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STATE OF CONNECTICUT Core-CT Project

STATE OF CONNECTICUT Core-CT Project. Financials User Group Meeting PO / AP February/March 2004. Agenda. Updates Replenishments to Petty Cash Budget Check glitch UNSPSC searching Catalog Management Extra help Using Messages on Vouchers Withholding Vendors BREAK Return to Vendor

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STATE OF CONNECTICUT Core-CT Project

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  1. STATE OF CONNECTICUTCore-CT Project Financials User Group MeetingPO / APFebruary/March 2004

  2. Agenda • Updates • Replenishments to Petty Cash • Budget Check glitch • UNSPSC searching • Catalog Management • Extra help • Using Messages on Vouchers • Withholding Vendors • BREAK • Return to Vendor • Popular Match Exceptions • Adjustment, Journal & Reversal Vouchers • Paying Transfer Invoices • New Reports & Queries

  3. Updates • Replenishments to Petty Cash • Budget Check glitch • UNSPSC searching • Catalog Management • Extra help • Using Messages on Vouchers • Withholding Vendors

  4. Payroll Cost Recoveries

  5. Payroll Cost Recoveries

  6. Payroll Cost Recoveries P0119344 P0121331

  7. Payroll Cost Recoveries

  8. Payroll Cost Recoveries 20920

  9. Replenishments to Petty Cash

  10. Replenishments to Petty Cash

  11. UNSPSC Searching

  12. UNSPSC Searching

  13. UNSPSC Searching

  14. UNSPSC Searching

  15. UNSPSC Searching

  16. UNSPSC Searching

  17. UNSPSC Searching

  18. UNSPSC Searching

  19. Using Messages on Vouchers

  20. Using Messages on Vouchers

  21. Review Withholding on Vouchers Voucher Invoice Information page

  22. Review Withholding on Vouchers Voucher Withholding link

  23. Review Withholding on Vouchers Fed. Form 1099 Misc

  24. Review Withholding on Vouchers Voucher Withholding link

  25. Review Withholding on Vouchers Vendor File Identifying Information page

  26. Review Withholding on Vouchers Vendor File 1099 page

  27. 10 minute BREAK

  28. Return to Vendor – Basic Steps • Determine the Source PO or Receipt to associate with RTV • Create RTV using RTV and related pages • Ship goods to vendor, close RTV transaction (use RTV Reconciliation Process) • Run Voucher Build to stage Adjustment Voucher (credit memo) • AP staff completes Adjustment Voucher processing (Approval, BCM)

  29. Rejecting Items *Note: This is NOT RTV

  30. Rejecting Items (not RTV)

  31. Rejecting Items (not RTV)

  32. Returning Items *Note: This IS RTV

  33. Returning Items (RTV)

  34. Returning Items (RTV)

  35. Returning Items (RTV)

  36. Returning Items (RTV)

  37. Popular Match Exceptions

  38. Popular Match Exceptions

  39. Popular Match Exceptions

  40. Popular Match Exceptions

  41. Popular Match Exceptions PO Inquiry

  42. Popular Match Exceptions Activity Summary

  43. Adjustment Vouchers • Used for Credit Memos • Reduces next payment to Vendor • References original Voucher

  44. Adjustment Vouchers

  45. Reversal Vouchers • Always for negative $ amount • Reverses one voucher • Distribution must be same as original voucher • Used when you cannot delete a voucher • Put original voucher on “hold” until Reversalis ready for Pay Cycle selection

  46. Reversal Vouchers

  47. Reversal Vouchers

  48. Reversal Vouchers

  49. Journal Vouchers • Nets to $0 • Corrects distribution after the fact • References original voucher

  50. Journal Vouchers

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