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Emergency Solutions Grant 2016-2017 Request for Proposals Overview

This overview provides information on the Emergency Solutions Grant (ESG) 2016-2017 Request for Proposals (RFP), funding allocation, eligible activities, and applicant requirements.

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Emergency Solutions Grant 2016-2017 Request for Proposals Overview

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  1. Emergency Solutions Grant 2016-2017 Request for Proposals Overview Presented by Emily Harris-Shears, IHCDA eharrisshears@ihcda.in.gov; 317.234.7579

  2. Emergency solutions grant Overview Emergency Solutions Grant is a federal formula grant allocated to the State of Indiana and entitlement cities including Ft. Wayne, Gary, Hammond, East Chicago, Lake County and Evansville. IHCDA is the recipient of State ESG Funding which is allocated only to the Balance of State (BoS) Continuum of Care (CoC) Funded counties (excludes Marion County and St. Joseph County).

  3. ESG Balance OF STATE Funding HUD announced the 2016-2017 allocation in mid-February; the Indiana Balance of State received $3,636,551 in ESG funding Activity funding is estimated as:

  4. ESG Funded Activities ESG funds three (3) distinct project types: Program Operations-includes funding for Emergency Shelter/Transitional Housing /Day Center operations and essential services (case management) Rapid Rehousing and Homelessness Prevention Street Outreach Maximum Award Requests: ESG Operations: $60,000 • Maximum for new applicants is $25,000 ESG RR/HP: $250,000 ESG Street Outreach: $50,000

  5. ESG MATCH Considerations ESG Sub-recipients must match 100% of the award received by IHCDA Eligible match includes: CSBG or CDBG awards Cash from private donations or foundations In-kind donations and contributions Volunteer time

  6. Eligible Activities-Operations Shelter/Program Operations: • Maintenance • Rent • Security • Fuel • Equipment • Insurance • Utilities • Food • Furnishings • Supplies necessary for the operation of Emergency Shelter/Transitional Housing/Day Center Essential Services: • Case Management • Child Care • Educational Services • Employment Assistance & Job Training • Outpatient Health Services • Legal Services • Life Skills Training • Mental Health Services • Substance Abuse Treatment Services • Transportation • Services for Special Populations

  7. Rapid Rehousing Activities in Emergency Shelter Emergency Shelters are eligible to apply for Rental Assistance funds to assist residents with transitions to permanent housing if a Rapid Rehousing Program is not established in the county/region Funds are available to assist people with one-time financial assistance to establish permanent housing. • Rental application fees • Security deposits • Arrears • Utility payments/deposits/arrears • Moving costs • First month’s rent • Last month’s rent • Housing location and stabilization services: • Housing Search and Placement • Housing Stability Case Management

  8. Threshold to Apply for Outreach funding The Applicant: Must be a part of a private non-profit organization 501 (c) Must not have any unresolved findings with IHCDA or HUD Has not had state or federal funds recaptured Actively attends Regional Planning Council on Homelessness meetings with at least 75% attendance within the 2015 calendar year Is located within the Indiana Balance of State Continuum of Care (IN-502) which includes all counties in Indiana except Marion and St. Joseph Must provide services in a city/region where unsheltered homeless persons as reported in the 2015 Point in Time Count make up at least 5% of the total count, regionally

  9. Threshold to apply for Operations Funding The Applicant: Must be a part of a private non-profit organization 501 (c) Must not have any unresolved findings with IHCDA or HUD Has not had state or federal funds recaptured Actively attends Regional Planning Council on Homelessness meetings with at least 75% attendance within the 2015 calendar year Is located within the Indiana Balance of State Continuum of Care (IN-502) which includes all counties in Indiana except Marion and St. Joseph Provides 100% of their services to people experiencing homelessness

  10. Additional Considerations for Operations funding ESG funds will not be awarded to programs that were denied funding through the Competitive Balance of State application for McKinney Vento funds from 2011-2015 Applicants cannot use gender or age of children under 18 as basis for denying a family admission to an emergency shelter New applicants: Program must be classified as Short-term Emergency Shelter • Transitional Housing programs are only eligible for funding if they received funding in the 2015-2016 funding year No seasonal programs will receive ESG funding; operations must be year-round

  11. Expectations of Applicants/Sub-Recipients All ESG funded sub-recipients will be expected to: Attend an IHCDA hosted Fair Housing training in June 2016 Participate in Coordinated Entry in their city/region (as applicable) Participate in IHCDA led rules reduction initiatives throughout 2016

  12. Program Inventory Submission An opportunity to review and share program eligibility criteria used to admit people experiencing homelessness Complete one survey for each ESG program your agency is applying to receive funds for Outreach programs do not complete the inventory Submissions will not be scored based on answers provided Late/incomplete submissions will impact the overall completeness score for the application Complete the program inventory through Survey Monkey no later than 5pm EST on 4/22/16

  13. Scoring Considerations Indicators on how to score maximum points per question have been removed The total available points per section have been included Reminder: all information shared on the application is considered binding and it is expected that information is true All RFPs will be reviewed by two readers and the scores will be averaged

  14. Scoring-Outreach Organizational Capacity- 15 points Program model-23 points Overall Application Completeness:27 points Deduction Potential: 10 possible points deducted • Late reports (reports, claims, award documents)-up to 5 points deducted • More than $500 in unclaimed ESG funds from 2014-3 points deducted • Missed attendance for the 2015-2016 award webinar-2 points deducted

  15. Scoring-Operations Organizational Capacity- 15 points Services-20 points Overall Application Completeness:12 points Deduction Potential: 10 possible points deducted • Late reports (reports, claims, award documents)-up to 5 points deducted • More than $500 in unclaimed ESG funds from 2014-3 points deducted • Missed attendance for the 2015-2016 award webinar-2 points deducted Bonus Point: one extra point received if the Housing Inventory Chart was submitted by 11/6/15

  16. Submission Instructions ESG RFP’s are due no later than Friday, April 22, 2016 at 5pm EST. • Applications received after this date and time will be rejected. • Postmarked dates after the deadline will not be considered • Faxed applications will not be considered Email is the preferred method of submission Email to: Eharrisshears@ihcda.in.gov Mail to: Emily Harris-Shears, ESG Program Coordinator Indiana Housing & Community Development Authority 30 South Meridian, Suite 1000 Indianapolis, IN 46204

  17. Submission Instructions If submitted electronically: Application forms can be sent electronically by sending as one e-mail to eharrisshears@ihcda.in.gov. If sent by e-mail, the Application Forms should be attached as one Excel or PDF document and the Attachments/Tabs should be scanned and attached as one PDF document (wherever possible). Certification and Signature page must also be printed, signed with original signature, scanned and attached to e-mail. If submitted by mail: Application forms must be completed electronically, then printed and mailed with all attachments (tabs), including Certification Statement and Signature page in one envelope to address listed on previous slide. Send only one (1) paper/hard copy. The application can be double-sided, with a clip placed around all documents. Do not copy and paste application onto a new document, staple forms, or enclose in folders or three ring binders. The tabs for each attachment should be easily removable and placed behind application forms in order listed.

  18. RFP Questions Please send questions to eharrisshears@ihcda.in.gov Questions will be collected and answered in an FAQ document posted on the ESG page of IHCDA’s website: http://www.in.gov/myihcda/ESG.htm The RFP webinars will be recorded and posted on the ESG page of IHCDA’s website by 4/8/16.

  19. Timeline RFPs are due by April 22, 2016 at 5PM EST Reviews and scoring will take place during the early part of May Awards will be announced in June 2016 Award agreements are due by July 31st IHCDA will receive disburse funds from HUD in late August/Early September

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