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Session #19

Session #19. Reporting Student Financial Aid Data to IPEDS Elise Miller. What Is IPEDS?. IPEDS is the Integrated Postsecondary Education Data System. It is an annual data collection conducted by the Department’s National Center for Education Statistics (NCES)

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Session #19

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  1. Session #19 Reporting Student Financial Aid Data to IPEDS Elise Miller

  2. What Is IPEDS? • IPEDS is the Integrated Postsecondary Education Data System. It is an annual data collection conducted by the Department’s National Center for Education Statistics (NCES) • A system of interrelated surveys on enrollments, program completions, graduation rates, faculty and staff, finances, institutional prices, and student financial aid • IPEDS gathers information from every college, university, and technical and vocational institution that participates in the federal student financial aid programs • HEA requires that Title IV institutions participate or face fines or loss of program participation • Data are made publicly available to students and parents through the College Navigator college search Web site and to researchers and others through the IPEDS Data Center

  3. Why important? • Reporting itself is important to meet program participation agreement and avoid fines • Accurate data important to provide good info to students and parents via College Navigator • Accurate data important to give good info to institution’s CEO/President via Data Feedback Report sent annually • Accurate data important for use by: Congress, researchers, media, and many, many others

  4. Compliance: Up to $27,500 fine per violation

  5. Information for Students and Parents

  6. Information for CEOs/Presidents

  7. Data Used by Others

  8. Who Is Responsible? • IPEDS Keyholder • Coordinates all aspects of data submission at the institution level • Arranges for others at the institution to have access to the data collection system, if necessary • Work with other offices to compile the necessary data for submission • You can obtain a username and password, too. Talk to your keyholder (IR or registrar)

  9. New This Year • Data collection opening earlier so you have more time to report • HEOA required major changes to SFA both this year and last year

  10. This Year’s Schedule

  11. New Data for HEOA • Report data for 4 groups of students: • Group 1: All undergraduates [New! last year] • Group 2: Of Group 1, full-time, first-time, degree/certificate-seeking students • Group 3: Of Group 2, students who received grant/scholarship aid [New! this year for net price] • Group 4: Of Group 2, students who received Title IV loan and/or grant aid [New! this year for net price] • Groups 3 and 4 for PUBLIC institutions are students paying in-state or in-district tuition rate

  12. Getting Started: http://nces.ed.gov/ipeds

  13. IPEDS Data Provider Center

  14. Part A: Establish Your 4 Groups

  15. Parts BCDE

  16. Data on Group 1 (All undergraduates)

  17. Data on Group 2 (full-time, first-time, degree/certificate-seeking students)

  18. DATA on GROUP 3 (Of Group 2, students who received grant/scholarship aid) • Three aid years: 2008-09, 2007-08, 2006-07 • Number of students in group who received grant/scholarship aid • Living arrangements (on campus, off with family, off not with family) • Total amount of grant/scholarship aid received • Used to calculate net price

  19. DATA on GROUP 3 (Of Group 2, students who received grant/scholarship aid)

  20. Data on Group 4(Of Group 2, students who received Title IV loan and/or grant aid) • One aid year, 2008-09 (1 additional year will be added and preloaded in each of next 2 years until there are 3 aid years) • Living arrangements (on campus, off with family, off not with family) • Number of students and total amount of grant/scholarship aid received, by income categories • Used to calculate net price by income category

  21. Data on Group 4(Of Group 2, students who received Title IV loan and/or grant aid)

  22. New!Worksheets • Will show calculation of net price for Group 3 and net price by income for Group 4 • Context boxes available; will be posted on College Navigator

  23. Context Boxes • Context boxes allow respondents to provide contextual information about the data reported • Context boxes are optional • Text in many Context boxes are published on College Navigator

  24. Resources • If do not have a log in: • Help Desk • Training • Data Provider Center: Survey materials (forms, instructions, glossary, FAQs, narrative edits, import specifications) • Additionally, if you do have log-in: • Access to data collection system and survey screens • Links to glossary terms within survey screens

  25. IPEDS Help Desk • Phone: 1-877-225-2568 • E-mail: ipedshelp@rti.org

  26. AIR Training: www.airweb.org

  27. AIR Training: www.airweb.org

  28. IPEDS Data Provider Center

  29. Contact Information • We appreciate your feedback and comments. We can be reached at: • Phone:202.502.7318 • Email: Elise.Miller@ed.gov

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