Graduate Research Degree Orientation 2013 Decision Making and Governance

1. Graduate Research Degree Orientation 2013Decision Making and Governance

2. Graduate Research Programs – valued university degrees

3. The Graduate Research Committee (GRC) • Ensures excellence in research training and the timely completion of theses and programs of study. • Administers the relevant research degree regulations, and advises the Monash University Academic Board on all matters of policy relating to these programs. • Administers graduate research scholarships and grants • Approves all new graduate research courses and units and amendments to existing programs

4. GRC Membership • Chair: Professor ZlatkoSkrbis (PVC, Research and Research Training) • Deputy Chair/Convenor of Steering Committee: Professor Rod Devenish • Director, MIGR • Faculty Academic Representatives • Remote Campus Representatives (Gippsland, Malaysia, Monash South Africa) • Student Representatives (Monash Postgraduate Association) • Representation from Faculty Research Offices

5. Monash University Institute of Graduate Research (MIGR) • Established in July 2012 • Members comprise accredited academic supervisors while the MIGR Office attends to the management and administration of all MIGR-related activities

6. Role of the Monash University Institute of Graduate Research • Administers University-wide research degrees, including all doctoral and research master’s degrees. • Implements the research training strategies and targets of the University. • For Faculties – processes enrolments, monitors graduate research candidature and co-ordinates the examination process. • For graduate research students - administers graduate research admissions, enrolments and course completions. • Scholarships and other awards. • Research training activities and graduate research policy development.

7. Doctoral and Research Masters Handbooks Chapter 1 Introduction Chapter 2 Admission to candidature Chapter 3 Conditions of candidature Chapter 4 Changes to candidature Chapter 5 Supervision and the Code of Practice Chapter 6 Intellectual Property Chapter 7 Thesis and examination matters

8. Chapter 8 Grievance and appeal, discipline and termination Chapter 9 Fees, scholarships and grants Chapter 10 Facilities and services Chapter 11 Directory Chapter 12 Appendices

9. CODE OF PRACTICEfor supervision of doctoral and researchmasters candidates – 5 parts • Responsibilities at the University level • Responsibilities at the academic unit and faculty level • Responsibilities of the Supervisor • Responsibilities of the Candidate E. Conflicts of Interest

10. Responsibilities at the academic unit and faculty level Associate Dean with responsibility for Graduate Research Training Faculty Research Office Co-ordinator of Graduate Studies Academic Unit/Research Officer

11. Responsibilities of the Supervisor • Guidance to candidate • Establishment of timelines • Employment • Occupational health and safety • Responsible research practice and ethics • Intellectual property • Regular advice on progress

12. Responsibilities of the Candidate • Regulations and guidelines • Use of resources and facilities • Academic Unit activities and meeting with other researchers • Safe working practices • Ethical research practices • Retention of data • Meetings/communications with supervisor(s) • Employment • Documenting progress

13. Grievance procedures • Take the initiative in raising problems or difficulties and seek solutions to these problems • Be aware of University grievance procedures, but seek negotiated solutions to any problems before recourse to those procedures (see chapter 8 of the relevant Handbook) • Independent advice – The Monash Postgraduate Association(see http://mpa.monash.edu.au/)

14. Confirmation of Candidature • All probationary candidates are required to present their work in progress to a review panel and submit a confirmation of candidature report at the end of their probationary period • The probationary period can vary depending upon the degree in which the candidate is enrolled (See Chapter 3 of the relevant Handbook) • MIGR sends out confirmation due date notifications

15. Confirmation Requirements • Review Panel • Written report – minimum 1000 words • Oral presentation – to Review Panel • Review Panel report and recommendation to MIGR (See Chapter 12 of the relevant Handbook for faculty-specific requirements, at http://intranet.monash.edu.au/migr/handbook/index.html)

16. Mid Candidature Review and Pre-Submission Seminar • Doctoral candidates commencing 1 January 2010 onwards must undertake a mid-candidature review and pre-submission seminar. • System supports candidates and supervisors to keep on track and focused. • Some candidates are exempt from this requirement(See http://www.monash.edu.au/migr/research-degrees/handbook/chapter-three/3-8.html)

17. Study Away and Travel Warnings • Important element of international graduate research experience • Duty of care • No study away in first 6 months • Study Away form to be sent to MIGR well in advance of travel (Form can be accessed from http://intranet.monash.edu.au/migr/forms/index.html)

18. Skills Essentials (formerly exPERT) Seminar and Workshop Series • An enhanced suite of free seminars, workshops, online and short training courses introduced to support and be in line with the new Monash PhD programs • Online Podcasts and Powerpoints

19. MIGR Contact Information