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District 22 Area 1/3 Meeting

Information on Zonta International dues renewal, payment methods, insurance policies, event planning, and risk management for District 22 clubs. Includes details on insurance coverage, payment deadlines, and event risk assessment workshops.

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District 22 Area 1/3 Meeting

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  1. District 22Area 1/3 Meeting Zonta Dues Insurance Event Risk Management Saturday 22 March 2014

  2. Zonta International (ZI) dues Renewal notices • sent to Clubs electronically • March 2014 • Forms A, B, and C • Form C – Non-North American/Non-European

  3. Zonta International (ZI) dues Must be received by ZI by 1 June 2014 • Best to pay 2 weeks earlier i.e. by 16 May • More economical to pay for all members at one time • ZI require proof of payment, Form B, Form C Methods of payment • Cheque • Wire Transfer • Credit Card – Visa , Mastercard

  4. District 22 Dues Dues $35 • invoices and Membership lists to Clubs by end March 2014 • dues payable by 31 May 2014 Methods of Payment • Electronic Funds Transfer (EFT) • bank Club cheque into D22 Account • post cheque to Treasurer

  5. International Dues web page • International dues web page created on Zonta International website • Clubs access to instructions and videos, forms and a link to online dues system www.zonta.org/MemberResources/MembershipDues.aspx

  6. Insurance Public Liability Policy • covers all Zonta Clubs in District 22 for all activities without notification to QBE, except • notifiable events (5) where Zonta is directly • in control of the service of alcohol • in control of contractors e.g. bouncers, crowd control, traffic control staff • events involving animals • events involving amusement rides • events with more than 200 patrons

  7. Insurance (cont) Voluntary Workers’ Policy • covers non Medicare medical expenses • weekly benefit loss of income $500 • capital benefit • $50,000 18 – 80 Years • $10,000 under 18 years and over 80 years Certificates of Currency available on Zonta District 22 Website

  8. Event Planning • establish an Event Committee • plan early • be realistic - small and manageable • set a budget • book venue, permits • contingency plan for bad weather • Risk Management Plan

  9. Event Risk Management • risks rated on likeliness to result in a claim • animals/alcohol/rides/sport events/large number of people increases the risk • analyse event with critical eye • duty of care to Zontians and public • ensure contractors have own liability Our responsibility to access the risks, take action to mitigate the risks to prevent harm or damage

  10. Risk management workshop • Groups of six • Member from each club in each group • Risk assessment of the scenario - identify the risks - actions to mitigate risk • group discussion • Spokesperson from each group speak particular issues raised in their group

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