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Project Planning Activities

Lecture 7. Project Planning Activities . Lecturer details . Project Planning Activities Project Schedule Risks Management and Project Feasibility Financial Calculations Tangible and Intangible Benefits Staffing the Project Launching the Project.

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Project Planning Activities

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  1. Lecture 7 Project Planning Activities

  2. Lecturer details • Project Planning Activities • Project Schedule • Risks Management and Project Feasibility • Financial Calculations • Tangible and Intangible Benefits • Staffing the Project • Launching the Project

  3. Project planning (reminder of L6)

  4. Activity 1: Define the problem • Review business needs • - Use strategic plan documents • - Consult key users • Develop list of expected business benefits • Identify expected system capabilities (at a general level) • Define scope in terms of requirements • Create system scope document (3 components: problem description, business benefits, system capabilities) • Create context diagram for the organisation

  5. Activity 1: Scope Document example

  6. Activity 1: Context Diagram example

  7. Activity 2: Project Schedule • Each project consists of tasks, activities and phases. • A phase is made up of a group of related activities • An activity is made up of a group of related tasks • A task is a smallest piece of work that is identified, named and scheduled • The development of a project schedule involves three main steps: • 1- Develop work breakdown schedule • 2- Build a PERT/Gantt chart • 3- Develop resource requirements and staffing plan

  8. Activity 2: work breakdown Example

  9. Activity 2: Gantt Chart Example

  10. Activity 3: Project feasibility • Risk management • Organizational and cultural feasibility • Technological feasibility • Schedule feasibility • Resource feasibility • Economic feasibility • - Cost/benefit analysis • Sources of funds (cash flow, long-term capital)

  11. 3.1 Example of Risk Analysis

  12. 3.2 Economic Feasibility • Cost/benefit analysis • Estimate project development costs • Estimate operational costs after project • Estimate financial benefits based on annual savings and increased revenues • Calculate using table of costs and benefits • Uses net present value (NPV), payback period, return on investment (ROI) techniques

  13. 3.2 Cost/Benefit Analysis Example

  14. Tangible and Intangible Benefits • Tangible benefits– can be measured or estimated in terms of money • Intangible benefit – can’t bedirectly measured or estimated in money • In some instance, the intangible benefits far exceed the tangible costs • Ex. Create kurdish learning video, 2002. • Examples of intangible benefits: • Increased levels of service (in ways that cannot be measured) • Increased customer satisfaction (not measurable) • Examples of intangible costs: • Reduced employee moral • Lost productivity (inestimable) • Lost customers or sales (during some period of time)

  15. Activity 4: Staffing the project There are five tasks within this activity: • Develop a resource plan • Identify and request technical staff • Identify and request specific user staff • Organize the project team into work groups • Conduct preliminary training and team-building

  16. Activity 5: Launching the project • Scope defined, risks identified, project is feasible, schedule developed, team members identified and ready • Oversight committee (steering committee) finalized, meet to give go-ahead, and release funds • Formal announcement made to all involved parties within organization

  17. End Thank you ??????

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