Indicator 14 Data Collection Process South Dakota Secondary Transition State Planning Institute:

1. Indicator 14 Data Collection Process South Dakota Secondary Transition State Planning Institute: Building for the Future Charlotte, North Carolina May 7, 2008 Session II Small States Presented by Greg Cooch Black Hills State University

2. Type of Data Collected-during year exiting • Name/Address/DOB/Telephone/Cell/email • Resident School • Exit Status-grad w/diploma, drop out etc. • Gender, race • Links with Adult agencies recommended • State-wide assessment • ELL • School Activities participation • Employed last year of school • Math classes taken/how many? Algebra • Alternate Contact Persons/Friend

3. See handout

5. Website design for exiter information-School District information See SD Website handout-1st 10 images p. 1-top of page 4

7. Type of Data Collected-during survey • Exiters by race, gender, disabling condition • Response rate and Response Rate Calculator • Employment status • Type of Work and name of employer • Employers’ name • Hrs worked per week • Employment status by race, gender, disabling condition • How long employed with current employer/only employer • Wages per hour • Reasons for not working • Living with family • Covered by family insurance/other insurance • Requests for more information

8. Types of Data Collected-during survey • Current Post-Secondary Enrollment Status • Ever enrolled in any type PS School • PS School attended/Type of School • Reasons for not enrolling in PS Education • Adult Service Agency Contact/Type • PS only, Employment only, & PS and Employment only-Statewide and school with n > 10 • Comments from survey

9. See Handout-Mail Survey

11. Website Design-Phone Interviews-Apr/Sept .

16. The Challenges • Initially having all districts supply info. for all exiters • Estimated we had approx. 92% of exiters information • Districts supplying all the information • Approx 95% of information included phone, address • 3 districts accounted for most of the missing contact • information—Googled for missing information • Harvesting representative sample of minorities • 15.5% of exiters were Native American-9.3% collected • Ex. 11 NA exiters-2 with phones—18% vs. 50% • Scheduling with BIT for website changes-busy, busy

17. What works well • Information from Districts during exiting year improving • More alternative phone #’s, addresses, emails • Phone solicitors are “seasoned” • Phone solicitors are excited about this process • Phone solicitors are all special education teachers • Experience from process of one year’s data collection • Coordination between Schools, SD SEP, TSLP, BHSU • Transition in SD is a PRIORITY and has been for some time

18. Improvement Strategies • Disseminating information-Presentations • Governor’s Advisory Panel • SD State Board of VR • DDN presentation to multiple stakeholders/statewide • State CEC conference • Sped Summer Institutes-Transition (6th year) • (Transition Services Liaison Project-Joint Conference) • SD DOE website report (summer/fall 2008) • NPSO website State Profiles (summer/fall 2008)

19. Improvement Strategies • Improving minority/dropout representation during survey • School personnel • Director of Indian Education • Reservation Leaders • Stakeholders • Continuing to improve secured website • Editing as needed • “Glitch” fixing

20. Improvement Strategies • Generating individual district reports • Improving standardization of phone solicitors via training • Further investigation of drop-out rates for NA • Further investigation of employment rates for NA