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Early Allocation System: Mercy College Student Government Association

Learn about the Early Allocation System of Mercy College Student Government Association, which allows clubs to submit semester budget proposals and receive allocated funds within the first 3-4 weeks of a semester, including access to a Reserve Fund.

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Early Allocation System: Mercy College Student Government Association

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  1. Early Allocation System Mercy college student government association

  2. What is the Early Allocation System? • Semester budget proposals • Allocated within first 3-4 weeks of a semester • Includes a Reserve Fund • “Backup money”

  3. Budget Process Timeline September 16th: Review forms with club leadership after Leadership Retreat September 22nd: Budget submission deadline Beginning of school: Receive forms from Student Government September 29th: Extended budget submission deadline September 18th: Do you need an extension? If yes, fill out extension form

  4. FAQ’s • Do I need to present in front of SGA? • You don’t have to, but you certainly can. If you feel like you need to explain why you’re asking for a certain amount of money, we can schedule time, either during our weekly meetings (Mondays, 3-4), or at some other time we both agree upon.

  5. FAQ’s • How do we submit our form? • Simply hand in your form to the Student Life department, which is located in Hudson Hall. If you cannot submit in-person, scan your form and send to mercycollegesga1@gmail.com.

  6. FAQ’s • When will we know how much money we were allocated? • Typically, we will try allocating funds to your club within 1 week of your submission. Depending on the number of budget forms submitted, it may take slightly longer.

  7. FAQ’s • What if we need funds within 3 weeks of the semester? • We don’t expect many, if any clubs to ask for funds within the 3-week deadline. However, if you’re in that position, fill out event-by-event forms for any events hosted before the deadline.

  8. FAQ’s • Can we submit our form before the deadline? • Absolutely! In fact, we would highly encourage this. That said, don’t feel the need to rush: You won’t lose out on funds, as long as you submit by the deadline (September 22nd).

  9. FAQ’s • How will my club receive the funds we were allocated? • Whenever you need to utilize money from your budget, simply work with The Office of Student Life for the disbursement.

  10. FAQ’s • What if my club doesn’t spend all it’s allotted money? • Part of the new system includes a semester audit, meaning Student Government will assess whether or not you’ve spent all, or almost all of your money. If you don’t spend at least 90% of your funds, your club may not receive as much capital in future semesters. So, go spend that money!

  11. FAQ’s • What criteria does my club need to meet in order to be eligible for Reserve Fund aid? • Clubs who’ve spent all their allotted money, and clubs which form mid-semester are eligible to tap into the Reserve Fund.

  12. FAQ’s • How does my club tap into the Reserve Fund? • Remember event-by-event proposals from last year? That’s the exact process used for the Reserve Fund! Remember, you must submit such a proposal within 2 weeks of your event!

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