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Bureau Enterprise Architecture (BEA) Activity Status

Bureau Enterprise Architecture (BEA) Activity Status. Presentation for Scott MacPherson. August 25, 2006. Business Architecture: Renewable Resources and Planning (WO-200) Budget Review Interior Business Architecture Team (IBAT) - Standards Working Group National Monitoring Strategy

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Bureau Enterprise Architecture (BEA) Activity Status

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  1. Bureau Enterprise Architecture (BEA) Activity Status Presentation for Scott MacPherson August 25, 2006 BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  2. Business Architecture: Renewable Resources and Planning (WO-200) Budget Review Interior Business Architecture Team (IBAT) - Standards Working Group National Monitoring Strategy Data Architecture: Bureau of Land Management (BLM) National Monitoring Strategy National Wildland Fire Enterprise Architecture (NWFEA) Emergency Stabilization & Rehabilitation (ES&R) DOI Enterprise Data Architecture Support for BLM Project / Blueprint Data Models Information Technology Investment Board (ITIB) Systems Baseline Analysis Applications Architecture and Methodology for Business Transformation (MBT): Service Level Agreement (SLA)-based centralized architecture services DOI Enterprise Architecture Repository (DEAR) system inventories Planning and NEPA Blueprint IT Baselines for the ITIB Bureau Enterprise Architecture Repository System Inventory Certification & Accreditation (C&A) support Training support Technology Architecture: BLM electronic Technical Reference Model (eTRM) Technical Review Board (TRB) Standard Operating Environment (SOE) Change Review Board Governance: NWFEA BEA Governance Integration with Change Management BLM Capital Planning and Investment Control (CPIC) Processes Special Projects: ES&R Communications: Spotlight Tidbits Brochures and information sheets High level presentations BEA website development and maintenance Education Records Maintenance and Quality Assurance (QA) Maintain records/deliverables and provide QA services to the team BEA Activities for FY07 BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  3. “BLM Email Efficiencies Guide” Status Lowering costs associated with BLM email volume BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  4. Task specifics Create a Lotus Notes Email Guide for BLM employees 5x7 professional Hallmark-looking, full color, spiral bound guide Initial 2,500 copies distributed Guide objectives To reduce overall volume of email BLM-wide To be more efficient in using email To reduce ZANTAZ costs (the company that maintains our email as a result of a court order and on-going civil suit against the BLM ) To communicate email information (rules, regulations, tips, etc.) better Background BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  5. Email Guide Status • Established working relationship with Peter Doran, Publishing, to understand requirements for final layout and printing • P. Doran supplied printing quotes for various forms of hardcopy printing (from $27K to $48K depending on what printing option used) • Suggested electronic distribution vs. hardcopy booklets • Suggestion that every employee receive a laminated Quick Reference page with information about email efficiencies and a link to the online guide – costing approximately 50¢ per copy • Book development • Spoke with Subject Matter Experts (SMEs) and obtained other information from BLM directives and policies • Book is centered around reducing volume of email and not extraneous topics like changing your password or managing your calendar • First draft review sent out 8/16/06; received comments back from Laura, Les and Igor and integrated comments • Printing method will determine book completion; setting hopes for end of September 2006 BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  6. Decisions and Needs Pending • Need a message from Ronnie for the introduction • Need a firm decision on the final product - hardcopy vs. electronic copy with a quick reference guide • If hardcopy: Need to finalize the content/format quickly in order to make the September deadline • Need to identify reviewers for final review Next steps? BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  7. IT Baselines and Planning Blueprint Overview and Status August 25, 2006 BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  8. IT Baselining Approach Methodology used to Baseline WO-200 Bureau IT Investments Actions #1: Align each IT system within a Line of Business #2: Assess system alignment to mission and priorities #2a: Assess the health of each system #3: Identify system functionality duplications and overlaps #4: Assess overlapping infrastructure #5: Develop recommendations for moving forward BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  9. IT Baselining ApproachExtensive Data Collection for these Line of Business Systems Range/Vegetation Rangeland Administration System (RAS) Rangeland Improvement Project System (RIPS) Rangeland Information System (RIS) Emergency Stabilization & RehabilitationProof of Concept (ES&R) Inventory Data System (IDS) Native Seed Network (NSN) Weeds Forestry Forest Vegetation Inventory System (FORVIS) Timber Sales Information System (TSIS) Geographic Information Systems Enterprise-GIS Services(E-GIS) Planning/Socioeconomics e-Planning version 1 e-Planning version 2 Economic Profile System (EPS) Wild Horse and Burro Wild Horse and Burro Information System (WHBIS) Wild Horse and Burro Program System (WHBPS) Recreation Recreation Management Information System (RMIS) Accessibility Data Management System (ADMS - DOI-mandated) BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  10. WO-200 Business ModelHow Do IT Systems fit into the Information Value Chain? Planning and Decision Support Field Operations Feeds • Work with BLM customers • Collect raw data • Implement plans and decisions • Organize raw data • Analyze data • Create information toinform managementdecisions • Create plans or decisions Guides RAS, TSIS RIPS, RIS, Weeds, ES&R RMIS, ADMS EGIS EPS, NSN IDS, FORVIS ePlanning V1, V2 WHBIS, WHBPS BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  11. Collected InformationBaseline Project Data Collection in Partnership with WO-200 Information Focus Areas Data Collected Information for current and projected project IT tasks Information Management priorities Data components User information Hardware (development, staging, and production) Software (development, staging, and production) System interfaces (current and future needs) System dependencies (current and future needs) Costs tracked by PMs Costs tracked by MIS Costs projected in business cases PERFORMANCE OF IT TASKS SYSTEM FINANCIAL USER OPINION WO-200 end user satisfaction survey BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  12. Survey Perspective User Survey System Health Example3 Perspectives to Assess the Health of the WO-200 Systems Strategy Perspective Extent of Collection ofStrategic Data / Unique Data Structural Perspective Technology Alignment / Design Healthier systems cover as muchredandyellowas possible BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  13. WO-200 RecommendationsOverview Highest Value, Highest Priority Investment / Savings Opportunities Shared data services for treatment data. Consider longer term replacement of current range/vegetation systems. IRM Strategic Plan alignment suggestions. Expanded E-GIS data strategy. Specialized IT services. Blueprints, O&M and remaining investment suggestions. Minimal IT infrastructure savings available. 2 1 1 High 3 4 2 5 Benefit / Value 3 6 7 4 5 Low 6 Business Priority Alignment Low High 7 BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  14. August 2006 ITIB DecisionCurrent Status • Scheduling presentations to WO-200 PMs and management • If approved, work on high priorities begins 1QFY07 BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  15. WO-300 Information CollectionProposed Project Data Collection in Partnership with WO-300 Focus Areas WO-300 Documentation? Data To Collect PM Process Diagrams / Position Description/Org Chart IT TASKS Shared project IT tasks Information Management priorities Data components User information Hardware (development, staging, and production) Software (development, staging, and production) System interfaces (current and future needs) System dependencies (current and future needs) Costs tracked by PMs Costs tracked by MIS Costs projected in business cases Diagrams / Documentation - Data Models w/Dict. - Deployment Diagrams - Architecture Diagrams - Interface Diagrams - System Design Doc SYSTEM FINANCIAL WO-300 Project Records WO-300 end user satisfaction survey USER OPINION Customize Survey with 300 BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  16. Proposed Approach Baseline WO-300 Bureau IT Investments–Resources and Schedule WO-200 WO-300 BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  17. DOI IRB Blueprint Decision BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  18. Enterprise Planning Methodology – The Methodology for Business Transformation • Developing a Blueprint is the first phase in the Interior Enterprise Architecture (IEA) Methodology for Business Transformation (MBT) Create the Blueprint (6-9 months) • A structured approach to work togetherAn approach that examines fundamental business drivers and linkages to develop recommendations for effective changeA six step process that determines “What” to do What Blueprint Development IS: What a Blueprint ISNOT: • NOT “How” recommendations should proceedNOT a detailed business process reengineering activity BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  19. Management Planning and NEPABlueprint Development Timeline Scope and Vision Analyze Business Charter Core Team May - July 06 Nov 05 - Apr 06 Sept 05 - Nov 06 • Meetings/Activities • Core Team Mtg • SME Mtg(s) (as needed - per Core Team) • Continue Business Analysis • Deliverables • Analysis Models and Diagrams • Preliminary Planning Blueprint findings & recommendations • Meetings/Activities • CoreTeam Mtg • Stakeholder Mtg(s) (as needed - per CMBT) • IRB Status • Nov IT Summit Status • Begin Strength, Weakness, Opportunity, and Threat (SWOT) Analysis • Deliverables • Business Mandates • Analysis Matrices (FEA / IEA Reference Models, IT Portfolio, etc) • Meetings/Activities • Core Team Initial Mtg / Blueprint Training • SME and Stakeholder selection • Deliverables • Charter • 1st Draft Blueprint (Framework – High Level Outline) • Communications Plan BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  20. Management Planning and NEPABlueprint Development Timeline (Cont) Analyze MP/NEPA IT Systems Author Blueprint, Approval of Blueprint Update Repository May – July 06 Jun – Sept 06 Sept - Oct FY06 • Meetings/Activities • Core Team Mtg • SME Mtg(s) (as needed - per Core Team) • Analyze cross-department planning IT systems (IRB decision) • Deliverables • As-Is and To-Be Models • Systems Analysis • Meetings/Activities • CMBT Mtg • SME Mtg(s) (per Core Team) • Adoption of Modernization Blueprint • Approval / Funding of Implementation Phase • Prioritize implementation opportunities within current IT Portfolio • Deliverables • Management Planning and NEPA Blueprint • Meetings/Activities • Core Team Validation • Deliverables • Repository Reports BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  21. Business Process Re-engineering (BPR) WO-200 Budget Review and National Monitoring Strategy (NMS) August 25, 2006 BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  22. BPR Mission and Vision Mission To provide the support and coordination needed to facilitate the business process reengineering efforts conducted for the Bureau of Land Management Vision To be the premier center for Business Process Reengineering support (BPR) in the Bureau. Business managers will utilize our support for any and every situation that requires BPR. BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  23. BPR Methodology Business Challenge Document Current Business Processes  A challenge to: • Reduce cost… • Increase quality… • Reduce cycle time… • Improve customer service Evaluate Potential Improvements  4 main process steps Document Recommended Processes and Data Requirements  Develop Short- and Long- Term Recommendations  Transition Business ProcessRecommendations Automation Recommendations • Implement process improvements • Document policy changes • Document/Update SOPs, BLM manuals,training guides • ITIB evaluates technological solutions • Transition to CPIC Process • Application development requires OMB Exhibit 300 • Identify and track performance measures and targets Monitor Progress BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  24. WO-200 Budget Review Project • Objective • To evaluate WO-200’s involvement in the budget development, execution, and performance process to identify time spent, interfaces, and identify potential improvements • Status • Currently conducting detailed Subject Matter Expert interviews (approximately 40 interviews conducted to date) • Developing initial assessment report containing initial set of findings and recommendations • Planned Work • Initial assessment to be completed by 9/30/06 • Prioritize recommendations; date TBD • Contact: Antonio Harris, WO-200 BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  25. National Monitoring Strategy (NMS) Project • Objective • To develop a BLM national strategy to manage the collection, storage, and use of data so that we: • Enhance efficiency and effectiveness • Use limited number of common indicators • Standardize the management of data to improve the quality of management decisions BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  26. National Monitoring Strategy Project (Cont) • Objective of the NMS BPR • To develop and document consensus on consistent methods/procedures for Assessments, Inventory and Monitoring (AIM) and to determine the monitoring data needed to support Projects, Permits and Plans (3 P’s) • Status • Analysis of existing WO-200 systems and existing monitoring processes • Draft schedule and project teams BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  27. National Monitoring Strategy Project (Cont) • Planned Work • Planning session next week with leads to finalize SLA and schedule • Quarterly workshops • Vegetation 1st workshop: October 4-6 • Air/Water 1st workshop: November 7-9 • Planned completion of BPR: Spring 2007 • Planned completion of Logical Data Model: Summer 2007 • Contacts • Project Manager: Steve Tryon • Vegetation Leads: Jack Hamby, John Spain • Air/Water Leads: Angela Zahniser, Mike Eberle BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  28. BEA Governing Services Status Overview and Status August 25, 2006 BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  29. EA Governing Policy • An integrated governance policy is the encompassing tool which correlates business needs to IT activities and controls IT expenditures from a business perspective BLM Governance Policy (Checkpoints / Controls) Information Technology BLMBusiness  TRM DRM BRM PRM SRM BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  30. Architectural Governance Tasks BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  31. DOI Enterprise Architecture Repository (DEAR) An EA Tool for Storing BLM Systems and Investments August 25, 2006 BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  32. DOI Enterprise Architecture Repository • DEAR changes • More Privacy Act information • Updated names, attributes, and Data Entry Wizard for C&A • August 31 deadline for having all BLM systems in DEAR mapped to 1 and only 1 accreditation boundary – BLM done • Upcoming training in Denver – September 18–20(at BLM) BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

  33. Business Architecture: Renewable Resources and Planning (WO-200) Budget Review Interior Business Architecture Team (IBAT) - Standards Working Group National Monitoring Strategy Data Architecture: Bureau of Land Management (BLM) National Monitoring Strategy National Wildland Fire Enterprise Architecture (NWFEA) Emergency Stabilization & Rehabilitation (ES&R) DOI Enterprise Data Architecture Support for BLM Project / Blueprint Data Models Information Technology Investment Board (ITIB) Systems Baseline Analysis Applications Architecture and Methodology for Business Transformation (MBT): Service Level Agreement (SLA)-based centralized architecture services DOI Enterprise Architecture Repository (DEAR) system inventories Planning and NEPA Blueprint IT Baselines for the ITIB Bureau Enterprise Architecture Repository System Inventory Certification & Accreditation (C&A) support Training support Technology Architecture: BLM electronic Technical Reference Model (eTRM) Technical Review Board (TRB) Standard Operating Environment (SOE) Change Review Board Governance: NWFEA BEA Governance Integration with Change Management BLM Capital Planning and Investment Control (CPIC) Processes Special Projects: ES&R Communications: Spotlight Tidbits Brochures and information sheets High level presentations BEA website development and maintenance Education Records Maintenance and Quality Assurance (QA) Maintain records/deliverables and provide QA services to the team BEA Activities for FY07 BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEA

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