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Information Systems 3 Year Plan

Information Systems 3 Year Plan. (FY2003 –05) ECSC October 28, 2002 Diana Brown. IS 3 Year Plan Overview. Charting the Course 1992 – 1995 452 stand alone systems, 50 programming languages, inaccurate and inconsistent data The IT Shakedown Cruise 1995 – 2002

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Information Systems 3 Year Plan

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  1. Information Systems 3 Year Plan (FY2003 –05) ECSC October 28, 2002 Diana Brown

  2. IS 3 Year Plan Overview • Charting the Course 1992 – 1995 • 452 stand alone systems, 50 programming languages, inaccurate and inconsistent data • The IT Shakedown Cruise 1995 – 2002 • Investments in modern technology, customized software to accommodate existing lab business processes

  3. IS 3 Year Plan Overview (cont.) • The Next Leg of the Course 2002 – 2005 • Adopt best business practices and standard software to provide unified personal access to integrated institutional information, resources, and services • Reduce the lab’s overall costs and improve effectiveness of scientists, managers and operational staff

  4. IS 3 Year Plan Overview (cont.) • Application portfolio – containing high level initiatives • 3 year IT investment cycle - $2.5 million per year • Flexible funding model – enables adjustments to project scope and deliverables over time

  5. Major IT Initiatives Planned($M /year)

  6. Strategies for the Future • Maximize reliability and universal equality of access • Make information (not just data) readily available • Move toward pervasive use of web technology • Capitalize on past IT investments • Implement best business practices using standard software • Optimize processes to achieve best return on investment • Continue strengthening the information infrastructure and security

  7. Major Projects • Deliver new information, resources and services • Capitalize on prior IT investments • Investigate new ways to meet emerging IT demands

  8. Deliver New information, Resources and Services • Develop Berkeley Information Systems (BLIS) • Select and implement a product data management system for Engineering

  9. Capitalize on Prior IT investments • Refine processes for a new suite of integrated Web-based funding/budget, time keeping and financial systems • Leverage more capabilities out of PeopleSoft HR applications • Create an efficient IT application environment • Upgrade EH&S systems • Upgrade and expand use of Maximo • Select and implement a system for job-applicant tracking

  10. Investigate New ways to Meet Emerging IT Demands • Evaluate office management system for Directorate and Division offices • Assess content management software for Website development and maintenance

  11. IS 3 Year Plan Project Management Strategy • Strengthen Partnership between IT and functional organizations • Undertake projects with lab wide perspective • Ensure wide participation by the laboratory user community • Establish project charters as prerequisite for project initiation

  12. Project Management Strategy(cont.) • Project Charter = contract between developers and customers • Project Charter • Recognizes the existence of a project • Describes the project at a high level • Explains the business needs for the project

  13. Project Charter Content • Project Name • Project Sponsor and participants • Project scope/boundaries (what is in, what is out, key events list) • Mission (business reasons for the project) • Objectives (what project is anticipated to achieve) • Benefits/savings • Deliverables • Committed resources ($, people time, tools, training) • Other

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