The Danish E-law guide

1. The Danish E-law guide Presentation for the Regulatory Craft Conference, Nova Scotia, September 29, 2008 Katrine Brems Olsen, kbo@eogs.dk The Division for Better Business Regulation, Danish Commerce and Companies Agency Ministry of Economic and Business Affairs, Denmark

2. The product a public website:www.lovprocesguide.dk With the following features: • An electronic guide to the entire process related to lawmaking • A time schedule tool, to help law makers manage the process • An Encyclopedia of terms related to the law process Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V teknisksupport@eogs.dk | www.lovprocesguide.dk

3. The website Preparation the bill explanatory memorandum accompanying a bill Burdens related to business • Overall view of the law process from preparation to implementation • Direct help regarding the process related to the legislator • Best practice examples specific to each ministry

4. Preparation of the bill The process guide is divided into 5 overall phases

5. Preparation the bill explanatory memorandum accompanying a bill Each phase is divided into sub-processes visualizing the overall process for each phase

6. Preparation the bill explanatory memorandum accompanying a bill Burdens related to business Each sub process is divided into detailed steps for the legislator Containing a description of each task

7. Burdens related to business Guidance and templates to help legislator to produce high quality laws Time schedule Digital tools Contact- information Information specific for each ministry This part of the web-site is non-public: The authorized users log-on with digital signature

8. The Time schedule tool helps law makers manage the process Title of the time schedule Export to Excel or PDF Change title Ad new task Status Dates

9. Encyclopedia of terms related to the law process The terms are listed in alphabetical order, with a explanation for each word

10. The ministry specific information is different for each ministry Access to this section requires a digital signature linked to the ministry The information is divided into five phases like in the guide

11. How can the E-law guide improve legislation and reduce administrative burdens? • Create a one-stop where everything related to the regulation process can be found • Integrates different tools that focus on reducing burdens • Best practice examples for each ministry Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V teknisksupport@eogs.dk | www.lovprocesguide.dk

12. Digital administration tool Aim: To develop an electronic tool for legislators containing: • Test tool • A barrier-scanner • Knowledge database Focus: Usability and simplicity => incorporation in MS Word as a wizard Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V teknisksupport@eogs.dk | www.e-administrerbarhed.dk

13. Next step in E-law • First evaluation before end of 2008 • Getting used to not having a book • Danish e2012 objective • All communication with the state can happen electronically in 2012 Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V teknisksupport@eogs.dk | www.lovprocesguide.dk

14. The website can be accessed here: www.lovprocesguide.dk Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V teknisksupport@eogs.dk | www.lovprocesguide.dk

15. The tool is implemented directly as an icon in Word

16. Introduction, explaining the aim and functions in the toll Already at this point, the user have access to the web-site connected to the tool. The website contains, best practice and additional information regarding digital administration.

17. The toll can be used on different types of legislation, also EU legislation. … Your can also chose to test only a part of the legislation.

18. The tool offers 2 different features to test the legislation A manual test tool, where the legislator identify the barriers for digital administration himself. A barrier-scanner, where a piece of advanced search-software identify sentences with high probability of containing barriers towards digital administration.

19. The user marks the barriers that are relevant in the paragraph above The legislative proposal is divided into paragraphs, so the formulation of each paragraph is tested one by one. The user can go online and read about the barriers or see examples from the knowledge base

20. Here the user can type in comments. When the test is completed the comments are automatically implemented in the text. The user chooses a solution: • Insert a comment and return to this barrier later on • Obtain the current formulation • Remove the barrier partly • Remove the barrier totally

21. The user write in his new formulation of the paragraf. When the test is completed the comments are automatically implemented in the text of the legislation. At this point the user again has access to best practice examples in the knowledge base

22. The test is completed! Changes in the formulation of the paragraph are automatically implemented in the text of the legislation. The comments are automatically implemented in the text of the legislation.

23. Scans the text and finds the paragraphs that with high probability contains barriers to digital administration

24. The barrier-scanner identify sentences with high probability of containing barriers towards digital administration. Only the sentence identified by the scanner is then tested.

25. The Barrier scanner marks the sentences it has identified as containing barriers for digital administration, and divides the barriers into the four types of categories identified in the pre-investigation. And look up examples for each barrier on the web site. It is possible to remove og add marks regarding the identified barriers.

26. The user then chooses a solution of how to handle the barrier. Thereafter the test continues as the manual test.