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Procedural Safeguards Forms and Guidance

Procedural Safeguards Forms and Guidance. Sharon Walsh and Ross Taylor, Systems Improvement Project, University of North Carolina-Chapel Hill December 8, 2010. WA System Improvement Project. Over Arching Project Goals:

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Procedural Safeguards Forms and Guidance

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  1. Procedural Safeguards Forms and Guidance Sharon Walsh and Ross Taylor, Systems Improvement Project, University of North Carolina-Chapel Hill December 8, 2010

  2. WA System Improvement Project Over Arching Project Goals: • A more consistent approach to the provision of early intervention services statewide • Increase practitioner use of evidence-based early intervention practices to better meet child and family outcomes • Infuse an infant mental health perspective into early intervention services

  3. System Improvement Activities • Revise and develop new forms (e.g., IFSP, procedural safeguards) • Develop guidance (e.g., IFSP, procedural safeguards, fiscal, and other ) • Revise policies and procedures • Develop competencies • Develop on-line training modules • Develop long-term implementation plan

  4. Procedural Safeguards • Webinar will focus on procedural safeguards forms: • Some required and some optional • When each form is used • Forms will be effective around March 2011 • Will not cover: • Dispute resolution • Confidentiality of information • Webinar is being recorded and additional procedural safeguard training provided • Questions/answers will be captured today

  5. Agenda • Review of Key Documents • ESIT Parent Rights • Procedural Safeguards TA Guide • ESIT Procedural Safeguard Forms • Discussion of Important Concepts • Written prior notice • Parental Consent • Procedural Safeguards within the Components of the ESIT Process

  6. Key Documents • “Individuals with Disabilities Education Act (IDEA) Part C Procedural Safeguards (Parent Rights)” • “Individuals with Disabilities Education Act (IDEA) Part C Procedural Safeguards (Parent Rights)” - Condensed version • “Procedural Safeguards Requirements Technical Assistance and Training Guide”

  7. Required Procedural Safeguard Forms • IFSP Agreement – To provide written prior notice and obtain consent from the parent(s) prior to initiating or refusing to initiate IFSP services. • IFSP Review Agreement – To provide written prior notice and obtain consent from the parent(s) prior to initiating or refusing to initiate IFSP services after an IFSP review.

  8. Optional Model ESIT Procedural Safeguard Forms • Authorization for Release of Records • Confirmation of Individualized Family Service Plan (IFSP) Schedule • Declining Participation in the ESIT Program • Declining One or More Early Intervention Services

  9. Optional Model ESIT Procedural Safeguard Forms • Notice and Consent for Screening • Notice & Consent for Initial Evaluation/Assessment • Notice & Consent for Evaluation/Assessment • Parent Written Prior Notice • Record of Access

  10. Written Prior Notice ESIT must give written prior notice before: Proposing • to do something new, or • change something in place already Refusing • to do something new, or • change something the parent is requesting Always provide a copy of the ESIT Parent Rights and explain to parents

  11. Parental Consent Written Parental Consent must be obtained before: • Conducting screening • Conducting any evaluation and assessment • Initiating or changing any early intervention services; • Using parent private and/or public insurance • Releasing confidential information about a child and family

  12. Referral • Step 1- Referral Received • Parent Referral • Referral by Primary Referral Source • Step 2- Determination of Surrogate Parent * * * * * * * * Declining Participation in the ESIT Program

  13. Intake • Step 1 - Intake Procedure • Step 2 - Complete Screening As Necessary • Step 3 - Determining Need for Evaluation/Assessment * * * * * * * * * * Authorization for Release of Records Notice and Consent for Screening (ESIT Parent Rights) Parent Written Prior Notice (ESIT Parent Rights) Declining Participation in the ESIT Program Notice & Consent for Initial Evaluation/Assessment (ESIT Parent Rights)

  14. Evaluation and Assessment Activities • Step 1 - Establishing the MDT • Step 2 – Completion and Documentation of MDT Activities • Step 3 - Documentation of Eligibility • Child Is Eligible • Child Is Not Eligible * * * * * * * * * * Parent Written Prior Notice (ESIT Parent Rights) Declining Participation in the ESIT Program

  15. Individualized Family Service Plan Activities Step 1 – Initial IFSP Meeting • Written Notice of the IFSP Meeting • IFSP Meeting in Native Language • Family Assessment • IFSP Consent • Providing Written Prior Notice and Obtaining Consent for All Early Intervention Services Recommended by the IFSP Team • Declining Participation in ESIT: • Declining One or More Part C Services Recommended by the IFSP Team * * * * * * * * * * * Confirmation of Individualized Family Service Plan (IFSP) Schedule IFSP Agreement (ESIT Parent Rights) Declining Participation in the ESIT Program Declining One or More Early Intervention Services

  16. IFSP Activities Step 2 – IFSP Reviews: • Written Notice of the IFSP Review Meeting • IFSP Meetings in Native Language • Written Prior Notice • Ongoing Eligibility * * * * * * * * * * Confirmation of Individualized Family Service Plan (IFSP) Schedule Parent Written Prior Notice (ESIT Parent Rights) IFSP Review Agreement (ESIT Parent Rights) Notice & Consent for Evaluation/Assessment (ESIT Parent Rights)

  17. IFSP Activities Step 3 - Annual IFSP: • Written Notice of the Annual IFSP Meeting • IFSP Meetings in Native Language • Written Prior Notice • Ongoing Eligibility * * * * * * * * * * Confirmation of Individualized Family Service Plan (IFSP) Schedule Parent Written Prior Notice (ESIT Parent Rights) IFSP Agreement (ESIT Parent Rights)

  18. Transition Activities Step 1 - Transition Plan Step 2 – LEA Notification: • Notification of children shortly reaching the age of eligibility for preschool special education • Notification of children deemed potentially eligible for preschool special education (referral to Part B) Step 3 - Referral to Other Community Programs Step 4 - Transition Meeting: a. Part B Transition Meeting • Other Transition Meeting * * * * * * * * Authorization for Release of Records Parent Written Prior Notice (ESIT Parent Rights)

  19. Karen Walker, ESIT Program Administrator (360) 725-3516 Karen.Walker@del.wa.gov Kathy Grant-Davis ARRA Project Consultant (360) 725-3519 Kathryn.Grant-Davis@del.wa.gov Kathi Gillaspy, UNC (919) 843-5950 Kathi.Gillaspy@unc.edu Joicey Hurth, UNC (919) 962-7323 Joicey.Hurth@unc.edu Anne Lucas, UNC (804) 379-3833 alucas3@comcast.net Systems Improvement Project

  20. http://www.del.wa.gov/esit

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