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Project Management

Project Management. Mary Jennings, PMP. Project Management Missteps. Work began in 1959 Estimate: 4 years, AU$7 million Actual: 14 years, AU$102 million Architect returned to Denmark after 9 years, never to return to Australia. Objectives. What is Project Management?

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Project Management

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  1. Project Management Mary Jennings, PMP

  2. Project Management Missteps • Work began in 1959 • Estimate: 4 years, AU$7 million • Actual: 14 years, AU$102 million • Architect returned to Denmark after 9 years, never to return to Australia 1/23/2009

  3. Objectives • What is Project Management? • When are Project Management techniques applicable? • Where can I get more information on Project Management? • What is involved with Project Management? • What Project Management tools are available? 1/23/2009

  4. Who are project stakeholders? 1/23/2009

  5. Goals of Project Management • Successful completion of project • Functionality • Schedule • Cost • …while managing stakeholder expectations 1/23/2009

  6. When are Project Management techniques applicable? (What is a project?) Project Management techniques are applicable when the task: • Has a beginning and an end • Is unique …vs. Ongoing Operations 1/23/2009

  7. Examples of Projects • Software development • New product development • Building construction • Landscaping • Conventions and conferences 1/23/2009

  8. Examples of Ongoing Operations • Service laboratory • Customer service • Manufacture of established product Generally, Project Management techniques are not directly applicable. 1/23/2009

  9. Project Management reference materials • Project Management: A Systems Approach to Planning, Scheduling and Controlling by Harold Kerzner • Effective Project Management by Robert K. Wysocki and Rudd McGary • Project Management Body of Knowledge (PMBOK)Project Management Institute www.pmi.org (some content for members only) 1/23/2009

  10. PMBOK organization Divides Project Management into • 42 processes • 5 process groups • Initiating • Planning • Executing • Monitoring/controlling • Closing • 9 knowledge areas … 1/23/2009

  11. Scope Management Ensure that the project includes all the work required (and only the work required) • Define the scope with project stakeholders, with formal sign-offs • Control changes to scope • Plan verification of end result Cost Time Scope 1/23/2009

  12. Time Management Ensure timely completion of project • Develop project schedule • Define tasks • Identify sequence dependencies • Estimate effort for each task • Monitor schedule 1/23/2009

  13. Co$t Management Ensure that project is completed within approved budget • Plan resources • Produce budget • Monitor costs and control changes to budget 1/23/2009

  14. Quality Management Ensure project will satisfy needs • Quality planning – relevant standards and how to satisfy them • Quality assurance and quality control – monitor on a regular basis! 1/23/2009

  15. Human Resource Management Make the most effective use of people resources • Organizational planning – roles and responsibilities • Team development – identify training needs 1/23/2009

  16. Communications Management Ensure appropriate generation, dissemination, storage, and final disposition of information • Plan who needs information, how often, media, from whom • Status reporting • Closure – formalize completion of phase or project 1/23/2009

  17. Risk Management Identify, analyze, and respond to project risk • Identification • Analyze risks and plan prevention and response • Monitor risks during project execution 1/23/2009

  18. Procurement Management Acquire goods and services from outside the organization • Plan procurement • Obtain bids and choose from among sellers • Manage seller relationship • Settle contract 1/23/2009

  19. Integration Management Project Management Plan Components • Work Plan (GANTT) • Procurement Plan • Quality Plan • Risk Plan • Communication Plan • Change Management Plan • Constraints and Assumptions 1/23/2009

  20. Project Management Tools • Microsoft Project • Work breakdown structure (WBS) • Dependencies among tasks • Estimates • Resource assignment • Expenses • Progress tracking • Microsoft Project Enterprise • Adds interproject dependencies, issue tracking, risk management, status reporting, integrated time reporting • Small projects: MS Excel • Freeware: Basecamp 1/23/2009

  21. PMP Certification Requirements • 35 hours of Project Management education • BA or BS and 3 years of PM experience, orAssociate degree or high school diploma and 5 years of PM experience • Pass the PMP exam 1/23/2009

  22. Summary • Why use project management • What is it, and when are project management processes applicable • Where to find additional information • What “knowledge areas” are covered in the PMBOK • Tools • PMP Certification 1/23/2009

  23. Exercise – Risk Management • List 5 risks associated with the project “Dissertation” • Complete a risk analysis form for any one of the risks 1/23/2009

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