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Human Resources Advisory Council October 12, 2016

Get the latest updates on the Every Student Succeeds Act (ESSA) including stakeholder input, accountability measures, teacher qualifications, and assessment requirements.

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Human Resources Advisory Council October 12, 2016

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  1. Human Resources Advisory CouncilOctober 12, 2016 Facilitated by Melissa Aguero Ramirez HR Administrator Region One ESC

  2. Welcome, Introductions, & Announcements • New • Retirements

  3. Educator Preparation Programs • ILP3 – Sandy McCounaghy • Project P.a.C.E. – Dr. Andrea Cruz

  4. Every Student Succeeds Act (ESSA) Office of School Improvement, Accountability and Compliance Fall 2016 Updates

  5. Rule Making Timeline Ongoing Gather Stakeholder Input Early Spring 2016 Release draft plan for public comment Final Approval from USDE within 120 Days Winter 2016 Draft Initial State Plan Late Spring/Summer 2017 Submit Final State Plan Updated October 2017

  6. Accountability • Each statewide system must “meaningfully differentiate” schools using: • Academic proficiency on state assessments • Graduation rates for high school • English Language Proficiency • Growth or another statewide academic indicator for K-8 schools • Not less than 1 other state-set indicator of school quality or student success • 95% assessment participation rate

  7. Accountability • Comprehensive Support and Improvement (formerly Priority Schools): • Lowest performing 5% of Title I schools on state accountability index • High schools with less than 67% graduation rates, and • Schools with underperforming subgroups that do not improve after a state-determined number of years • Targeted Support and Improvement (formerly Focus Schools): • Schools with consistently underperforming subgroups, as defined by the state

  8. NCLB/ESSA Side by Side

  9. Texas Education Agency To the Administrator Addressed • On March 8th, 2016, Commissioner Mike Morath released a TTAA letter outlining the transition to ESSA for the 2015-2016, 2016-2017 school years until the complete roll-out in 2017-2018

  10. Teacher Qualifications Sec. 1111 (g)(2)(j) • Requirements related to highly qualified teachers remained in place through the end of the 2015-2016 school year. • In 2016-2017 school year, schools are no longer required to comply with the highly qualified teacher requirements. • It is important to note that all state certification requirements adopted in State Board for Educator Certification rules remain in place. • Provisions under the ESSA will take effect when a new state plan is approved by USDE, which we anticipate being prior to the 2017-2018 school year (see timeline). • ESSA refers to ‘Effective Teachers’ and not “Highly Qualified”

  11. Paraprofessional Qualifications Sec. 1111 (g)(2)(j) • have completed at least two years of study at an institution of higher education [defined as completion of 48 semester hours (or equivalent trimester hours) of college coursework or an applicable number of semester hours as defined by the institution of higher education attended, whichever is less]; or • have obtained an associate’s (or higher) degree; • or have met a rigorous standard of quality and can demonstrate, through a formal state or local academic assessment— • - knowledge of, and the ability to assist in instructing, reading, writing, and mathematics; or • - knowledge of, and the ability to assist in instructing, reading readiness, writing readiness, and mathematics readiness, as appropriate. Requirements still the same for paraprofessional

  12. Appraisal Requirements • Does not require specific educator evaluation measures or methods • Title II Part A allows states to fund their priorities in attracting, preparing, supporting and retaining effective teachers and leaders to serve high-poverty, minority students • Requirements aligned with state equity plan • New funding flexibilities for state activities and state supports

  13. Ten Schoolwide Components

  14. Funding (NCLB Consolidated Grant Application) Questions and Updates • there will befew changes to your current NCLB Consolidated Grant Applicationfor the 2016-2017grant year with more extensive changes to the application for the 2017-2018 grant year • Grant formulas for allocating entitlements,federal program plans, andfederal requirements that are currently in place will remain for the 2016-2017 school year as well. From Commissioner Morath’s TTAA on March 8, 2016

  15. Standards and Assessments Questions and Updates Title I Assessment • In general, ESSA did not change assessment requirements. All states accepting Title I federal funds used by LEAs must assess students as follows: • Reading/language arts and mathematics – assess annually in each of grades three through eight and once in high school. • Science – assess once during each of three specified grade spans: grades three through five, six through nine, and ten through twelve. • English language proficiency – assess English language learners annually in each of grades kindergarten through grade twelve. From Commissioner Morath’s TTAA from March 8, 2016

  16. Questions and Updates Questions and Updates • ED will post key communications to the web at www.ed.gov/essa • Please direct your implementation and transition questions to essa.questions@ed.gov • ED released a Request for Information (RFI) seeking advice and recommendations regarding regulations under Title I of the ESSA. The PDF is available at https://www.federalregister.gov/public-inspection • Please formally submit public comments electronically at www.regulations.gov • Email questions to TEA at essa@tea.texas.gov

  17. Region One ESSA Updates Questions and Updates http://www.esc1.net/Page/2846

  18. Resources Texas Education Agency. (September 16, 2015) ESEA Flexibility Request.Retrieved from: http://www.tea.state.tx.us/index2.aspx?id=25769803880 Texas Education Agency. (October 7, 2015). Letter to the Administrator Addressed. Update on the State’s ESEA Waiver. Retrieved from: http://tea.texas.gov/About_TEA/News_and_Multimedia/Correspondence/TAA_Letters/Update_on_State_s_ESEA_Waiver/ Texas Education Agency. (September 18, 2013) ESEA Flexibility Request.Retrieved from: http://www.tea.state.tx.us/index2.aspx?id=25769803880 Texas Education Agency. (September 30, 2013) Letter from US Secretary of Education Arne Duncan. Retrieved: http://www.tea.state.tx.us/index2.aspx?id=25769803880 Texas Education Agency. (September 18, 2013) Letter from Commissioner of Education, Michael Williams. Retrieved: http://www.tea.state.tx.us/index2.aspx?id=25769803880 Texas Education Agency. (October 3, 2013) Program Monitoring and Interventions TETN. Texas Education Agency. (October, 2013) School Improvement and Support. Guidance on SIP Fiscal Requirements.

  19. Contacts Division of Instructional Support Office of School Improvement, Accountability and Compliance Belinda S. Gorena, Administrator 956 984-6173 bgorena@esc1.net Ruben Degollado, Coordinator 956 984-6185 rdegollado@esc1.net Benjamin Macias, Evaluation and Assessment Specialist 956 984-6234 bmacias@esc1.net

  20. FLSA Changes • Effective 12/1/16 • Updates the salary and compensation levels for executive, administrative, and professional workers to be exempt. • Sets the weekly salary minimum to $913/week ($47,476/annually) for a full-year worker.Note:  Many school district employees do not actually work a full year as defined in the rule. • Establishes a mechanism for automatically updating the salary and compensation levels every three years.

  21. Calculating weekly rate of pay (courtesy Walsh Gallegos) • Step 1: determine employee’s salary • Can include bonuses and stipends • Step 2: determine how many weeks the employee works • Step 3: Salary/# weeks worked = weekly rate of pay • Step 4: Less than $913/week = Non Exempt; Greater than $913/week = Exempt

  22. FLSA changes - Impacted positions • Does NOT include: • Superintendent; • Academic Counselors; • Assistant Principals; • Principals; • Curriculum Specialists; • Instructional Coaches; and • Other professional employees whose primary duty is “performing academic administrative functions directly related to academic instruction or training in an educational establishment.” Academic administrative functions include operations directly in the field of education and do not include jobs relating to areas outside the educational field.

  23. Impacted positions (courtesy TASB HR Services) • Does NOT include: • Current non-exempt positions • Teachers • Other instructional support (teacher/coaches, band directors) • Substitute teachers • Academic administrative employees* • Superintendent, Principal/Asst. Principal, curriculum adm., academic counselors • DOES Include: • Non-instructional administration (Transportation director, HR, etc.) • Jobs related to student health (RNs, speech/OT/PT, dietitian, social workers) • Part time professional exempt employees *Alternative salary threshold

  24. FLSA changes – Part Time Employees • Example: district employs a part-time Speech-Language Pathologist for 2 days per week, the employee’s weekly pay would be calculated as follows:

  25. FLSA Changes – Partial Workweeks • Review district calendars • calendar starts or ends partway through a week • partial workweek is included somewhere within the school year (e.g., Thanksgiving week), • employees may not meet the salary threshold for those particular weeks = NOT exempt for that week = subject to OT and timekeeping requirements for the week

  26. What if they don’t meet new threshold?(courtesy TASB HR Services) • Increase pay • Results in pay compression • Cost to the district • Timing of the increase • Change to Non-Exempt • Subject to timekeeping requirements • Must be paid at least minimum wage • Must be paid for all hours worked (OT)

  27. FLSA changes - Resources • TASPA webinar – June 14, 2016 • Walsh, Gallegos, Trevino, Russo & Kyle, P.C. • TASB HR Exchange newsletter • August 2015 • May 2016

  28. Bilingual Exceptions / Waivers • Districts or charter schools that are unable to provide bilingual certified teachers to implement the bilingual program in the elementary grades are required by 19 TAC §89.1207(a) to request from the commissioner of education an exception to the bilingual education program and approval to offer an alternative program. • ESL Program Waiver: Districts or charter schools that are unable to provide ESL certified teachers to implement the ESL program are required by 19 TAC §89.1207(b) to request from the commissioner of education a waiver of the certification requirements for teachers who will provide ESL instruction. • The 2016-2017 Bilingual Education Exception/ESL Waiver Application and instructions are not available on the TEA Bilingual and English as a Second Language Education Programs webpage yet BUT can be found at http://tea.texas.gov/bilingual/esl/education/ • RESOURCE (webinar): http://www.elltx.org • All applications are due on or before November 1, 2016 • and must be submitted to the TEA as an email attachment to: BilingualExceptions_ESLWaivers@tea.texas.gov. • The district Bilingual/ESL contact person may complete the exception/waiver application, but all completed applications must be submitted to the TEA in an email directly from the superintendent. • If you have questions or need additional information regarding Bilingual Education Exceptions and/or ESL Waivers, please contact Susie Coultress, State Director of Bilingual/ESL/Title III/Migrant Education, at (512) 463-9581.

  29. Bilingual Teacher Fluency Requirements • Title III, Part A – LEP programs • Applies to all LEA’s Bilingual teachers regardless of funding • LEA determines method for verifying teacher fluency • Only needs to be done once but for everyone • Can recognize another LEA’s determination

  30. Bilingual Education updates • Provided by: Karina Zuno-Chapa, Language Proficiency, Biliteracy and Cultural Diversity Director • Email: kchapa@esc1.net • Phone: 984-6246

  31. PEIMS Updates • PEIMS Snapshot • Updates • Presented by Diana Perez • dperez@esc1.net • 984-6090

  32. PEIMS 2016-2017 SUBMISSION DATES • 10/28/16– PEIMS Snapshot • 12/01/2016 - PEIMS First Submission due • 1/12/17 – PEIMS Resubmission due • 10/21/16 – Deadline for everyone to have a Unique ID in the system -Every Professional Type Staff should have a Staff Responsibility record • 10/31/16 - Everyone should have all payroll changes that reflect October snapshot *PEIMS files will be pulled on November 1st so this file needs to be accurate and reflect all staff as of October 28th

  33. HB 4 – PK grant program • House Bill (HB) 4 focused on high-quality prekindergarten programming • Texas Education Agency (TEA) awarded in July 2016 for the 2016–17 school year. • specified expansion of early education reporting requirements for all Texas public schools offering a prekindergarten program beginning in the 2016–17 school year. • specified that a study be conducted to understand the relationship between quality and class size and student-to-teacher ratios in prekindergarten • For staffing purposes, the most PK students you should have is 22 in a classroom.  If you staff at this level then you would need 2 adults (ie., 1 teacher and 1 aide).  • If you staff with 15 or less PK students in each classroom then you would only need 1 adult (teacher).  http://tea.texas.gov/Curriculum_and_Instructional_Programs/Special_Student_Populations/Early_Childhood_Education/House_Bill_4_High-Quality_Prekindergarten_Grant_Program/

  34. PK grant coding • PK-TEACHER-REQUIREMENT (E1581) Each teacher for a prekindergarten program class must be certified under Subchapter B, Chapter 21; and have one of the additional qualifications found in the C207 code table. • Each district must code this certificate in their HR software for their PK teachers.

  35. TB or not TB?

  36. TxBESS mentor teacher training

  37. Educator Job Fairs – Fall 2016 • November 1, 2016 - Texas A&M University - Kingsville • November 2, 2016 - Texas A&M University - Corpus Christi  • November 7, 2016 – University of Texas at Austin • November 9, 2016 – University of Texas - San Antonio • November 10, 2016 – Texas State University - San Marcos  • November 30, 2016 - Texas A&M International University - Laredo 

  38. TASB/TASPA HR Administrators' Academy • October 31-November 1, 2016 • Austin Marriott North - Round Rock, Texas • TASPA/Legal Digest Personnel Law Conference for School Administrators • November 30, 2016 • Westin Austin Hotel at The Domain • TASPA/TAEE Winter Conference • November 30-December 2, 2016 • Westin Austin Hotel at The Domain

  39. 8-5 first day and 8-12 second day • 10/24 and 10/25 #57657 • At least one monthly For more information: http://www.esc1.net/Page/146

  40. Critical Issues in HR meeting dates • All will be held in the Starr Room from 9-12 • December 12 –workshop #57848 • February 16 – workshop #57850 • April 28 –workshop #57851 • August 25 – workshop #57853

  41. Questions, Concerns, & Solutions • Region One Salary survey • TeXES Review Sessions are back! • BTLPT: January 6th & 7th • Core Subjects EC-6: January 6th & 7th • English: January 7th • PPR: October 22nd (#53109); January 28th (#53110) • Fingerprinting / FACT Clearinghouse Training • October 28, 2016- workshop # 58616 • HR 101 • January 27, 2017 – workshop # 57854

  42. Questions, Concerns, & Solutions • TASB workshop topics (*15-16) • Hiring Effective Teachers • Determining Employment Status and Benefits • Dollars and Sense – Good Pay Practices* • Get a Grip on the Family and Medical Leave Act • Supervisor’s Guide to Managing Employees • Managing State and Federal Leave • Understanding Wage and Hour • Managing Personnel Records • Writing Effective Job Descriptions*

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