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Welcome to MiCTA Learn about MiCTA’s National E-Rate Program

Welcome to MiCTA Learn about MiCTA’s National E-Rate Program. MiCTA Membership. Any Non-Profit K-12/Library in the country can join MiCTA No cost for 1 st year membership fee

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Welcome to MiCTA Learn about MiCTA’s National E-Rate Program

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  1. Welcome to MiCTA Learn about MiCTA’s National E-Rate Program

  2. MiCTA Membership • Any Non-Profit K-12/Library in the country can join MiCTA • No cost for 1st year membership fee • Note: Before Proceeding it is important for you to understand that you “Must” become a MiCTA Member before you file a 471 using any of the MiCTA E-Rate 470’s and/or Approved Contracts • Join MiCTA at www.mictatech.org • Curse over to Member Box • Click on “Join MiCTA” link • Indicate if you are a new Member • Receive email confirmation 2

  3. Program History • 1998 – MiCTA provides E-Rate training for its State of Michigan K-12 and Library members • 2000 – MiCTA and Michigan partner MiCTA files for E-Rate on behalf of the State of Michigan using MiCTA’s buying power and E-Rate to provide a streamlined purchasing approach for the State’s K-12’s/Libraries http://www.michigan.gov/documents/SOM_sld_7 0769_7.pdf 3

  4. Program History (cont.) • In 2003 MiCTA files and receives its first Certified 470 (P2) on behalf of Members for Video Systems, Products, Basic Maintenance • In 2005 MiCTA files its Second Certified 470 for its Members for Telecom/Internet Services • In 2009/2010 MiCTA files 3 National 470’s on behalf of its Members for 1 – P1 and 2-P2Services and Products 4

  5. MiCTA Member Benefits National E-Rate Program • 3 Active National Multi-Year 470’s • Mini - Bid • Information to USAC • Eligible Products/Services • Discounts • Changes to MSA’s • RFP Process/Vendor Options • E-Rate Consultants • Block 5 Required Information • MiCTAMembership 5

  6. 3 Active National Multi-Year 470’s • P1 – 526520000796986 • Certified through 2016 • Covers all eligible Telecomm/Internet Services • P2 - 638840000811798 • Certified through 2016 • Covers all eligible Products (except Video Offering below) • P2 – 535150000701162 • Certified through 2015 • Covers Video Systems, Components, Basic Maintenance only 6

  7. Mini - Bid • Why is it needed? • Because MiCTA is a National Organization it provides its E-Rate members the option of multiple MSA’s (Master Service Agreements) • What is required • If the service you are seeking is provided by multiple MiCTA Vendors members you should make sure youhave evaluated yourchoice of a vendor based on the best service/product pricing/value offering for you– USAC requests that this process is documented 7

  8. MiCTA Provides Information on MSA’s To USAC • During your 471 Filing PIA Review MiCTA will provide any MiCTA 470 process/procedure document required by your PIA • At your request MiCTA will engage directly with your PIA to resolve issues • MiCTA retains all 470 process documentation (available to you if you are audited)NOTE: Starting with the 2012 471 filing window, as part of their review process, PIA’s will begin asking Members to provide proof of MiCTA Membership during the review process. This is a collaborative effort between USAC and MiCTA to assure member 471 filings are processed in line with the normal review process. Please retain the electronic response you receive from MiCTA when you join. If you are unable to find the information please contact the MiCTA office and they will assist in providing the information directly to your PIA reviewer. Any School or Library who chooses to use a MiCTA 470/MSA must be a MiCTA Member prior to filing their 471(s) or their application will be denied. 8

  9. MSA’s Cover all Eligible Products/Services • The combined request for Services/Products relative to MiCTA’s 3 Active Certified National 470’s cover all Eligible Products and Services contained in the USAC Eligible Services List 9

  10. All 470’s Request Discounts • MiCTA has requested pricing discounts for all 3 Certified 470’s • That means that You have the option of either discount process: • SPI (Service Provider Invoice) Form 474 Sent to USAC by the SP to Obtain the Discount • BEAR (Billed Entity Applicant Reimbursement) Form 472 Sent to USAC by the Applicant to Obtain the Discount 10

  11. Changes to MSA’s • Per language contained in all current MiCTA Certified National 470’s: “Due to Evolving Technology and Potential Price Reductions, MiCTA Reserves the Right to Amend the resulting Contracts Over Their Term” • MiCTA’s MSA’s (Master Service Agreements) are all “Living Documents” providing you our E-Rate Members with access to the most current technology and aggressive pricing. 11

  12. RFP Process/Vendor Options • With the support of the MiCTA Board and its Membership, MiCTA files its 470’s in concert with its own internal RFP process assuring the service/product/pricing value made available to You our E-Rate Members is based on the full buying power of the entire organization. • As a national organization, we mirror our internal and E-Rate 470 MSA’s (Master Service Agreement) negotiations to provide multiple vendor options, when possible, assuring our E-Rate Members across the country receive the best possible pricing for your respective service/product choices. 12

  13. E-Rate Consultants • In an effort to assist our K/12 and Library Members who are looking for the best possible E-Rate Consultant choice, MiCTA, through a public, competitive, RFP process has negotiated agreements with some of the most knowledgeable consultants in the country. • These agreements contain Consultant Fee discounts for our MiCTA E-Rate Members. 13

  14. Member 471 Block 5 Information • 12. Form 470 Application Number • Priority 1- 526520000796986 • Covers all eligible Telecomm/Internet Services or • Priority 2- 638840000811798 • Covers all eligible Products (except Video Offering Below or • Priority 2- 535150000701162 • Covers Video Systems, Components, Basic Maintenance only • Note: if you have your own 470 number and wish to use it please insert that number in #12 above and related Allowable Contract information to assist your PIA in the evaluation of your 471 request(s) (Follow all other information given below) • 15b Contract Number • Number that appears on the Service Agreement provided by your MiCTA vendor which references the specific MiCTA MSA • 14

  15. 471 Block 5 Cont. • 15c Funding Request Under a Third Party MSA • Check the box • 17 Allowable Vendor Selection/Contract Date • If you use P1 Number 526520000796986 2/1/2010 • Covers All Telecomm/Internet Services • If you use P2 Number 638840000811798 2/11/2010 • Covers all Eligible Products (except Video Offering Below) • If you use P2 Number 535150000701162 2/1/2009 • Covers Video Systems, Components, Basic Maintenance • 18 Contract Award Date • Date You sign the MiCTA Vendor Agreement 15

  16. 471 Block 5 Cont. • 19 Service Start Date • July 1 of Funding Year • 20a Service End Date • June 30 of Following Year • 20b Contract Expiration Date • Date Agreement signed by You Ends (May be multi-year) All MiCTA MSA’s provide for multi-year commitments • Attachment 21 Description of Services Requested • Must be Filed Before the Close of 471 Filing Window • 22 Entities Receiving this service(s) • a. Site Specific/Single Entity Listed on Block 4 • b. Shared by All/ Multiple Entities listed on Block 4 16

  17. MiCTA Membership • Any Non-Profit K-12/Library in the country can join MiCTA • No cost for 1st year membership fee • Join MiCTA at www.mictatech.org • Curse over to Member Box • Click on “Join MiCTA” link • Indicate if you are a new Member • Receive email confirmation 17

  18. Contact Information • MiCTA Office – Help Desk 888-964-2227 • Gary Green- MiCTA E-rate Consultant- 231-881-6612 • USAC/SLD Help Desk 888-203-8100 17

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