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Effective Meetings and Project Evaluation

Learn about the importance of effective meetings and project evaluation in computer engineering. Explore different communication methods and their suitability. Discover how to plan, conduct, and follow up on meetings successfully. Gain skills in interactive assessment and peer feedback.

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Effective Meetings and Project Evaluation

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  1. ICOM5047 Design Project in Computer Engineering Effective Meetings and Project Evaluation J. Fernando Vega-Riveros, Ph.D.University of Puerto RicoDepartment of Electrical and Computer Engeineering

  2. Reflection • What is your experience with face-to-face, phone, fax, e-mail and handwritten communications? • Under what conditions you prefer each? • What is your experience with Web-based information exchange-Net meetings, instant messaging, Web discussiones. How well do these work for you? From Smith, K. A. Teamwork and Project Management 2nd Ed. McGraw-Hill 2000

  3. Meetings • Do meetings fulfill your expectations? • If so, explain how. • If not, why do meetings fail to meet your expectations?

  4. How to run a meeting: The three step process • Before • Plan • Clarify meeting purpose and outcome • Identify meeting participants • Select methods and purpose • Develop and distribute agenda • Set up room

  5. How to run a meeting: The three step process • During • Start: check-in, review agenda, set or review ground rules, clarify notes • Conduct: cover one item at a time, manage discussions, maintain focus and pace • Close: summarize decisions, review action items, solicit agenda items for next meeting, review time and place for next meeting, evaluate the meeting, thank participants

  6. How to run a meeting: The three step process • After • Follow-up: • distribute or post meeting notes promptly; • file agendas, notes and other documents; • do assignments

  7. Interactive Skills Assessment and feedback • Behaviors to observe • Initiating • Proposing • Building • Reacting • Supporting • Disagreeing • Defending/attacking • Clarifying • Testing understanding • Summarizing • Seeking information • Giving information • Process • Shutting out • Bringing in

  8. Peer assessment: Constructive feedback • Acknowledge the need for feedback • Give postive feedback (give negative only if expicitly requested) • Understand context • Know when to give feedback • Know how to give feedback • Don’t use labels • Don’t exagerate • Don’t be judgemental • Speack for yourself • Talk first about yourself, not about the other person • Phrase the issue as a statement, not a question • Restrict your feedback to things you observed • Help people hear and accept your compliments when giving positive feedbak

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