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How to get your butterflies to fly in alignment…

How to get your butterflies to fly in alignment…. Maura McKinnon 21 December 2004. Three key roles …. The Speaker The Chairperson The Audience. When you are the Speaker . Golden Rule …. Have something to say Believe it – be passionate Say it simply Know when to stop.

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How to get your butterflies to fly in alignment…

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  1. How to get your butterflies to fly in alignment… Maura McKinnon 21 December 2004

  2. Three key roles … • The Speaker • The Chairperson • The Audience

  3. When you are the Speaker

  4. Golden Rule … • Have something to say • Believe it – be passionate • Say it simply • Know when to stop

  5. Before You Speak… • Understand why you have been invited to speak • Know who your audience is • Why this audience? • Why this time? • Why this subject?

  6. Develop Your Speech Strategy • Focus • Hook • Context • Content • Conclusion

  7. When you are the speaker • Speech value • Preparation • Manner • Organization • Opening/Hook

  8. When you are the speaker (cont’d) • Body of Speech • Conclusion • Body Language • Eye Contact

  9. When you are the speaker (cont’d) • Vocal Quality • Language • Visual aids • Facial Expression

  10. Speaking principles • Keep it simple • Speak clearly • Get the audience involved early • Use metaphors and analogies • Repeat, repeat, repeat

  11. Tips • Less is more on PowerPoint presentations – don’t overload • Check your PowerPoint background to be sure that it can be • (1) read from a distance • (2) photocopied for the audience and still be readable • Arrive early

  12. Tips (cont’d) • Test equipment and presentation • Make contact with people before you speak so that you have some friendly faces in the room • Never apologize at opening of your speech • Interactive presentations are great at keeping the audience involved

  13. Tips (cont’d) • If someone else is “clicking” for you, practice in advance, or at a minimum, arrange a signal • When you finish your speech – with a strong conclusion – do not say “thank you” • Remain at lectern until chairperson returns to lectern

  14. Communication Impact • 55% Look • 38% Sound • 7% Content 93% of your impact is the way you sound and look

  15. When you are the Chairperson

  16. Your Role … • Introduce the speaker • Why this speaker • Why this topic • Why this time • Why this audience • Set the tone for the meeting by creating an atmosphere of: • Expectancy • Interest • Receptivity

  17. Your Role … • Act as “go between” for your speaker and their audience by: • Lead the speaker to the lectern with applause • Greet them/shake hands at the lectern • Provide clues to the audience • Lead the applause at the end of the speech • Thank the speaker

  18. Your Role … • When you thank the speaker: • Do not review/evaluate the speech • Do not try to explain what the speaker meant • Use words of genuine appreciation

  19. Your Presence … • Standing position • Clothing • Language • Self Confidence • Movements/Eye Contact • Preparation • Hand movement

  20. When you are the Audience

  21. Your Role … • Listen • Provide non-verbal (body language) feedback to the presenter • Respect the effort that the presenter is putting forward

  22. Butterflies flying in alignment My challenge to you

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