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S ystem of I nformation on S trategies , T asks and the E valuation of R esults !

SISTER. S ystem of I nformation on S trategies , T asks and the E valuation of R esults !. A first step to renew programming and monitoring of the Programme-and-Budget of UNESCO.

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S ystem of I nformation on S trategies , T asks and the E valuation of R esults !

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  1. SISTER System ofInformation onStrategies, Tasks and the Evaluation ofResults! A first step to renew programming and monitoring of the Programme-and-Budget of UNESCO

  2. A Programme and a budget have different levels : MP, P, SP, MLA, A, a. Each level has many elements. Strategic levels Strategic levels Operational levels

  3. An element links a result to a responsible officer Programming element Responsible officer R Result R R Therefore, co-operation between all responsible officers is necessary. All results combine into a broader result at the level above. R R

  4. This co-operation is obtained through negotiations ( ) leading to an optimisation of the balance between means ambitions R In order to reach a global result ( ) R and durable as possible. as complete These negotiations should provide adequate strategies.

  5. This strategy includes : Expected result Inconférence portant sur le nombre de personnes ne s fgr cvnclgmgxd xj xglfsmjflfgj dsogjlcm dsldffjslkfsg lgsg lgjlfg gklgf dslfjgfsl sfdlgj d fjjfl de la gueferr e jflqdsq xnwlfqdf dfjqmf dfhqlfsdfhmcfmjcv cfldsu hdjsd jxkksijf dfsklmsfj fdslfmdjjfds hjdflmsfnms jlsmlvc vlxvlxcm jlxlmwbncxmw xcwmnvcxlnxlx fsmfdsmfjdsmfdsmfdj hvlkfhdq dflsdfhdjkl A qualitative description of the result References A path Landmarks 100 100 80 80 60 60 40 40 20 20 0 Budget amount … … $ Antecedents (if applicable) Inconférence portant sur le nombre de personnes ne s fgr cvnclgmgxd xj xglfsmjflfgj dsogjlcm dsldffjslkfsg lgsg a An estimated budgetary allocation % 0 0 6 months 12 18 24

  6. The officers responsible for elements of consecutive levels develop the programme together through negotiations ... Prescribe Prescribe Request Request … tending to provide a strategy for each element.

  7. The course of negotiation ... 0 1 (MP) 2 (P) 3 (SP) 4 (MLA) 5 (A) 6 (Activity) General directives Framing Framing Prescribe Request Prescribe Prescribe Request Request Proposed Proposed Proposed Prescribe Request Prescribe Request Proposed Prescribe Request Prescrit Proposed Request Demande Proposed Levels :

  8. … is completed by a validation phase. Hypothesis 2: Validation Hypothesis 1: Invalidation Request for validation Reference status Prescribe Prescribe Request Prescribe Prescrit Request Request Prescribe ? Proposed Prescribe Prescrit Request Demande Proposed Proposed Yes Request Prescribe Prescrit Prescribe Prescribe Request Demande Proposed Request Prescrit Prescrit Prescribe Prescrit Demande Request Request Demande Demande Demande Request Proposed Proposed Proposé Proposed No Levels : 0 1 (MP) 2 (P) 3 (SP) 4 (MLA) 5 (A) 6 (Activity) Prescrit Prescribe Demande Request Cadrage Cadrage Proposed Proposé Demande Request Prescribe Prescrit Proposed Proposé Demande Request Prescrit Prescribe Proposed Proposé Request Demande Proposed Proposé

  9. As the Programme-and-budget is being implemented each responsible officer will monitor the progress towards effective results ... Through an advancement estimation And a detailed analysis 100 100 80 80 1conférence portant sur le nombre de personnes ne s fgr cvnclgmgxd xj xglfsmjflfgj 60 60 2conférence portant sur le nombre de personnes ne s fgr cvnclgmgxd xj xglfsmjflfgj 3conférence portant sur le nombre de personnes ne s fgr cvnclgmgxd xj xglfsmjflfgj 4conférence portant sur le nombre de personnes ne s fgr cvnclgmgxd xj xglfsmjflfgj 5conférence portant sur le nombre de personnes ne s fgr cvnclgmgxd xj xglfsmjflfgj 6conférence portant sur le nombre de personnes ne s fgr cvnclgmgxd xj xglfsmjflfgj 40 40 20 20 0 Expected result Inconférence portant sur le nombre de personnes ne s fgr cvnclgmgxd xj xglfsmjflfgj dsogjlcm dsldffjslkfsg lgsg lgjlfg gklgf dslfjgfsl sfdlgj d fjjfl de la gueferr e jflqdsq xnwlfqdf dfjqmf dfhqlfsdfhmcfmjcv cfldsu hdjsd jxkksijf dfsklmsfj fdslfmdjjfds hjdflmsfnms jlsmlvc vlxvlxcm jlxlmwbncxmw xcwmnvcxlnxlx fsmfdsmfjdsmfdsmfdj hvlkfhdq dflsdfhdjkl % Obtained results 0 6 months 12 18 24 II. MONITORING Antecedents (if applicable) Inconférence portant sur le nombre de personnes ne s fgr cvnclgmgxd xj xglfsmjflfgj dsogjlcm dsldffjslkfsg lgsg a

  10. … the financial implementation is obtained in real time ... Still available Year 2 Year1 % 100 90 80 … … $ 70 60 … … $ 50 40 30 20 10 0 Unliquidated obligations + Expenditures Allocation Allotment Disbursement

  11. … as a whole this provides a first tool of evaluation. ? ? Complementary funds ? ? ? Regular budget Complementary funds Regular budget Regular budget Overall administration costs Obtained result Obtained result Obtained result Complementary funds Overall administration costs Overall administration costs Overall administration costs Extra-budgetary resources Staff cost Staff cost Staff cost Overall administration costs Overall administration costs Extra-budgetary resources Obtained result Staff cost Extra-budgetary resources Extra-budgetary resources Extra-budgetary funds Expected result Extra-budgetary resources Staff cost Obtained result Regular budget Staff cost Obtained result Regular budget = Real impact = Real impact = … … $ Complementary funds Complementary funds Complementary funds Regular budget = Real impact = … … $ = … … $ = Real impact = Real impact = … … $ = … … $ = … … $ = Real impact

  12. THIS RENEWALREQUIRES • The creation and the implementation………………… …of a new software • A progressive evolutionof everyone's ways and means …with the help of … atraining plan and a technological support • A methodological work …allowing a refinement of the measuring instruments • Acontinued effort of modernisation IT IS A MATTER OF EFFORTS FROM ALL OVER TIME

  13. The first steps of this effort will take place according to the following calendar : CREATION OF THE SOFTWARE TRAINING AND IMPLEMENTATION 30 C/5 Launching of the Result driven Programming and Monitoring (Programme-and-budget) new initiative Results Based Management     1998 1999 GC 2000 eb eb

  14. Implementation of the Seville Strategy (for example). Mise en œuvre de la stratégie de Seville. Axe d'action 2020101010000EST Alain Smith Alain Smith Responsible officer : Action Results Attached elements 1 2 1 2 Result 1. Activity A.  Result 2.  Project A. The screen in made up of : a task bar, … … an identification bar ... … and a zone of writing, dialogue, and of consultation.

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