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Enlisted Promotions Semi-Centralized Procedural Guidance

Enlisted Promotions Semi-Centralized Procedural Guidance. Company & Battalion Level. Table of Contents:. Reference List Eligibility Criteria for Recommendation and Promotion Monthly Promotion Battle Rhythm Calendar Enlisted Promotion Report (AAA-294) Promotion Packets vs. Counseling

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Enlisted Promotions Semi-Centralized Procedural Guidance

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  1. Enlisted Promotions Semi-Centralized Procedural Guidance Company & Battalion Level

  2. Table of Contents: • Reference List • Eligibility Criteria for Recommendation and Promotion • Monthly Promotion Battle Rhythm Calendar • Enlisted Promotion Report (AAA-294) • Promotion Packets vs. Counseling • Self-Service Automated DA 3355 • Miscellaneous Information

  3. References: • AR 600-8-19 (11 July 2007) • MILPER Message 07-259 (Posted 10/04/2007) • MILPER Message 07-316 (Posted 11/16/2007) • MILPER Message 07-331 (Posted 11/28/2007) • MILPER Message 08-033 (Posted 02/01/2008) • Self Service DA Form 3355 Q&A (S1 NET)

  4. Eligibility Criteria for Recommendation

  5. * TIS requirement for board appearance (Primary Zone) as of the first day of the month to SSG is 71 Mo TIS (reduced from 83 Mo). There is no change to waiver criteria for board appearance in the Secondary Zone. The AAA-294 Report now contains a new section called “SSG ELIGIBLE FOR AUTOMATIC PROMOTION LIST INTEGRATION”, which display Soldiers who meet the minimum required time in service of 83 Mo or more and minimum time in grade of 11 Mo or more.

  6. Eligibility Criteria for Promotion

  7. Eligibility Criteria for Promotion Cont’d… • TIS requirement for board appearance (Primary Zone) as of the first day of the month to SSG is 72 Mo TIS (reduced from 84 Mo). There is no change to waiver criteria for board appearance in the Secondary Zone. Ref: MILPER Message 08-033 02/01/2008

  8. PRINTS OUT MONTHLY REPORTS (AAA-294/AAA-117) MONTHLY REPORTS DUE TO BN *PROMOTION PCKTS *COUNSELING STATEMENTS *SPC WAIVER REQUESTS 20TH THRU 8TH, ALL BOARDS HELD, POINTS VERIFIED AUDIT REPORTS ARE POSTED; DUE TO HRC NLT 31ST MONTHLY BN SPC WAIVER ALLOCATIONS REVIEW, ORDERS PUBLISHED HRC PUBLISHES *CUT-OFF SCORES *SEQUENCE NUMBERS *PROMOTION NUMBERS *DASO *C-10 PROMOTION STANDING LIST 20TH THRU 8TH, ALL BOARDS HELD, POINTS VERIFIED BDE DISTRIBUTES PROMOTIONS ORDERS 20TH THRU 8TH, ALL BOARDS HELD, POINTS VERIFIED

  9. 1st -3rd: Re-validate points on ERB; Ensuring they show up on the ERB once message is received in email 7th:DUE: Monthly promotion reports with counseling or promotion packets; Review accuracy; Promotion Numbers for Officer Promotions posted on HRC, Update promotion forecast for following month 8th – 12th: Allocate SPC Waivers for entire battalion, issue orders 10th: DUE: Quarter Packets (SAMC/SMC & NCO/Soldier of the Quarter) 14th: Audits reports posted 21st – 31st: * C-10 Posted; Review and send to HHD/230th for Signatures * DASO Orders (Enlisted/Officers); Keep in folders * Sequence Numbers for Senior Enlisted; Update promotion forecast for following month * Monthly Cut-off scores posted; Post copy on bulletin in foyer; Send to companies, to submit list of Soldiers/NCOs who made it, for Brigade 27th: Submit ERBs and list of those who made cut-off to Brigade, request for orders. Once orders are received, submit certificates/NCO Creed & Charge to Command group Promotions Battle Rhythm

  10. Enlisted Promotion Report (AAA-294) *DUE 7th monthly: HR Clerks - Print AAA-294 on the 1st of month prior to promotion month, review and annotate discrepancies 1)SPC/CPL/SGT ‘Eligible with Waiver’ or ‘Eligible’ being recommended for Promotion Board appearance, Unit Cdr must annotate points by category, circle YES and initial

  11. Enlisted Promotion Report (AA-294) 2) SPC/CPL/SGT Eligible for Automatic Promotion List Integration but NOT being recommended for Promotion Board appearance must be counseled by Command when Soldier attains eligibility * Counseling statement must state WHY Soldier is not recommended, circle NO and initial * Counseling done periodically (quarterly) ** Bn HR SGT will do transaction on eMILPO to DENY AUTOMATIC LIST INTEGRATION 3) Cdr authenticates report with signature and date on last page or report (see below)

  12. * Required when Commander circles YES on AAA-294, and annotates Cdr’s points * For Promotion Board appearance: 1) ERB, current and accurate information 2) Leader’s Biography (See Sample) 3) Weapons Qualification Card (No crew-served weapons!) 4) Physical Fitness test Scorecard (DA Form 705) * Required when Commander circles NO on AAA-294, when Soldier is listed under Eligible for Automatic Promotion List Integration * Counseling Statement (DA Form 4856) must state WHY Soldier is not being recommended for promotion * Submitted when Soldier becomes fully eligible for automatic integration * Done periodically (quarterly) Promotion Packet vs. Counseling Statement

  13. Self-Service Automated DA Form 3355: Promotion Point Worksheet * The single source document for semi-centralized promotion processing for all Soldiers recommended for promotion to Sergeant (E5) and Staff Sergeant (E6). * May be accessed through the eMILPO website https://emilpo.ahrs.army.mil/ or HRC https://www.hrc.army.mil/site/erec/index.htm * The new “Self-Service DA Form 3355” system allows Soldiers to update their own DA Form 3355 without having to accumulate 20 or more new promotion points and eliminates Administrative Reevaluations * Effective 1 Dec 2007, hard-copy DA Form 3355 are no longer required to be maintained at Promotion Work Centers (Bn & Bde)

  14. Cont’d… * Promotion Work Centers are only required to maintain: 1) Authenticated AAA-294(Enlisted Promotion Report) for promotion to Sergeant & Staff Sergeant 2) Authenticated Promotion Board Proceedings 3) DA Form 3356 (Board Member Appraisal Worksheet) 4) DA Form 3357 (Board Recommendation) 5) DA Form 4856 (When Soldier is not recommended) SOLDIER’S ROLE: * SPC thru SGT may access regardless of promotable status * Use AKO user ID and password to access automated DA 3355 * Points will NOT be effective until AFTER promotion board appearance * Review ERB, ensuring accuracy and up-to-date * Report to Company HR Clerk/Bn S1 to update ERB to reflect new changes made to DA 3355 * Maintain and safeguard all supporting documents for Command Audits & Reviews

  15. Cont’d… * Soldiers can only update: 1) AWARDS: Certificates of Achievement, Hazardous Duty points 2) CIVILIAN ED: Additional college credit, CLEP/DANTES completion, Degree Completion (while in grade) 3) MILITARY ED: Additional correspondence courses, Certificates of Training (DA Form 87) 4) ACHIEVEMENTS: Honor Graduate, Leadership Recipient * All initial updates must be done through S1, Soldiers can only make subsequent changes * Understand that any updates made on DA 3355 must be submitted to update ERB as well * Updates must be validated prior to COB on the 8th day of the board month for points to take effect 1st of the following month

  16. Soldier can go through tutorial prior to logging in

  17. * HR Clerks/S1 accounts will look like this; Soldiers have restricted access and will not see this screen.

  18. Page 1… * Ensure that PT & Weapon qualification cards are within 1 year of date * Outdated information will award ‘0’ points

  19. Page 2…

  20. Points Menu…

  21. Duty Performance (input Commander’s Points)…

  22. Achievements…

  23. Military Training Certificates… * Date format: “12-MAR-08”

  24. * Input promotion board points ONLY after promotion board appearance

  25. Validating points… * Ensure that initials of person validating points is input * Ensure “YES”; Soldier was recommended by Board * Ensure Soldier attained MINIMUM points for recommended grade and PMOS after promotion board; 350 SGT/450 SSG * Click “SAVE TO DATABASE”

  26. * Email will be sent to your AKO to verify the successful update from ESBUS-AHRC@us.army.mil

  27. ** MISCELLANEOUS INFORMATION ** • * Soldiers AUTOMATICALLY INTEGRATED can also add points any time. • However, points will not become effective unless Bn HR SGT inputs • Commander’s points and Promotion board points. • * Soldiers with SQI P, V, or S, have the option to select corresponding badges • (Parachutist, Senior, Master). However, Soldier must be in a valid airborne slot • before points can be awarded. (ERB will reflect) • * Military training courses (usually classroom correspondence) of 40hrs or more • will be awarded 4 points for every 40hrs. Anything less than 40 hrs (1 wk) will • not receive credit. Similar courses can be combined to meet the hour • requirement.

  28. QUESTIONS??

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