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Property Inventory & Automated Control System

Streamlined program phases for property inventory, cataloging, ordering, logistics, & asset management. Detailed overview & benefits highlighted. Enhanced by COLTS system for dynamic asset tracking.

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Property Inventory & Automated Control System

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  1. Property Inventory & Automated Control System Phase 1 - District-wide Property Inventory Phase 2 - Catalog, Ordering, and Logistics System (COLTS) Phase 3 - Property & Asset Management’s Inventory Control Phase 1 - Inventory Phase 2 - COLTS Phase 3 – Inventory Control 1 August 2012 1 July 2013 Presented by: Louis “Lontrell” Harris Asset Management Coordinator Property & Asset Management (P.A.M.) Program

  2. Phase 1 - District-wide Property Inventory • Static inventory by T&W Operations, Inc. initiated August 2012 • Nightly inventories of 46 facilities adding serialized asset tags • Value=$62M(HS Avg = $2M, MS Avg = $1.4M, Elem Avg = $1M) • Assets = 194,549;116 item types; 3,672 unique items • Highlight assets > $5K, Title Programs, & Ed Tech

  3. Phase 2 - Catalog, Ordering, and Logistics System (COLTS) & • Automated Asset Visibility & Inventory Control (web based) • Record property receipt, use, storage, transfers, and disposals • Proven cost savings with reduced inventory levels • Customize with serialized tracking/reporting • Purchasing capability & commercial shipping link

  4. Brief overview of how the Asset Inventory System Drills down to an individual Item(The French Horn) All Items in the Inventory Limited to French Horns Limited to the Lee Site Individual Horn based on serial number

  5. Phase 3 - P.A.M. Inventory Control COLTS is the record keeping tool & interface for a dynamic inventory: • Record receipt of all property at the warehouse or facilities • Produce customized reports supporting Principals/Administrators • Track transfers between facilities and disposals IAW SOP • Provide asset visibility to reduce costs (Reuse=$288,577 SY12-13) • Record use of high value items and special programs • Support federal/state audits for continued funding • Facilitate annual reporting on district property

  6. Property & Asset Management (P.A.M.) Program Property & Asset Lifecycle Moves (new items) *AMT: Inventory Control (monthly) • Property Day • Cyclic Inventory • Updates/Reports • Excess Mgt Moves (Re-use) • Re-use • Program • Public Auctions • Donations • Recycle -200,000 Items -$62 Million - 46 Facilities Catalog, Order, & Logistics Tracking System (COLTS)

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