Sustainability In Action: Greening Your Place at MIT

1. January 12-15, 2009 Sustainability In Action: Greening Your Place at MIT Brought to you by: MIT Energy Initiative EHS Office Information Technology & Services Department of Facilities Campus Dining Services Sustainability@MIT

2. What We Want to Accomplish “Empower us (and our colleagues) to take action on energy and the environment – here at MIT and beyond – so we collectively can make a difference as a community” • How are we going to do it? • Part One: • Hear from seasoned pros in key impact areas • Provide some initial focus to our actions • Provide information to help us choose and act wisely • Part Two: • Learn from all of you through your place-based expertise and experience • Seek feedback on what you need to be successful in your place • Create a vibrant community of practice and action • Lay the groundwork for a nascent Green Ambassadors program • And “sustain the sustainers”

3. Our Cast of Characters • Laxmi Rao - IT Energy Coordinator, Information Services & Technology (IT Energy Saving) • Jialan Wang -Grad Student, Sloan, Sustainability@MIT (Lighting) • Niamh Kelly - Assistant Officer, EHS Office and Sustainability Program (Fume Hood Practices ) • Pam Lundin -Grad Student, Chemistry, Sustainability@MIT (Transportation) • Kathreen Thome - Undergrad, Nuclear Sci/Eng (Zero Waste) • Anne Wilson - Marketing Specialist – MIT Campus Dining (Dining) • Wendy Gu -Grad Student, Health Sciences and Technology (On-Campus Living) • Ruth Davis -Manager of Communications, Dept. of Facilities (Recycling) • Steven Lanou -Deputy Director, Environmental Programs Office

4. Greening IT Energy @ MIT WHY DOES YOUR LOCAL ACTION MATTER ? • 20,000 networked personal computers • 12,000 VoIP Phones • $60M MIT Electric Budget - Electricity - $28M • Plug loads are 35% of building electricity • Rising electricity rates • Reducing emissions • MIT Energy Initiative, Campus Energy Task Force, Greening MIT

5. PC Power Management @ MIT WHAT Information/Tools are available? • Guidance for Monitors and CPU power management • Caveats for configuring power management • Myth vs Fact • Savings in Electricity • Other Benefits • Tri-fold Brochure for distribution • Web site for details on configuration http://web.mit.edu/ist/initiatives/it-energy/

6. ACTION: Use Power Management for CPU’s & Monitors SAVINGS: Electricity, Energy Costs & Carbon Equivalent average Cambridge homes powered= 962

7. ACTION: Turn off LCD Display on VoIP phone SAVINGS: Electricity, Energy Costs & Carbon Equivalent average Cambridge homes powered = 6

8. ACTION: Print Smarter - Print Duplex SAVE PAPER! Estimated ANNUAL SAVINGS from 20 Athena Clusters: 4.3 million pages 864 cases of paper $29,000 in paper cost

9. Lighting Quick Facts: • Lighting accounts for ~32% of MIT’s electricity use • Accounting for about 26,000 tons of CO2 emissions in 2007 • Which is the total annual energy use of about 1800 Cambridge residents • At a total cost of $8.6 million in 2007 • During approximately one-third of the time that the lights are on in a room, it is unoccupied • Huge potential savings!

10. ACTION: Turn off the lights whenever a room is unoccupied!! Compiled by Closing the Loop during a study of Buildings 56 and 16 during June 2008

11. sub-ACTION: Be vocal about the possibility of other lighting options in your space • We don’t always have the ability to choose what type of lighting we use on campus • BUT- we can talk to those who are in control about other options • $100 million in cost-saving facilities improvements have already been identified, including many lighting improvements • CFL retrofits • Motion-sensors • Dimming and daylighting sensors • Advocate for MIT to invest in a greener campus! Please be courteous to your facilities representatives

12. Fume Hoods – Energy Eaters Studies suggest that 75,000 fume hoods in the US cost upwards of $3 billion/yr to run [Wooliams]. Fume Hoods use a lot of energy both individually and collectively MIT has 1147 fume hoods on campus (~600 VAV) Energy is used for heating, cooling and moving the air used in the process of operating fume hoods

13. Open Fume Hood Sash 850 CFM $4000 (~$5/CFM) One open hood is equivalent to the cost of heating a single family home Closed Fume Hood Sash 300 CFM $1500 (~$5/CFM) Efficient use of fume hoods could save Institute thousands of $/yr Action: Shut the Sash! Closed Fume Hood

14. Additional Actions: • Keep fume hoods free of obstacles (wires, computers, etc) that will prevent you from lowering the sash, especially when not in use • Work with EHS to optimize the face velocity of your Constant Air Volume (CAV) hoods

15. Transportation Matters Why choose efficient transportation? C02 (and other GHG) emissions. • Commuting • 22,000 metric tons CO2 per year • – A Methodology for Assessing MIT’s Energy Use and GHG Emissions • Air Travel • 38,000 metric tons per year • – MIT Air Travel CO2 Emissions Report • ~27% of MIT’s annual GHG emissions

16. Transportation at MIT MIT Programs: http://web.mit.edu/facilities/transportation/ • Incentivizing sustainable transit • reduced parking spaces • subsidized MBTA passes • VanPool subsidy program (for employees) Outside Programs • GoLoco • $196.50 instead of $786 per year to park on campus • Zipcar

17. ACTION: Prioritize and minimize air travel • EXAMPLE: Roundtrip LAX to BOS • 5,207 mi • ~1,550 lbs CO2

18. ACTION: Use alternate transportation for commuting from home to MIT • Use MBTA • Carpool • Walk or bike • Rent use of a car Savings calculator: http://www.publictransportation.org/contact/stories/calculator_08.asp

19. ACTION: Use a fuel efficient car • http://www.fueleconomy.gov/ • From the DOE; find cars with best fuel efficiency that meet specific needs • http://www.greenercars.org/ • Rates cars based on both their fuel efficiency and their tail-pipe emissions (though it charges a fee)

20. Zero Waste Event Planning Quick Facts: Each individual = 1.5 tons of solid waste per year = about 4.5 pounds per person, per day = 90,000 pounds of trash in lifetime Landfills rank #2 in highest greenhouse gas emissions in the US (after fossil fuel combustion) 58% of municipal waste (by weight) are packaging and containers, or disposable products such as paper and plastic cups and plates, junk mail, trash bags, and tissue papers and towels

21. ACTION: Plan events with zero/limited waste from advertising and the event • Advertising • Use electronic resources, Tech, poster with already used paper • Event Waste • Send handouts electronically, use whiteboard/blackboard, reusable tacks, computer at entrance, be creative in decorations, display recycling, hide trash • Energy Conservation • Look for LEED certified rooms, purchase renewable energy credits, make sure bike racks and public transportation are available • Participant Education • Mention before and during event, provide visual and verbal

22. ACTION: Be creative and work with caterers to plan event • Servingware • Recyclable, compostable, reusable • Excess food • Compost, donate, free-food@mit.edu • Finger food is always easy • Please see zero waste guide and feel free to contact mekathreen@mit.eduif you have any questions

23. Working with On-Campus Caterers • Use Bon Appetit, TechCatering, or hold your event at the MIT Faculty Club • Eliminates vehicle emissions • Flexibility in greening events • Supports the dining system • Things to request: • Bulk beverages (juice, lemonade, etc) • Linen instead of paper • Post-event pick-up

24. OPPORTUNITIES: Drop-off Caterers • TechCatering • Uses some local suppliers and low-carbon distribution channels • Linen, China, Reusable Utensils available • Bon Appétit • Ingredients are from sustainable, local sources • Compostable goods offered, if building allows • Lunch boxes are from 100% recycled fibers • China rental available • Linens at no extra charge

25. OPPORTUNITIES: Event Catering • TechCatering/Bon Appétit for Events • MIT Faculty Club • On-premise events eliminate transport, food waste is composted • Monthly Specials from New England Ingredients • Organic, natural meat and poultry offered, seafood from sustainable fisheries • Large event leftovers to Greater Boston Food Bank • Compostable paper and plastic ware offered, compostable trash bags used

26. Recycling at MIT Why does MIT recycle? • The Massachusetts Waste Ban requires it • Reduces environmental impact • Lowers costs for disposal • Keeps materials out of landfills • It’s the responsible thing to do

27. Recycling saves money and resources MIT’s 40% recycling rate saves: • 24,576.51 cubic yards of landfill space • 6,441 pulpwood trees • Reduced greenhouse gas emissions by 909.91 tons • Over $265,000 in tipping fees

28. The Do’s of Recycling What does MIT recycle? • Paper • Plastic and glass • Aluminum and steel • Electronics • Cardboard • Construction materials • Yard waste

29. Some things contaminate recycling What don’t we recycle? • Pizza boxes if there is oil on the box • Hardcover books • Styrofoam • Waxed cardboard • Tissues, paper towels and napkins

30. Single Stream What’s new at MIT? • Cans and bottles cango into desk-side bins • Program began in August • It’s now in 16 buildings • Will continue to expand

31. Practice the three R’s Reduce, Reuse and Recycle Tips • Place recycling bins next to all trash cans • Make your own recycling containers • Give a second life to a container • Use the back side of printed sheets as notepads • Pass along stuff you don’t use any more • Be elegant and use real dishes and cloth napkins

32. Part Two: Our Places

33. Suggested Actions: Use Power Management for CPU’s & Monitors Turn off LCD Display on VoIP phone Print Smarter - Print Duplex SAVE PAPER! Turn off lights Recycle Barriers to Action Additional Action Ideas Cost per page for printing in Athena clusters Duplex default for everyone Header pages default off Course webpage printout How can you be engaged? Greening Your Space: Class Room

34. Suggested Actions: Turn off lights, heat/AC when not in use. Bring reusable eating-ware to dorm events. Shop with reusable bags. Wash clothes in cold water (“Bright Colors” setting). Recycle. Barriers to Action Culture / Regional differences – CA vs MA in understanding & dealing w/ temperature differences Training w/ Custodial Staff, specifically w/ Recycling Inconsistent Recycling practices w/in each dorm / living space Recycling education needed for residents Energy related issues and how to report them; can students report them via SAP? Better signage needed to direct people to stairs vs the elevator Dorm data on trash & recycling to motivate people to recycle Additional Action Ideas Turn heat down in winter, not completely offLight sensors in the bathrooms & common areas How can you be engaged? Greening Your Space: Dorm

35. Suggested Actions: Shut the sash (fume hoods) Turn off lights Use power management for CPU’s & monitors Turn off equipment when not in use Chemical inventories Non-toxic chemical alternatives Print smarter - print duplex SAVE PAPER! Recycle Barriers to Action Lack of incentives Energy savings sharing $$ Additional Action Ideas Turn off or shut down fume hoods that are not in use Add Sustainability questions to EHS Safety inspections EHS meetings (Rep & Coordinator) – make sustainability a mandatory topic in meetings Green rep in lab Lab trash disposal (?) Donate lab equipment to K-12 labs How can you be engaged? Greening Your Space: Laboratory

36. Suggested Actions: Turn off lights when not in use, especially at the end of the day Put computers on sleep/hibernate mode and turn monitors off Turn off office equipment at the end of the day/use the energy saving mode Report energy problems to Facilities via SAPWeb – check “Energy Conservation” flag! Maximize existing recycling options Purchase environmentally preferable office products Choose more sustainable catering options Make use of MIT commuter programsCreate an office Green Team to engage the entire office! Barriers to Action Temperature issues w/in space – no local control Working hours What are the incentives? Convenience – bringing personal mugs; printing double sided – need to make convenient Additional Action Ideas Work from home / video conference Provide carbon offsets for travel incentives How can you be engaged? Provide data to community (revolving door usage & energy / CO2 saved if used) Education and communication Greening Your Space: Office

37. Suggested Actions: Avoid air travel whenever possible Carpool or use public transportation whenever possible Use hybrid vehicles Use manually powered vehicles (bikes, yourself) Educate yourself on ways to improve driving efficiency Barriers to Action Additional Action Ideas Video conferences Safe-Ride mailing list Eliminate retreats that take place far away; keep them on campus How can you be engaged? Greening Your Space: Transportation

38. Suggested Actions: Advertising:Use electronic resources, Tech, poster with used paper Event Waste:Send handouts electronically, use whiteboard/blackboard, reusable tacks, computer at entrance, be creative in decorations, display recycling, hide trash Energy Conservation:Look for LEED certified rooms, purchase renewable energy credits, make sure bike racks and public transportation are available Participant Education:Mention before and during event, provide visual and verbal Barriers to Action Additional Action Ideas How can you be engaged? Greening Your Space: Events

39. Wrap Up Request a greeningMIT workshop in your department (niamhk@mit.edu) • “Ah-ah” moments? • Any worst fears confirmed? • Essential things we all need to move forward? • Express your interest in joining our green-ambassadors@mit.edu network • Download some tips and tools from • http://mit.edu/mitei/campus/ “Tips and Tactics” • http://web.mit.edu/workinggreen/ • Get your Sustainability Tool Kit at • http://mit.edu/environment/reduce/sustainability • Send feedback to be-green@mit.edu