Presentations: PowerPoint basics

1. Presentations: PowerPoint basics Stephen Bostock acknowledging use of work by Sue Lees

2. Summary • Slides • Outline • Notes • Handouts • Masters • Design templates • Running an on-screen presentation

3. Slides • A Wizard helps initial design by selecting • type of presentation • template & details for slide master • printing options • Use templates and layouts for consistency but adjust them as necessary • Slide Layouts have named fields; this slide is ‘bulleted list’ layout • Design templates with backgrounds and colour schemes; this was once ‘straight edge’ template

4. Outline view • Text outline of slide titles and content, indented • A good starting point for composition • It shows the structure of presentation • Efficient means of editing, moving content between slides, pasting content from other applications (but remove formatting)

5. Notes view • Useful on paper while presenting • Additional points of elaboration and examples not on the slide • The Notes master sheet can be edited to add footers, font size etc. • Can be used as a detailed handout • Can be added to a web presentation

6. Handouts • Effective, efficient information delivery • Can add headers, footers, of structural and administrative information • Choice of formats including • Single slides – for large diagrams etc • 2 or 4 slides per page – space for notes • 3 slides per page – lines for notes • 6 slides per page – no space for notes

7. Master views • Give a consistent look to slides, notes, handouts • Efficient editing of all slides at once • Automatic slide & page numbers • Automatic date (use?) • Headers and footers, or create your own

8. Design templates • Many templates provided • Provide background patterns (but care!) • Colour schemes for background, title text, text & lines, fills, shadows, and 3 accent colours for bullet points etc. • Can add your own background • Colour scheme can be customised, added to, saved, but use carefully!

9. Running an on-screen presentation • Need the run-time system (reader) on the computer or full package; OK on campus • or Pack and Go • Need a copy of the presentation file • If linking objects linked from other applications or web pages, the applications or pages need to be on the computer

10. Slide presentation features • Transition effects between slides • many effects including dissolve &cover • Building effects • elements of slide added in sequence • use with caution • Effects can be for single or all slides

11. Control during a presentation • Next slide - left mouse button, space, PgDn • Previous slide - PgUp • Go to a slide menu - right mouse button • End slide show - Esc • Help for options - F1 key • Ctrl-a for visible arrow, ctrl-h to hide • Ctrl-p for pen, or use menu • Long tailed mouse, laser, graphics pad

12. Summary • Slides • Outline • Notes • Handouts • Masters • Design templates • Running an on-screen presentation