consist of key stakeholders • Major function

4. Proposal Phase – Needs Assessment • Facility specific needs assessment conducted: • Identification of current & future trends • Review of existing facilities & services • Community needs survey • Involves broad consultation: • Members of the community • Other LGAs • Other service providers • Informs decision

5. Proposal Phase – Feasibility Study • Purpose – to refine concept of facility • Determine performance – practically & financially • Key facility requirements: • Understand the basic goals & objective

6. Proposal Phase – Feasibility Study • Establish program patterns, seasons, time zones: • Anticipated problems:

7. Proposal Phase – Feasibility Study Key elements/components of a Feasibility Study: • Draft Management Plan • Concept design • Analysis of location options • Assessment of technical design options • Capital & operating budgets • Analysis of economic & social viability • Decision to proceed, modify, postpone, stage development or abandon Discuss Sport England’s business case considerations for building a sports Facility

8. Project Phase: Design • Management Plan is finalised • Design consultant team appointed • Management Plan (project brief/master plan) • Key components: • Programs & services • Management structure • Facility maintenance strategies • Annual operating budget

9. Project Phase: Design • Key elements for consideration: • Number & types of programs/services • Population & accessibility • Specific needs of user groups • Maximum safety • Discuss Project Planning Brief example – content comparison with above list – Does it address all areas?

10. Project Phase: Design Brief • Design brief considerations: • Focus on purpose of the facility being built • Plan for best building can afford – staged development • Avoid biased & restrictive points of views • Do not compromise aspects of design important to the usage • Building accessibility - legislation requirements Walker, M.C., & Stotlar, D.K. (1997)

11. Project Phase: Design Brief • Design brief considerations: • Avoid costly errors & omissions – research! • Space identification & usage • Management requirements – adequate office accommodation • Visit similar facilities • Examine current trends & PLAN for the FUTURE (20 years) Walker, M.C., & Stotlar, D.K. (1997)

12. Project Phase: Design Brief • Common errors in the planning process: • Poor estimate of demand • Establishing wrong priorities • Lack of early management consideration • Conversion of existing buildings

13. Project Phase: Design Team • Appointment of Design Team – consultants engaged to develop the design of the facility • Size of team dependant on size of facility project • Examples: • Architect • Structural engineer • Mechanical & electrical engineer • Cost planner/ quantity surveyor • Landscape architect • Acoustics consultant • Project Manager

14. Project Phase: Design Team Selecting the Design Team: • Tender / EIO advertised • Companies have teams of professionals • Appoint individual professionals Selection considerations: • Pre-qualification conditions • Previous project designs • Value rather than contract cost

15. Project Phase: Design Brief • Design Brief – key elements: • Site details & constraints • Schematic design • Standards of finishes • Project budget & cost limitations • Roles • Key dates & decision making points (refer to program schedule –gnatt chart example) • Consists of 3 general areas: • Building volumes • Building services • Detailed design

16. Project Phase: Building Volumes • General information about the proposed facility: • Facility mission • Projected feasibility • Graphic representations • Financial information • Constraints • Objectives • Security & management control

17. Project Phase: Building Services • Information about the building operations:

18. Project Phase: Detailed Design • Information about the design detail and finish of the interior: • Sports venues • Change rooms • Spectator seating • Management & staff accommodation • Noise levels • Discuss “design review” checklist items

19. Capital Funding • Funding the construction of the facility may come from a number of sources! • LGA • State Govt • SSA/Associations/club level • Private sector • Discuss various examples: • Motor sport facility – Ballarat • Darebin International sports Centre

20. Cost Estimate Considerations • Building costs • Locality Allowance • Design Variables • Contingency Sum • Rise & Fall – tender & to completion • Extra costs – other than “building costs”

21. Project Phase: Construction • Architect prepares construction documents includes drawings & specifications • Planning committee & Architect hire contractor • IMPORTANT: • Planning committee understand blue prints • Relationship & communication between planning committee, architect & contractor!