HUMAN RESOURCES AND LABOR RELATIONS SUMMIT FLORIDA LEAGUE OF CITIES

1. HUMAN RESOURCES AND LABOR RELATIONS SUMMITFLORIDA LEAGUE OF CITIES Michael Mattimore, Esquire Allen, Norton & Blue, P.A. 906 North Monroe Street Tallahassee, Florida 32303 (850) 561-3503 February 28, 2013

2. Objectives to be covered Overview of the Public Sector Collective Bargaining Process in Florida; Considerations in creating a Bargaining Team; Developing goals and proposals to meet those goals; Concept of bargaining and strategies for achieving agreement; Communications between the Bargaining Team and the City Council (Legislative Body); How the Impasse Resolution Process works.

3. Understanding the Bargaining Dynamic City Manager is generally the CEO – F.S. 447.203(2); (Mayor may also be CEO); City Council or Mayor is the Public Employer – F.S. 447.203 (9); City Council is always the Legislative Body – F.S. 447.203 (10); City Manager/Mayor is responsible for all aspects of bargaining, including the declaration of impasse. City Council is responsible for resolving the impasse.

4. Composition of the Team Who should be on the Team? Selecting the right members Finance Director Human Resources Professionals Individuals who know the difference between Mandatory and Permissive Subjects of Bargaining Individuals who know what a waiver is and whether bargaining proposals can be imposed.

5. Composition of the Team Who should NOT be on the Team? City Manager or Mayor? Fire Chief/Police Chief? Strong Personalities! Who else? Reaching out to the Union Representative – Credibility

6. Composition of the Team Purpose of the Team Performs necessary research for formulation of economic proposals (salary/benefit studies, etc); Gathers input and formulates bargaining proposals /counter-proposals; Liaison between Mayor/City Manager and Union and Mayor/City Manager and City Council; Represents the employer in contract negotiations, through impasse if necessary; Facilitates contract ratification and implementation process.

7. Formulating Your Strategy What is my current relationship with the union? Where are we in the bargaining cycle? Reopeners or Entire Agreement

8. Formulating Your Strategy Long Term Goals v. Short Term Goals

9. Formulating Your Strategy Economic v. Operational Issues Mandatory Subjects of Bargaining: Wages, Hours and Terms and Conditions of Employment Permissive Subjects of Bargaining What is a Management Right and Impact Bargaining? What is a Waiver? Can it be imposed? Reaching out to the Union Representative Credibility of Negotiator – Paramount!

10. Formulating Your Strategy Executive Sessions What is an Executive Session? Outside the Sunshine (Shade Meeting) Permitted by Law – F.S. 447.605 Meeting between Bargaining Team and Legislative Body. Why have an executive session? When should you have an executive session?

11. Formulating Your Strategy Executive Sessions Help Council understand the bargaining process. Inform Council of Bargaining Strategies and goals. Ongoing dialogue through bargaining process of bargaining status. Inform Council of changes in Union strategies

12. Formulating Your Strategy Executive Sessions Prepare Council for Union Discord and/or Impasse Resolution Process; Receive Feedback / Address Concerns Gauge vote – more than just head nodding; Providing documents – must retrieve them.

13. Formulating Your Strategy Executive Sessions Prepare Council for Questions / Media Interaction; Deference to Mayor/City Manager in Operational Decisions – Mayor and Manager should be given deference on all non-economic issues.

14. Negotiation Sessions Public Meetings All Bargaining Sessions Must be “in the Sunshine” – 447.605(2) Florida Statutes Must either take Minutes or Tape the Sessions. Why? Defense to ULP of Bad Faith Bargaining; Use in Arbitrations/ULP for CBA language clarity.

15. Negotiation Sessions Establish Ground Rules Who will speak at the table? Responding to questions Making statements of position Engaging in arguments Consider gag order for new members until a certain number of sessions have been conducted Caucuses Length and times of meetings.

16. Negotiation Sessions Formulating Proposals Who Drafts the Proposals? Why does it matter? Concept of “taking ground” Negotiate non-economic issues first! Impact of unclear language (Ex. Discourteous and unprofessional conduct) Creating Issues to effectuate outcome Framing the negotiations.

17. PUBLIC RECORDS ISSUES Bargaining Proposals and Information relating to bargain strategies is confidential and exempt from Chapter 119 - F.S. F.S. 447.605(3): “All work products developed by the public employer in preparation for negotiations and during negotiations shall be confidential and exempt from the provisions of Chapter 119.07(1).” Does not remove budget or fiscal information; Does not remove proposals made at bargaining table; Does not remove attorney bills for bargaining and negotiations; Does not remove what you send outside of the bargaining team. .

18. Negotiation Sessions Advance Copies Be Careful with e-mails to Union! Provide Union Representative: Chance to evaluate proposals to make session more productive; Chance for Union Rep to spin proposal to union team; Opportunity to gauge position and develop counter proposals.

19. Negotiation Sessions Packaging Proposals • Operational vs. Economic – Generally non-controversial issues first; • Permissive Subjects and Waivers – generally packaged with economic proposals. • What Articles should be revised, deleted or included?

20. Negotiation Sessions Packaging Proposals • Reasons to exclude subjects? • (i.e., Evaluations, Discipline, Promotions, Hiring Criteria). • REMEMBER: Law does not require Public Employer to Agree to anything except Union Dues and Grievance and Arbitration procedure.

21. HOW THE PROCESS WORKS Parties meet and confer at reasonable times and places (not a set number) Bargaining during working time – Union Leave Proposals are exchanged (not a set number) Tentative agreements reached subject to full and final agreement (TA’s can be dependent). Ideal Outcome:Final contract reached and ratified by Union and County Commission.

22. SOME NEW ISSUES IN BARGAINING Pension Reform; 3% Retirement Case Decided – impact on wage increases; Furloughs and Layoffs; Wage Compression among classes (wage increases vs. fixing pay structure); Leave Buy Backs and Caps; Union Stewards; Bifurcation of Arbitrability issues.

23. SOME NEW ISSUES IN LAW ENFORCEMENT/FIRE BARGAINING Take Home Vehicles (Police)– use and cost issues (PERC held is a Mandatory Subject of Bargaining); “Me Too” Clauses with pay and benefits; Outside Employment issues; Physical Fitness and Wellness Programs; Educational Reimbursements; Certification or Senior Officer Pay; Grooming Issues (Ex. Tattoos).

24. FINANCIAL URGENCY Concept: Permits Public Employer to open existing CBA and make changes in the event of a Financial Urgency; Distinguish Financial Emergency under F.S. 218.503. Financial Urgency - F.S. 447.3095 Permits: CEO declares to Union. Parties required to meet and bargain over the impact of financial urgency. If no agreement, impasse is deemed. Parties proceed to impasse over financial urgency articles – City Council Implements.

25. Impasse When All Else Fails … Strategic and Practical Considerations

26. Impasse Timing of declaration and budget Who declares and why? Impasse process to resolution Special Magistrate Hearing. Number of issues at impasse Controversial nature of the issue(s). Executive sessions before impasse. Insulated period issues after SM Recommendation! Council resolves impasse and imposes final position! Impasse concerns between Council and Mayor/City Manager.

27. Thank You! If you have any questions please do not hesitate to email me at: mmattimore@anb.com