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Reporting Right Now with Argos

Reporting Right Now with Argos: Explore the benefits of Evisions Enterprise Reporting for over 450 Banner Argos clients, including pre-built reports, report sharing, dashboards, automated delivery, and a true unlimited enterprise license.

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Reporting Right Now with Argos

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  1. Reporting Right Now with Argos Jessica Ashbrook – Lansing Community College Brian Stevens – Evisions Account Executive

  2. Evisions Enterprise Reporting Over 450Banner Argos Clients: • Pre-built reports for Banner, DegreeWorks, as well as the ODS and EDW • Report sharing among other Banner institutions through (CO-OP) • Dashboards, OLAP Cubes, Quick Look Ups, Extracts, and Formatted Reports • Automated delivery of letters, email notifications, and reports • True Unlimited Enterprise License  (both users and database connections)

  3. agenda • About lcc • About Argos • Report types and development • Examples

  4. Lansing Community College • Implemented in 2009 • 5-10 Datablock Designers • 5-10 report writers • 700+ that have accessed Argos • All staff have access

  5. What is it used for? Facilitate transactions Provide Customer Service Plan and organize resources Educate stakeholders

  6. Report Types • OLAP Cubes – Online Analytical Processing • Banded Reports – Summary Information, Letters with Graphics, Charts • Text reports • CSV

  7. Developing reports • What is your development process? • Interface vs. output • Testing environments • Code review • Signoff • Migrating to production

  8. Gathering requirements • Report Request Template • What do you need to see? • Who do you need to see information about? • How often do you need it? Should it be scheduled? • Who needs this information, and why do they need it? • Due date? • What is the request process? • Help Desk • Directly to staff • Email • Where will the request template live

  9. examples

  10. Dashboards-Managing uc4 (automic) schedules • Issue • Needed an easy to access way to view UC4 (Automic) schedules • Especially relevant for planning upgrades and outages

  11. Managing uc4 (Automic) schedules • Results • Right on time! • Cross department communication • Facilitates easy decision making • No more manual investigation • Decentralization of information

  12. DashboardStudent Needs WD (R2T4) • Issues • Need to know who a WD record should be created for ASAP, without being send a spreadsheet by another office. • Need to work directly from Argos to Banner.

  13. Student Needs WD (R2T4) • Results • Real time information • Quicker processing between systems • Faster response time to student action • Financial and & student finance • No more spreadsheets!

  14. Dashboardshr payroll audit-interactive reports • Issue • Payroll takes a long time • Needed a way to double check records that was not manual

  15. Dashboardshr payroll audit-interactive reports

  16. Hr payroll-interactive reports Results • Decreased the amount of payroll errors by 70% • Gained 4 hours to verify payroll • All internal HR can run the report • Intuitive tool • Reduced stress on payroll weeks • New reports and processes created for continuous improvement

  17. Banded reportemployee contact & Schedule info Issue – Departments storing contact information on spreadsheets & not updating Banner. No one source of truth!

  18. Employee contact & schedule report Results • Saved 80 hours of work per semester • Improving integrity of the data • More academic and business areas using the report • Increased awareness of contact information and how to update • Improved process to update contact information • Discovered we could preview future semesters using a future “as of date” • Received positive feedback

  19. Dashboards-Argos Datablocks & Folder locations • Issue • Growing pains • Lots of reports and users • Risk of duplication • Difficult to know what is available

  20. Dashboards-Argos Datablocks & Folder locations • Results • Instant access to list of Argos reports & folder locations • Starting points • User connections

  21. Olap cubeenrollment history w/ demographics and grades • Issue • Need to understand who our students are • Need to explore • Need to support and plan for new initiatives • Results • Robust collection of counts and statistics • Access to Information • Informed planning and decision making

  22. Banded ReportStudent Record Overview • Issue • Student service • Banner access & training across service areas • Needed a comprehensive approach

  23. Student Record Overview • Results • Immediate takeaway for staff and students • Ease of communication • 10+ Banner screens in one report!

  24. DashboardsFinancial Aid Leaders Dashboard • Issue • Needed a Comprehensive Administrative Tool • Needed to track document processing, staff output, fund management, etc. • Needed some takeaways • Time management

  25. Banded ReportFinancial Aid History

  26. Banded reportFinancial Aid Year in Review • Results • Immediate information for superiors, networking, etc. • Make informed decision • No more compiling data from spreadsheets • Spend more time on process improvement and student service • Shows our weaknesses • Fostered creativity

  27. Legacy systems & reports • Issue • Legacy systems needed to decommissioned • Needed way to make the information practical for users to look up

  28. Legacy systems & Reports • Results • Argos is used as the interface for all ‘old’ banner information • Used as a research tool when there is a student/employee complaint or question re: accuracy • Decommissioning was possible • Vetting the prospect of transitioning away from our other legacy system interface

  29. Questions? Jessica Ashbrook FA business analyst ashbrooj@lcc.edu Brian Stevens Account Executive Brian.stevens@evisions.com

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