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Procurement and Meeting Management

Procurement and Meeting Management. Angie Duncan, CMP, CMM Vice President, VMS. Who is Procurement?. Oversee and Regulate What? What is the “Personality” of this Department? Future Watch 2008 42% of Planners said that Procurement created significant difficulty and frustration

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Procurement and Meeting Management

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  1. Procurement and Meeting Management Angie Duncan, CMP, CMM Vice President, VMS

  2. Who is Procurement? • Oversee and Regulate What? • What is the “Personality” of this Department? • Future Watch 2008 • 42% of Planners said that Procurement created significant difficulty and frustration • 45% of respondents expect more involvement in their meetings in the coming year • 25.9 expect procurement to become more knowledgeable and helpful to planners

  3. Procurement’s Goals • Ensure right suppliers with right services for the right price • Ensure processes are being met in regards to contracts • Keep the organization safe from risk in regards to vendors/contracts

  4. Speaking Another Language • How many industry terms are in the APEX Glossary? • What do you need to do to Speak their Language? • Think Audit Ready • Talk Data • Act Responsively

  5. Seeing Both Sides You Procurement • Guidelines • Approval Process • Priorities • Payment Process

  6. Seeing Both Sides You Procurement • Standard Operating Procedures • Understanding of Supplier Relationships • Data to Support Initiatives • Specifications • Point of Contact

  7. Showcase Your Value • Ask them what’s important to their department/role? • What do you want to showcase about your department? • Check in – Consider consistent meeting rhythm to ensure all needs are being met

  8. Measuring Your Value • Meeting Data • Cost Savings • Billing Procedures • Customer Service Surveys • Vendor Relationships • Fees vs. Value items • Cost Avoidance • Diversity Spend / 2nd Tier Spend

  9. What Does This All Mean? • Release the Fear • Use each others strengths • Data, Data, Data • Measure, Analyze, Document • Get in Front of the Process • Form a Partnership

  10. Thank You! Angie R. Duncan, CMP, CMM Vice President, VMS Indianapolis, IN  p. 317.805.6600 ext. 230 angie.duncan@vmsconnect.com www.vmsconnect.com

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