Human Resources Advisory Council February 13, 2019

1. Human Resources Advisory CouncilFebruary 13, 2019 Facilitated by Melissa Aguero Ramirez HR Director Region One ESC

2. Welcome, Introductions, & Announcements • New • Retirements

7. Grow your own strategies Educational Aide Exemption Program http://www.collegeforalltexans.com/apps/financialaid/tofa2.cfm?ID=572

9. Dyslexia cpe requirements • It is correct that the requirement applies only to educators who teach students with dyslexia. It is likely that districts may be requiring all teachers to take the training since assignment of students may vary throughout the year however SBEC rule addresses only the educator that are teaching students with dyslexia. TEA worked with ESC-10 to create an online component that is available to educators within their professional development registration system.

10. English proficiency – Educational Aideshttp://ritter.tea.state.tx.us/sbecrules/tac/chapter230/ch230e.html

11. BTLPT / PASL Test Scorers Neededhttp://www.tx.nesinc.com/PageView.aspx?f=HTML_FRAG/GENRB_FacultyRecruit.html

12. Budgeting Tools presented by Connie Lopez, CPADeputy Director for Business, Operations, & Finance Support • McAllen ISD 18-19 Budget book • FASRG Budgeting Module & SBDM module • 2. Budgeting - Update 14 • 5. Site-based Decision Making - Update 14 • Region One ESC Budgeting Tools • Position Control discussion & Sharyland ISD’s Request to Open/Post Position

13. Staffing Tools • Student Enrollment Trends • Student enrollment comparison by Grade Level Span • 5 Year Fall Enrollment • Staffing guidelines • Student: Teacher ratio (courtesy Walsh Anderson) • TEC §25.111 • 1 teacher : 20 students in ADA districtwide • TEC §25.114 • 1 teacher: 45 students in PE • Otherwise identify “manner in which student safety will be maintained” • School districts or open-enrollment charter schools that offer high-quality students per adult in a prekindergarten programs established under the new High-Quality classroom. Prekindergarten Grant program “…must attempt to maintain an average ratio in any prekindergarten program class of not less than one certified teacher or teacher’s aide for every 11 students,” per the addition of TEC § 29.167(d) (2015) by HB 4

21. Special Education Staffing Guidelines • Factors for consideration • Districts must provide a continuum of services • Individual needs are determined by ARD committee • Services are to be provided in the least restrictive environment • Increase services in the general education classroom requiring collaboration • Students must have access to general curriculum • Levels of support vary per individual student • Gender may be a factor when student’s needs include behavioral restraint and/or personal care • IEP meetings and data management • Transition of 3 year olds with disabilities into public school as of 3rd birthday • Indirect services (medical management, case management, parent training, teacher training)

22. “Getting more bang for your buck” • Various uses of funds • Special Education • Bilingual • NCLB • Reimburse teachers for passing Core Subjects 4-8 and/or multiple subject area certificates • Stipend for multiple preps • Hiring criteria • Bilingual • Generalists

23. Implications of Staffing Decisions • Contracts • Letter of reasonable assurance • Unemployment Compensation Liability

24. Types of Contracts • Probationary –for all teachers new to a district or who have been employed less than 2 yrs since 1967 with some exceptions Can be terminated at end of term without good cause, due process hearing or right to appeal with 10* day notice • Term – After probationary can be for up to 5 years and for 10 to 12 months in a year Can be Non-renewed at end of term for reasons defined in policy with 10* day notice

25. Types of Contracts - continued • Continuing – similar to tenure not renewed because there is not expiration Can only be terminated for good cause with specific rights • Non Certified Administrator contracts • Letter of reasonable assurance

26. Addendums & Timelines • Retire/Rehire Addendum • Utilized when a district employs a retiree • Certification Addendum • Utilized when teacher is not fully certified in a certain area (ie., Bilingual – will be placed on a permit) but certification is required to be acquired by set deadline • Contract Administration Cycle

27. Model Contract Changes for 2019 - 2020 • Representations: Beginning of Contract and During Contract. Revised to include a reference to Policy DH(LOCAL). • Duties: Assignment/Reassignment. Reworded of language relating to the assignment of duties and responsibilities during a contract term. • Duties: Supplemental Duty. Defined supplemental duty as a duty not included in the position named in the contract. • Duties: Dual Assignment. Clarified language distinguishing dual assignment from supplemental duty assignment. • Compensation: Salary. Specified that salary for contracted duties does not include consideration for supplemental duties. • Other Provisions: Addenda. Removed option to circle whether contract included addenda. • Expiration of Offer. Rephrased provision to state that, if a new contract is not returned before the specified date, the current contract expires on its own terms and employment ends with the conclusion of the existing contract.

28. Other TASB model changes • Notice of Assignment of Supplemental Duties. Added definition of supplemental duties and added the term before each mention of such duties. • Retire/Rehire Addendum. Deleted reference to state minimum salary.

29. Considerations • H.B. 2380—Probationary contracts for reassigned staffThe intent is to allow flexibility so that school districts can reassign educators to new positions but have the ability to return them to their previous position and not run afoul of contract laws. • An educator who is voluntarily reassigned to a position that requires a different class of certificate (e.g., classroom teacher to principal) may be employed under a probationary contract. This gives school administrators the opportunity to evaluate the performance of a person who is moved to a different job before contract renewal rights kick in. • Those who are returned to their previous jobs are entitled to the same type of contract they had prior to the change (term or continuing). • The law is in effect. • District permitted to declare an educator’s contract void for lack of certification. If an educator fails to renew or extend his or her certificate through the State Board for Educator Certification (SBEC), the district can immediately declare his or her contract void without a due-process hearing (but remember that H.B. 1334 prevents districts from declaring an educator’s contract void if the certification was not renewed or extended simply because SBEC has not had a chance to approve the renewal). • Hiring retirees • Contract • Salary • Surcharge? • Exceptions

30. Employment Contracts / Notifications • Employee Notifications TEC 21.204(d) Policy Code Policy Title • DA series Equal employment opportunity, genetic nondiscrimination, criteria for personnel decisions • DBAA (U111) Criminal history and credit reports • DBD Conflict of interest • DC (U111) Employment practices • DCB Term contracts • DEA series Salaries and wages; incentives and stipends • DEC series (U109) Leaves and absences • DF (U109) Termination of employment • DFA series Termination of, or return to, probationary contracts • DFB series (U109) Termination of term contracts

31. Employee Notifications Continued Policy Code Policy Title • DFD Hearings before hearing examiner • DFE (U109) Resignation • DFF Reduction in force • DFFA Reduction in force due to financial exigency • DFFB Reduction in force due to program change • DG Employee rights and privileges • DGBA Employee complaints/grievances • DH (U111) Employee standards of conduct • DHB (U111) Reports to State Board for Educator Certification • DHE (U111) Searches and alcohol/drug testing • DI (U111) Employee welfare • DIA Freedom from discrimination, harassment, and retaliation • DK Assignment and schedules • DN series (U109) Performance appraisal

32. http://www.tasanet.org/page/69 • Due to Region One ESC (HR office) • 5 p.m. on Wednesday, June 6, 2019 • Electronic submission to HR@esc1.net • Application - INTERACTIVE • Picture • 2 district representatives (1 Elem / 1 Sec) • Clarifications: • 2 year commitment • FT employees; can be PT teacher (minimum 4 hours/day) BUT other duties NOT administrative • Please note: The essay portion of the application has changed slightly. Please be sure you are using the 2020 application

33. Coming Events & Announcements • April 4th - ParaEducator Conference – workshop #86038 • April 5th – (CAP) Conference for Administrative Professionals – workshop #86036

34. 8-5 first day and 8-12 second day OR NEW: “Full Edition” • 2/20 and 2/21 #102702 • 3/6 and 1/24 #102677 Full Edition • At least one monthly For more information: http://www.esc1.net/Page/146

35. March 27, 2019 • Workshop #97480 • Fee: FREE for up to 2 attendees from a PSS Coop member district $125 for each additional attendee from a PSS Coop member district $175 each for Non PSS Coop member attendee

36. Educator Job Fairs – Spring 2019 Region One ESC Educator Job Fair • June 6, 2019 • District (HR) recruiters – workshop # 89529 • Interviewers – workshop #89530 • Applicants – workshop #89527

37. Officers • Dr. Lazaro Ramirez, Mission CISD = District I representative • Melissa Aguero Ramirez, Region One ESC= Certification Committee member • Summer Law Conference for School Administrators • July 17, 2019 • Renaissance Hotel, Austin • TASPA/TAEE Summer Conference • July 17 – 19, 2019 • Renaissance Hotel, Austin

38. HRAC (Human Resources Advisory Council) meeting dates • All will be held from 9-12 • April 24 –workshop # 91259 • August 29 – workshop # 91260

39. Questions, Concerns, & Solutions • UTRGV rolls out first merit based pay adjustments • https://www.themonitor.com/2018/12/16/utrgv-rolls-first-merit-based-pay-adjustments/