Logging in on “Go” day

1. Logging in on “Go” day UPDATE: All staff will login using firstname.lastname@rmit.edu.au This will also be your primary email address. Other email addresses aliases will also remain. All Google accounts will be automatically created for you • Before we switch over, an email will be sent to you in GroupWise with instructions on how to login. • This email will include instructions for logging in: • Username (e.g. firstname.lastname@rmit.edu.au) • Password (your Novell password) On the day we switch over, you will be able to login to Google using the login information provided via mail.google.com You can still access GroupWise, However will no longer be able to send and receive emails using GroupWise. mail.google.com login page > Information Technology Services

2. Mail items • Work in Progress items • Mailbox emails • Sent items • Personal Cabinet Folders • Shared Folders (owner only) • Junk items • Archived Emails • Trash items All sent mail from GroupWise will be migrated. The equivalent to Shared Folders are not available in Google. Only the owner of the shared folder will have the data transferred to their “Labels.” Non-archived emails transferred (items you can see in GroupWise without opening your archive) Empty “Drafts” Transferred progressively post Day 1 over 4 months. Moved into the relevant labels Transferred to “Labels” No items transferred into “SPAM” Empty “Bin” Information Technology Services

3. Calendar items • Historical (non archived) calendar appointments for past 2 years • Future calendar appointments for all of 2012 • Archived appointments • Resource bookings The resource names will be changed to a standard format and will use a Google “Resources Calendar” email address format Available to view/ navigate to in your calendar Transferredprogressively post Day 1 Before they are, archived appointments are still viewable by accessing GroupWise Available to view and manage in your calendar Information Technology Services

4. Options & settings • Proxy access to another Mailbox • Mail Rules • Mail Signature • Proxy access to another Calendar Via your Calendar Settings > You need to share your calendar to your colleagues. By default everyone across the university can see free/ busy information on your calendar. Rules can be setup again using Google “Filters” Via your Mail Settings > You need to grant access to your colleagues to give them mail delegation permissions to your account Your GroupWise signature will come across in plain text. You can then add rich formatting in Google, including pictures. * Check out the “signature Tweaks” Lab Information Technology Services

5. Contacts • Personal Contacts & Groups • Shared Contacts (owner only) • Frequent Contacts • RMIT Address Book All contacts transferred to “My Contacts” full list and groups available Only the owner of the contacts will have the contacts migrated. The owner will then have to re-share the contacts in Google. Transferred to “Most Contacted” Accessible to search and browse via the “Directory”. This directory allows for searching all current staff and students that are on Google at RMIT. Information Technology Services Empty sent mail Empty “Drafts” Transferred progressively post Day 1 and moved into the relevant labels Empty SPAM Empty “Bin”

6. Tasks • Tasks • Posted tasks • Reminders • Posted Reminders • Checklist Fresh “task list” to start with in Google Information Technology Services

7. What’s happening with …? Information Technology Services