Individual Assistance (IA) Forms

1. Individual Assistance (IA) Forms • Provided to assist you with reporting damages. • Same general type of form that FEMA will use if a federal assessment is warranted. • Forms captures much of the required information needed in your final report. • Always remember if you report it, someone will verify it. Try to be as accurate as you can. • Always be able to return to the incident and gather the same basic information. • Be Complete!

3. IA Field Assessment Form • Use the complete road or street name. Signs may not be available during the survey. Accurate maps should always be carried. • Each sheet should be used for only one road. You may have multiple sheets for the surveyed road. • On the top of the form be sure to use the numbering system and staple all sheets together. • Under the address line, if you do not have the numerical number, be sure to draw a line through the field, indicating a structure. You may be able to fill this information in later.

4. IA Field Assessment Form • Be sure and mark on your map areas that are inaccessible to your assessment team. Someone will have to return and do the assessment at a later date. • DO NOT include any out buildings, storage houses, sheds, fences, or automobiles. Assess only the structure in which someone lives. • Total each sheet in the area provided at the bottom. Use a summary sheet to tally your information. • List all team members and any comments from the survey.

5. IA Field Assessment Form • You as a team leader should always keep a copy of your work. • Be sure to turn in the survey to whom you were told in the briefing before you started. • Insist on doing a compete briefing of all documents upon completion of survey.

10. IA Assessment Summary • It is possible, on a very large scale event to have more than one IA Summary sheet. Establish a numbering system that facilitates your having one master total sheet. • You should initial, date and time stamp each summary sheet you use. • Have one person who gathers and works this issue. Be sure they are available during the duration of the survey. Refer all questions or issues to this individual.

13. PNP/Business Field Assessment • Establish a number for each PNP/Business Field Assessment you gather and input the data. • This assessment can easily be done in conjunction with the IA assessment. But if you are dealing with large numbers of businesses then you should consider a separate assessment team handling just the PNP/Business Assessment. • Be very careful and count all businesses and industries. If your community receives a visit by a joint PDA team, you must be able to identify all businesses and types damages received. • Be sure the data is as complete as possible to include proper addresses. • Have one person who gathers and works this issue. Be sure they are available during the federal assessment. Refer all questions and issues to this individual.

15. Public Assistance Worksheet • Worksheet is used as a tool to assist with PA assessment. • Use separate sheets for debris, road system or public/government facilities. • When counting cubic yards of debris, be sure that object counts are completely full. Tree count are those with full crowns. • Have one person who is responsible for gathering this information from all reporting sources. All questions should be referred to this individual.

17. Post Incident Report • Be sure to always to include name and date of event, specified city or county, date/time and submitted by. • As a general rule the form will be faxed to Georgia Emergency Management Agency. Guidance on this issue will come from the Regional Coordinator assigned to your region. • The information presented on this form will determine the amount and kinds of assistance that the State of Georgia will provide or assistance they may seek from the federal level. • Accurate and timely reporting can be the determining factor for your community. The lack of accurate and timely reporting may prevent you and others in the state from receiving assistance.

18. Post Incident Report Continued • When reporting percentages of damage, (or not in service), report on that which is not in service. If you put down 20%, you are simply stating that 20% of your workforce or equipment has been damaged or is out of service. If you are operating at 100% then you simply leave this field blank. This is your best estimate. It relates to a snapshot of your community’s ability to respond and recover. • List any pending issues that you are dealing with or possible issues that may present themselves. Pending issues could include, POD operations, life safety such as rescue, failure of water and sewage plant, or need for long term shelters. These are only a few, but think in terms of weeks.

19. Post Incident Report Continued • Data should be as accurate as possible. The more data that is collected and the more times this report is submitted the data will become more and more accurate as it relates to the post incident events in your community. • All information that pertains to this report must be handled by your local Emergency Management Agency. No other agency should submit this report.

22. Summary • PDA teams should be trained, equipped and ready to respond as soon as it is safe. • PDA teams should participate in exercises to improve their abilities and verify their training. • PDA should not be consider an exact science, sometimes you have to make a decision on best available information.

23. Questions?