USA EASTER 2014 48 days to go!

1. USA EASTER 201448 days to go!

2. Tonight we will cover: • •Ashby School - departure/return times • • Final itinerary • Spending Money – amount, safety, insurance etc • Cash Passport – Co-op Travel Presentation • • Flight info, baggage allowance and restrictions • • Safety/security • • Hotel names/addresses • • Passports & passport safety • • ESTA (Visa Waiver) – computers available tonight to finalise all applications • • Hotel rooming • • Student groups (for banking/travel/lunch etc) • • Any changes to Indemnity Forms – see Mrs Heller • • Medical issues – any students taking meds see Mrs Heller • • Insurance Policy (incl. pre-existing medical conditions) • • Kit/climate • • Visit to The Masters School – ePals? • • Questions

3. Departure from Ashby School Bus Park: Wednesday 16th April 2014 Meet at Ashby School bus park: 4.45am Coach departs: 5am prompt PLEASE GIVE CONSIDERATION TO THE RESIDENTS OF RANGE ROAD BY BEING AS QUIET AS POSSIBLE - THANK YOU Return to Ashby School Bus Park: Wednesday 23rd April 2014 Arrive Heathrow Airport: 9.10am Coach collection from Heathrow: 10.15am Arrive at Ashby School bus park approx 1.15pm

6. Spending Money • Spending money is required for lunch, drinks, snacks, souvenirs etc. • For security reasons we suggest a maximum of $150 in cash (students are only insured for the equivalent of £250 cash, or £150 cash if under 16) • Additional spending money via credit/debit/travel card • We shall hire a safe at the hotels for students who would prefer not to keep all their cash on their person. A daily amount can then be withdrawn each morning from their group leader • Students will be responsible for carrying their own spending money from home to the Harrington Hotel and between Harrington Hotel and Herald Square Hotel and on the journey home (if they have any left!) • A preferential exchange rate will be available from Co-op Travel in Ashby de la Zouch for all students on the trip – please use pre-order form in pack • (Hand over to Co-op Travel for presentation)

7. Flights: Heathrow to Washington DC Flight No. VS21 Departs 11.15am Arrives 2.20pm (local time) JFK to Heathrow Flight No. VS010 Departs 9.30pm (22 April) Arrives 9.10am (23 April)

8. Baggage Allowance: • Check-in: • Number of bags: One • Weight per bag: Up to 23kg • Dimensions of bag: Up to 90 x 75 x 43cm • Hand baggage • Number of items: One • Maximum size: 23 x 36 x 56cm • Maximum weight: 10kg • Please note that a garment bag cannot be used as your hand baggage unless it fits the dimensions of the hand baggage allowance. If you’d like to bring one but it exceeds 23 x 36 x 56 cm, it will need to be as additional checked in baggage. • If you want to take your laptop on-board, you'll need to place it in your original hand baggage or check your hand baggage in. • Please note passengers must be able to place their hand baggage in the overhead bins unaided.

9. Flights from UK: • Currently, security checkpoints in UK airports only allow you to carry limited quantities of liquids in your hand baggage. This includes gels, lotions, pastes, liquid cosmetics, foams and foodstuffs. • We recommend you pack permitted liquid items in your hold baggage to avoid security delays. Any liquids you do decide to carry in your hand baggage must meet the following requirements to pass security screening: • Liquids must be in individual containers, no greater than 100ml capacity • All liquid containers must be placed in a transparent, re-sealable bag (i.e. with a zip or pressable seal). The bag must be no bigger than • 20cm x 20cm (8ins x 8ins), and a maximum of one litre in capacity • Only one transparent re-sealable bag is allowed. Bags not fulfilling the requirements above are not allowed • Restrictions on liquids bought in Duty Free: • To ensure you don't waste money on buying duty free liquids you can't take on-board your flight, please check our Duty Free liquids restrictions information for your departure destination at www.virgin-atlantic.com

10. Safety and Security: Do not make off-the-cuff or flippant remarks about bombs or terrorism, especially when passing through the airports. You should use common sense and take basic precautions at all times. Bear in mind the following: •Do not flaunt your money •Walk facing the traffic so no one can drive up alongside you •If the worst happens and you find yourself threatened, hand over your wallet or camera at once then dial 911 (its free) •Be extra alert to pick-pocketers and street hustlers especially in Times Square – don’t be seduced by cardsharps or other tricksters AT ALL TIMES YOU SHOULD BE IN GROUPS OF NO LESS THAN 4 PEOPLE – SPLITTING UP WITH FRIENDS IS NOT AN OPTION AND IS AN IMPORTANT RULE OF THIS TRIP – GROUP SAFETY IS PARAMOUNT Student Behaviour: Please remember that at all times you will be an ambassador for the school and your country on this trip, the highest standards of behaviour, co-operation and consideration for others will be expected. Alcohol – the age limit to legally buy and consume alcohol is 21 years. Smoking – it is illegal to smoke in all public places including restaurants and subways even if no smoking signs are not displayed. Fines start at $100 so now could be a good time to quit!

11. Hotels: Washington DC, 3 nights 16-19 April: Harrington Hotel 436 11th Street Northwest  Washington, DC 20004 USATel: (202) 628-8140 Email: reservations@hotel-harrington.com New York, 3 nights 19-22 April: Herald Square Hotel 19 West 31st Street  New York, 10001, USA Tel: (212) 279-4017 Email: info@heraldsquarehotel.com School Emergency Mobile No. on the trip 07771378336

12. Passports & Passport Safety: • Passports may be handed in to trip leaders for storage in the hotel safety deposit box upon arrival in the USA • ESTA (Visa Waiver): • If you have not completed this yet computers are available this evening. Website - https://esta.cbp.dhs.gov. The cost is $14 payable by credit or debit card. • THE INFORMATION YOU WILL NEED TO ENTER: • City where you are boarding: London • Carrier: Virgin Atlantic • Flight No.: VS21 • Address while in the USA: Harrington Hotel • 11thSt NW, Washington • District of Colombia

13. Rooming: Washington DC - Hotel Harrington Room 4: 6 beds Room 5: 6 beds Room 6: 6 beds Beth Burton Rosie Watts Libby Ince Francesca Uzzell Chelsie Dixon Imogen Dales Lauren Edyman Hope Betteridge Lauren Norton Taylar Furniss Evie Jarvis Jasmin Kavanagh Chloe Stodd Rebecca Hogsden Louise Handley Rebecca Collier Lydia Su Natalie Bell Room 7: 5 beds Room 8: 4 beds Room 9: 6 beds Neil Vincent Georgia Woodhall Jordan Westwood Jonathan Ince Emma Gavin Isabel Vale Ben Kendrick Kelly Young Lauren Skellett Ross Hallam Gemma Lish Katie Oliver Tom Ireland Portia Chauhan Ciara Chantry Room 10: 6 beds Room11: 5 beds Nathan Orme-Herbert Greg Rolleston Jack Greasley Alex Beynon Lewis Stone Oliver Higgins Matt Bailey Owen Jones Henry Lewis-Borrell Will Dunkley Sam Corbett

14. Rooming: New York – Herald Square Room 4: 4 beds Room 5: 4 beds Room 6: 4 beds Beth Burton Georgia Woodhall Chelsie Dixon Francesca Uzzell Emma Gavin Evie Jarvis Lauren Edyman Kelly Young Rebecca Hogsden Taylar Furniss Gemma Lish Lydia Su Room 7: 4 beds Room 8: 4 beds Room 9: 4 beds Libby Ince Rosie Watts Chloe Stodd Imogen Dales Hope Betteridge Rebecca Collier Lauren Norton Portia Chauhan Louise Handley Jasmin Kavanagh Ciara Chantry Natalie Bell Room 10: 3 beds Room 11: 4 beds Room 12: 4 beds Jack Greasley Owen Jones Jordan Westwood Nathan Orme-Herbert Will Dunkley Isabel Vale Lewis Stone Matt Bailey Lauren Skellett Henry Lewis-Borrell Katie Oliver Room 13: 4 beds Room 14: 3 beds Room 15: 2 beds Sam Corbett Greg Rolleston Ross Hallam Neil Vincent Alex Beynon Tom Ireland Jonathan Ince Oliver Higgins Ben Kendrick

15. Student Groups (for banking/travel/lunch etc): Mr Hicks Mr Coyle Miss Reeves Beth Burton Rosie Watts Libby Ince Francesca Uzzell Chelsie Dixon Imogen Dales Lauren Edyman Hope Betteridge Lauren Norton Taylar Furniss Evie Jarvis Jasmin Kavanagh Chloe Stodd Rebecca Hogsden Louise Handley Rebecca Collier Lydia Su Natalie Bell Nathan Orme-Herbert Greg Rolleston Jordan Westwood Jack Greasley Alex Beynon Isabel Vale Lewis Stone Oliver Higgins Lauren Skellett Matt Bailey Owen Jones Katie Oliver Henry Lewis-Borrell Will Dunkley Portia Chauhan Sam Corbett Ciara Chantry Mrs Heller Neil Vincent Georgia Woodhall Jonathan Ince Emma Gavin Ben Kendrick Kelly Young Ross Hallam Gemma Lish Tom Ireland

16. Changes to information provided on Indemnity Forms: • Please see Mrs Heller with any changes • Medical Issues: • Please see Mrs Heller at the end of the meeting if you wish to discuss any medical issues in private

17. Insurance - Pre Existing Medical Conditions: • Details of the tour company’s travel insurance policy will be available on the Ashby School website from Friday. Please see Students/Subject Information/Humanities: • Travel Insurance Summary • Statement of Insurance & Key Facts • Full Policy • Optional Enhanced Endorsement • Please read the details of the policy to ensure your child has adequate cover. Your policy may not cover claims arising from pre-existing medical conditions. This is covered on page 7 of the full policy. • If you wish to add to the policy please contact Endsleigh direct on • 0844 472 2592 or visit www.endsleigh.co.uk quoting Policyholder: STG/ • Policy no: NS9 0001297. • A photocopy of additions to the standard group policy must be left with the trip leaders prior to departure.

18. Kit and Climate: • We will check the weather forecast closer to departure but average temperatures for April are: • Hi 16°C Lo 6°C • Essential kit: • Comfortable walking shoes • Waterproof jacket • We will be doing lots of walking!

19. The Masters School visit: • ePals • Have all students who wish to participate emailed their details to Mrs Heller? • Our contact Mr Fish at The Masters School is keen to make this contact and is exploring the possibilities of Sype/Facetime.

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