Florida Department of Highway Safety and Motor Vehicles E-Citation and E-Crash Workgroup

1. Florida Department of Highway Safety and Motor Vehicles E-Citation and E-Crash Workgroup Our Mission: Providing Highway Safety and Security through Excellence in Service, Education and Enforcement.

2. Uniform Traffic Citations

3. E-Citations • “Electronic systems provide a quantifiable financial benefit by removing clerical data entry requirements, improving officer efficiency and safety, and increasing revenue by producing more accurate, enforceable citations.”

4. Law Enforcement E-Citation Usage • The data indicates law enforcement agencies (LEAs) are increasingly using computer generated citations created by mobile laptops or hand held devices. • Today, 54.6% of law Enforcement agencies are using or preparing to use e-citations. • This percentage has increased exponentially as the total number of LEAs using e-citations has increased.

5. Grant Overview • 4 E-Citation Workgroups (Tallahassee, Orlando, Ft. Lauderdale) • 12 Regional Law Enforcement Presentations (Bay, Duval, Orange, Lee, Broward, Hillsborough Counties) • 2 Judges Conferences (Marco Island, Boca Raton) • Law Enforcement, Clerks of Court and Vendor Surveys • FACC Structure Testing

6. Paperless Pilot • The Department conducted a paperless citation pilot with Marion and Alachua counties to receive and process electronic citation data directly from Florida Highway Patrol As of September 1, 2010, the driver’s signature is no longer required on the Uniform Traffic Citation unless the offense requires a mandatory hearing. • Paperless Pilot helped to establish best practices

7. Common Citation Issues • The use of E-Citations aids in the reduction of commonly occurring errors: • Legibility • Incorrect Statute Numbers • Incorrect Driver License Numbers • Incorrect DL class or failure to indicate CDL/Commercial Vehicle • Incorrect date of birth • Incorrect spelling of violator’s name • Incorrect traffic light and speeding amounts • Citations filed in an untimely manner • Incorrect amount for ‘Fix-It’ tickets • Incorrect amounts for registration, Driver License and insurance tickets

8. Barriers to Judges Accepting E-Citations The non-transmission of data in the “Officer certify” check box by the FHP electronic citation system.   • Judges would like to have a replica (or electronic image) of the electronic ticket that they can see in court that presents the information in the same format as a standard paper ticket. • Judges will not/ do not like accepting citations that do not contain the violator’s signature.

9. New Numbering System In October 2011 the Department will employ its new inventory system and implement a new numbering sequence. The new sequence will remain a 7 character number. Characters 1-6 are a collection of alpha-numeric characters generated by a base 36 conversion. The seventh character will be either ‘P’ for paper or ‘E’ for electronic. Electronic numbers will be delivered in an excel spreadsheet in an effort to reduce duplication errors

10. Funding Options • Making Officer Redeployment Effective (COPS MORE) Grants • Edward Byrne Memorial State and Local Law Enforcement Assistance Grant Program • Highway Safety Grant Program • Federal Excess Property Programs

11. Additional Information A list of approved vendors can be found at www.flhsmv.gov 2010 Uniform Traffic Citation Annual Report: http://flhsmv.gov/html/safety.html For more information about E-Citations and E-Crash: www.flhsmv.gov/courts Region 1: Sondra Howard (850) 617-2571, SondraHoward@flhsmv.gov Region 2: Elizabeth Damgaard (386) 758-0611, ElizabethDamgaard@flhsmv.gov Region 3: Christine Burnette (352) 732-1367, ChristineBurnette@flhsmv.gov Region 4:Darrell Schultz (863) 499-2921, DarrellSchultz@flhsmv.gov Region 5: Richie Frederick(941) 223-0847, RichieFrederick@flhsmv.gov Region 6: Mario Rallo (305) 338-7337, MarioRallo@flhsmv.gov

12. Electronic Crash Reporting

13. E-Crash Overview • Electronic submission of crash reports • reduces data element errors • allows for timelier updating of crash information • increased efficiencies in crash analysis • 107 law enforcement agencies submit crash reports electronically • 5 vendors provide e-crash software

14. Benefits of E-Crash Reporting • Faster access to crash data • Improved data uniformity • Cost savings by reducing office and postal expenses • Reduction in common reporting errors including empty data fields and legibility.

15. Federal Highway Safety Administration National Highway Traffic Safety Administration Data and • Traffic Records Assessment • Crash Data Improvement Program (CDIP) May 3-5, 2011

16. Long vs. Short Form Long Form Short Form • A Long Form Report (HSMV 90010S) in its entirety must include a Narrative, Diagram and any necessary Update Report form (HSMV 90010S) when the following criteria are met: • Death or personal injury • Leaving the scene involving damage to attended vehicles or property (F.S. 316.061 (1)) • Driving while under the influence (F.S. 316.193) • The Short Form Report (HSMV 90010S) designation is used to report other types of traffic crashes. • If form HSMV 90010S is used as a Short Form, the officer who investigates the traffic crash is only required to fill in the shaded areas. 316.066 , F.S. (1)  The driver of a vehicle which is in any manner involved in a crash resulting in bodily injury to or death of any person or damage to any vehicle or other property in an apparent amount of at least $500 shall, within 10 days after the crash, forward a written report of such crash to the department or traffic records center. However, when the investigating officer has made a written report of the crash pursuant to subsection (3), no written report need be forwarded to the department or traffic records center by the driver.

17. CMV Crashes Contact Information: David Hetzel FMSCA SSDQ david@nisrinc.com 954-864-6281

18. Benefits of Accurate Reporting • Accurate data elements aid in making recommendations which: • Assist agencies at the local level • Improve traffic safety DOT Safety Engineer, Tony Nosse DOT Safety Analyst, Joe Steward

19. Retention Requirements GS2 Law Enforcement • The retention is for the copy retained by the reporting agency, not for the copy received by the Department of Highway Safety and Motor Vehicles: • Record Copy: 180 days • Duplicates: Retain until obsolete, superseded, or administrative value is lost • Short forms: 4 years

20. Crash Report Sales & Public Records Information • Section 316.066, Florida Statutes, "Written reports of crashes", governs the completion and subsequent distribution of traffic crash reports. Traffic crash reports are exempt from public disclosure for 60 days after the date the report is filed, except for parties involved in the crash and other specific parties outlined in the statute. This statute also provides criminal penalties (third degree felony) for the unlawful disclosure of confidential personal information and for unlawfully obtaining or attempting to obtain confidential personal information. Department of Highway Safety & Motor VehiclesTraffic Crash Records Section 2900 Apalachee ParkwayTallahassee, FL 32399 www.flhsmv.gov

21. Funding Options • Making Officer Redeployment Effective (COPS MORE) Grants • Edward Byrne Memorial State and Local Law Enforcement Assistance Grant Program • Highway Safety Grant Program • Federal Excess Property Programs

22. Additional Information A list of approved vendors can be found at www.flhsmv.gov For more information about E-Citations and E-Crash or answers to your questions visit us at: www.flhsmv.gov/courts Region 1: Sondra Howard (850) 617-2571, SondraHoward@flhsmv.gov Region 2: Elizabeth Damgaard (386) 758-0611, ElizabethDamgaard@flhsmv.gov Region 3: Christine Burnette (352) 732-1367, ChristineBurnette@flhsmv.gov Region 4:Darrell Schultz (863) 499-2921, DarrellSchultz@flhsmv.gov Region 5: Richie Frederick(941) 223-0847, RichieFrederick@flhsmv.gov Region 6: Mario Rallo (305) 338-7337, MarioRallo@flhsmv.gov

23. Open Discussion: • Issues • Barriers • Concerns