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Technology and Advising:

Technology and Advising:. A Career Services Model for Doing a Lot with Very Little. Who We Are. Andy Axsom, MBA Director of Student Development Jimmy Renfro, M.Ed. Assistant Director, Career Services Lauren Griffin, M.S. Coordinator, Career Services. The Advising Process.

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Technology and Advising:

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  1. Technology and Advising: A Career Services Model for Doing a Lot with Very Little

  2. Who We Are • Andy Axsom, MBA • Director of Student Development • Jimmy Renfro, M.Ed. • Assistant Director, Career Services • Lauren Griffin, M.S. • Coordinator, Career Services

  3. The Advising Process

  4. UNTHSC Overview • Texas College of Osteopathic Medicine • Graduate School of Biomedical Sciences • School of Public Health • School of Health Professions • Physician Assistant Studies • Physical Therapy • UNT System College of Pharmacy

  5. UNTHSC Degree Offerings

  6. Enrollment Trend – Historical FY 2009

  7. Overview of Residency Application • AAMC – American Association of Medical Colleges • ACGME – American College of Graduate Medical Education • AOA – American Osteopathic Association • ERAS – Electronic Residency Application Service • MSPE/Dean’s Letter – Medical School Performance Evaluation • NRMP – National Residency Matching Program

  8. Advising Implications • Number of contacts • Increased class size • Growing complexity of residency programs/specialties • Higher level of student expectation • Creation of Career Services office with dedicated advising • Dean’s Interview/MSPE process

  9. Advising Trends 2010-2014

  10. Anatomy of a Dean’s Letter 1. Identifying Information/Unique Characteristics (from ‘Student Profile’/CV) 2. Academic History/Academic Progress (from Transcript/Curriculum) • Clinical Comments– Final Evaluation “Summative” rather than “Normative” comments 3. Dean’s Summary (from Interview and Profile) Online Sample > Career Services ‘ERAS’ Page

  11. Advising Roles • Dean’s Office • Residency Counseling – formulating a strategy for applying to residency • Dean’s Interview – defining career goals and medical specialty • Career Services • Facilitating Dean’s letter process • Maintaining application documents • Advising on ERAS process • Medical Student • Fill out student profile • Schedule Counseling and Interview

  12. Universal Log-In

  13. Universal Log-In

  14. Dean’s Letter System Dashboard

  15. Interview Scheduling

  16. Dean’s Letter Student Profile

  17. FERPA Protection Page

  18. ERAS Profile Mirroring

  19. Optimize Use of In-House Technology • Minimal expenditure • No license agreement • In-house team to tailor it to our needs • Universal to entire university system • Eliminates steps in the process [instead of adding] • Can pull data from EIS, Clinical Comments, OrgSync API • Students don’t have to learn another system

  20. Maximize Student Engagement • Meeting students “where they are” • Student schedules are not necessarily 9-5 • Can be accessed from anywhere with internet access • Cuts out details – allows time for other presentations • Leverage growth • Allows our office to reach out to other programs • Remote site students • Office growth

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