Presentation on “Status of Computerization of Registration”

1. Presentation on“Status of Computerization of Registration” Department of Land Resources (Website: www.dolr.nic.in) Ministry of Rural Development Government of India

2. I. Background • Land not only an economic resource, but used for investment purposes also. So, clear title to land is important. • Conclusive Title is the ultimate aim. However, following intermediate steps need to be taken: • All systems related to land should talk to each other electronically. • Using technology, physical interface with the citizen to be reduced. • Anywhere registration in the State/UT. • All documents creating encumbrance/right on the land to be compulsorily registered.

3. I. Background…..contd. • System not transparent and intermediaries dominate. • In the States/UTs of Haryana, Himachal Pradesh, Punjab and Chandigarh, Revenue officers act as SROs also • J&K is the only State where judiciary handles the registration part • 24 States/UTs have availed the funds under the NLRMP

4. I. Background…..contd. • There are 4400 Sub-Registrar Offices (SROs) in the country • 2900 SROs have been computerized in 24 States • Around 3.0 Crores documents get registered per annum & around 20 crore citizens visit the SROs • Services • Online Appointment to visit SROs – Delhi & Maharashtra • Property Value & Stamp Duty Calculator-Online (15 States) • Reduced Turnaround Time for Registration (45 Minutes) • Copy of Certified Copy of Deed (15 Minutes from counter) • Non-Encumbrance Certificate (15 Minutes from counter) • Digitally Signed Copy of Non-encumbrance Certificates and Certified copy of deeds • Integrated with Land Records - genuine land transactions & keeping records updated

5. II. Amendments to the Registration Act, 1908 • Amendments to the Registration Act, 1908 suggested by the Committee of IGRs. • Draft Cabinet Note on the Amendments to the Registration Act, 1908 prepared by the Department and sent to the M/o of Law and Justice for vetting. • Draft Amendment Bill has been prepared by the M/o Law and Justice.

6. III. NLRMP • The National Land Records Modernization Program (NLRMP) launched in 2008 • Main Objectives: • To usher in a system of real-time land records • Automatic Mutation • Integration between Textual and Spatial Records • Inter-connectivity between land records and registration systems • Presumptive title system to conclusive titling system

7. IV. Computerization of Registration • Registration process, computerization – vital component of the NLRMP. • It will make the property registration system efficient and hassle-free. • The process of title changes by the SRO to be integrated with the process of updating of RoRs (Automatic initiation of mutation notices).

8. IV. Computerization of Registration…contd. Computerization of SROs Data entry of valuation details Data entry of legacy encumbrance data for determined period Scanning and preservation of old documents Connectivity of SROs with Revenue Offices

9. V. Computerization of SROs Capturing of evidences (digital photos, thumb impression reader, iris etc.) of parties during presentation and verification Deed Templates in public domain, online appointment facility and token given at the time of presentation Usage of digital signature, bar code and e-Pen etc.

10. Picture recording • Thumb recording • Important Points: • 1. Digital Camera to record the photography instead of web camera (low resolution). • 2. The Photograph and thumb impression are to be recorded in the database.

11. Approval by SRO SR to approve deed electronically, i.e., using finger prints recorder and Digital Signatures.

12. VI. Data entry of valuation details States/UTs have a system of guidance values/circle rates/floor rates This data to be made available online for easier calculation of stamp duty and registration fees Web-calculator to be made available online for calculation of stamp duty and registration fees

13. VII. Data entry of legacy encumbrance data for determined period To enable quick search facility for encumbrances, data entry for legacy registered deeds and data, based on registration numbers, names and property addresses required for a determined period 15 years in most of the States, 30 years in Puducherry

14. VIII. Scanning and preservation of old documents For preserving and archiving the old deed documents for future reference, such documents need to be scanned and stored at each SRO Efficient storage and retrieval mechanism

15. IX. Connectivity of SROs with Revenue Offices To achieve functional integration with the land records database and the State data centre, the SROs to be provided network connectivity Notice to be automatically generated after registration to all recorded interested persons Banking and Treasury network may be appropriately interfaced for having secure access to the SROs for facilitating payment of stamp duties and registration fees (e-Stamping or any other electronic mode).

17. Payment Gateway • E-Stamping through the Stock Holding Corporation of India Limited (SHCIL) in some States • Pay online i.e. Net Banking, card payment, e-Challan in Banks, Drafts etc. Verification by SRO online Receipt printed on Watermark paper

18. Online Payment / Payment Gateway

19. X. Status of Computerization of Registration Computerisation of Registration – Completed - 24 States/UTs, Partially completed - 3 States/UTs. E-stamping services at SRO – 8 States/UTs. Integration of Land Records & Registration – Completed - 8 States/UTs, Under progress - 1 State.

20. XI. Citizen Services Registration process to be transparent and easily accessible Documents required for registration and the process flow to be displayed on the website and on the outside of the SRO Average turn around time for registration reduced Issuance of non encumbrance certificate Issue of certified copy of deed and reduced time taken Digitally signed Repository of deeds available online and it is downloadable

21. XII. Success Stories Development of e-payment gateway by Maharashtra Citizen friendly e-registration facility at Mehrauli in Delhi Integration of the registration database with land records and banks etc. in Karnataka Hardware on Hire in Bihar

22. XIII. Monitoring Number of transactions registered Funds collected Pending cases No fraud cases as real-time monitoring of the payment done Drill down facility up-to challan level

23. Thank you