EHS Management Occupational Health

1. EHS Management Occupational Health SAP Best Practices for Environment, Health, and Safety Management

2. Purpose, Benefits, and Key Process Steps • Purpose • Process Overview: Commodity: AllCompanies have to follow a zero-harm-to-the-workforce approach, which must be realized through regular examination and testing of employees to ascertain and maintain their health. These examinations are carried out by an occupational health professional, on all employees who will be exposed to risks in the working environment. • The reporting of statistical injury and occupational illness information is made possible by capturing the information in the injury/illness log. • Highlights: • Master Data building up to pre-configured protocols and specific protocols can be added. • Example of a Questionnaire. • Demonstrating protocol proposal ability for workplace exposure and age analysis. Upload of medical test result data is possible e.g. laboratory blood test results. • Ability to link documents to Medical services, persons and examinations

3. Purpose, Benefits, and Key Process Steps (Cont’d) • Benefits • The following are the benefits of EHS Management  Occupational Health scenario: • Medical Services with follow-up activities • Health surveillance protocols • Injury/illness log • Reports of examination results, restrictions, diagnoses, questionnaires and assignments Key Process Steps • Maintaining Examinations, Protocols and Diagnosis Types and Categories • Maintaining Questionnaires and Catalogs • Creating Medical Surveillance and Injury/illness logs

4. Required SAP Applications and Company Roles • Required • Enhancement package 5 for SAP ERP 6.0 • Integration • Integration into HR Personnel Administration • Organizational Management • Company roles involved in process flows • HR Manager • Industrial Hygienist • Occupational Health Physician • Occupational Nurse • Medical Data Manager

5. Record injury detail (i.e. body part) Create Injury/illness by Injury type Maintain Applicant Data / External Person Create Medical Service Investigate Incident Transfer Injury/Illness to Incident Report Injury/Illness Record absence Injury/Illness Management Business Benefits HR Department Occupational Health Nurse Incident Investigator Authorities Medical Station • Assignment of exposure ratings to Exposure Group reduces data maintenance of person related exposure assignment • Tracking of org. assignment and exposure history • Automatic change in protocol assignment when org. structure/job/task/position or exposure changes • Correct proposal based on trigger – i.e. risk driven and target organ related surveillance • HR Time management for leave plan of employee

6. Process Flow Diagram EHS Management Occupational Health Event Risk Assessment Injury/Illness Management Other Person completes questionnaire EHS Management: HR Department Schedule Medical Service and Printing Invitation and Questionnaire Medical Questionnaire Verify Health Surveillance Protocols status Assign Questionnaire for Surveillance Protocol Assigning Protocols to a Person Creating Medical Service EHS Management: Occupational Health Physician Performing Medical Service Overview of Medical Service EHS Management: Occupational Nurse Entering Questionnaire Responses

7. Process Flow Diagram For further details, see section 4 in the BPD

8. Transaction Process Flow – OH Medical Surveillance EHSH_D_PCP Plan / Schedule Medical Surveillance EHSAMBTAET Enter Questionnaire results EHSAMBTAET Perform Medical Surveillance EHSAMBTAET Capture results / Import medical data EHSAMBTAET Close medical service EHSAMBTAET Print medical certificates

9. Transaction Process Flow – OH Injury / Illness Log CBIH72 Create Injury/Illness log CBIH72 Enter Persons affected & persons involved CBIH72 Update Injury/Illness log CBIH72 Create Medical Service EHSAMBTAET Close medical service CBIH72 Close Injury/Illness log

10. HR Master Data Creating Personnel Area Defining Daily Work Schedule HCM Organizational Management Creating Employee, and so on Master Data steps Creating Exposure groups (Manual Step) Creating Laboratory tests Creating Physical tests and Examinations Creating Health Surveillance Protocol Creating Phrase and Phrase Set Header Matching up Master Data Creating Work Area Exposure and Data Integration Creating Business Partner (Manual Step) Create Applicant (Manual Step) Master Data Used

11. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision