Building Leadership Teams 2011-12

1. Building Leadership Teams 2011-12 Session #2 November 2011 Driving Continuous Improvement Throughout the School!

2. Find Someone from another BLT to share: • An accomplishment for your BLT and/or PLC Team this school year • A challenge for your BLT and/or PLC Team this school year. WELCOME

3. Agenda • Review BLT Key Outcomes • Harris Poll Results • PLC Check/Feedback • PDSA Cycle • Review and Next Steps • Sharing PLC Goals and PDSA • Tools for Collaborative Data Analysis

4. BLT Homework

5. Housekeeping… • Use of email • Materials (Web Site & Books) • Future Meetings- 8:00am – 11:30pm • January 10 & 12, 2012 • March 27 & 29, 2012 • Lunch & Breaks • Afternoon Planning Time • 12:30 – 3:30

6. 2011-12 BLT Key Outcomes • Set and communicate direction! • Effectively implement PLCs with integrity and fidelity at the school • Align the work of PLC teams with the School Improvement Plan • Use the Plan Do Study Act cycle and quality tools to drive improvements for PLC/SIP SMART goals Review

7. Review your Building Leadership Team Norms

8. Random Acts of Improvement School Direction Goals and Measures School Direction Goals and Measures Aligned Acts of Improvement

10. Rate your School’s Alignment Efforts Random Actions/Efforts Aligned Actions/Efforts • 5 Where are you on the continuum? 1

14. Stakeholder Involvement • Involve stakeholders to: • Better understand problems • Provide improvement suggestions • Use quality tools: • Stay objective and productive • Everyone provides input quickly • Obtain broad representation • Involving stakeholders validates them and will ultimately lead to higher customer satisfaction

15. Example • Issue- School rules do not keep order and discipline • 1.) Identify stakeholders with problem • Parents, Students and Staff • Gather a representative group • Arrange a time for the group to meet

16. Issue- School rules do not keep order and discipline • 2.) Ask key questions such as: • Help us understand the issue: • How has this issue personally affected you? • Provide examples of how school rules do not keep order and discipline. • What do you think is the cause of this issue at our school? • Help us solve the issue: • What suggestions and ideas do you have that would help improve this issue?

17. Issue- School rules do not keep order and discipline • 3.) Use quality tools to seek input on the key questions: • Brainstorming • Generating ideas on sticky notes • Affinity Diagram • Put together like ideas/themes • Nominal Group Technique • Narrow the focus to the most important

18. Brainstorming • What suggestions and ideas do you have that would help improve this issue?

19. Affinity Diagram • What suggestions and ideas do you have that would help improve this issue? Theme 4 Theme 1 Theme 2 Theme 3 Theme 5

20. Nominal Group Technique (option) • What suggestions and ideas do you have that would help improve this issue? Theme 4 Theme 1 Theme 2 Theme 3 Theme 5

21. Issue- School rules do not keep order and discipline • 4.) Clarify and summarize key learning's from the focus group • What did you learn about the issue? • What were the key themes? • How will the team use the information? • What are the next steps?

23. BREAK Sit in Dept Area Groups Look for the Signs

24. PLC Logistics • Web site for guidance • Online form/log each week • Role of PLC leadership rotated • Facilitator • Recorder • SMART Goals & PDSA

25. PLC Quick Check FeedBack

26. True or False • All District PLC Teams must be on the same task on any given week. • All PLC teams SMART Goals must align with the Building’s SMART Goals. • All PLC teams must collect data. • All PLC teams must have a Pareto Diagram.

27. PLC’s “To Do’s” All teachers will: • Complete the • PDSA Cycle by February 1, 2012.

29. After reviewing assessment data and BLT goals, create a SMART goal to focus on target skill(s) Define how your team is currently teaching the skill (flowcharts)

30. Define the System August/Sept Reviewed: District, Building, & Classroom Data

31. MS Technology PLC SMART GOAL • By the end of the semester, computer class students • will improve their digital writing composition skill • by showing a 10% improvement in the ratio of • Correct Words a Minute (CWAM) to Gross Words Minute (GWAM) as measured by a bi-monthly ten-minute digital writing assessment.

32. Define the Current Situation How is the skill currently taught?

33. Define the System: Flowchart of the teaching Notes Worksheet for Content Discovery Did they learn? First Five Classwork Assignments Assessment Quiz Interventions No Yes Next 5 Classwork assignments Unit Tests/Projects Did they learn? Interventions No Yes Flowchart Above: Repeated for every unitFlowchart Below: Bi-Monthly Assessment Bi-monthly 10 minute digital writing assessment Did they learn? Bi-monthly Intervention Next 5 Classwork assignments No Yes Middle School Technology PLC

34. Define the System: Bi-Monthly Assessment Flowchart Studies inspiration piece Digitally writes paragraph for 10-minutes in MicroType Did they learn? Complete next 5 classwork assignments Yes Completes pre-writing activity Proofreads the paragraph(s) Bi-monthly Intervention Practice No Teacher records data in Excel Counts types of errors Students update column charts Writes reflection and finishes writing in Word Middle School Technology PLC

35. Determine what in-process measures could be used to gather baseline data. Next use a run chart & pareto diagram to display the data collected.

36. Access Current Situation Sept/October Choosing or Developing Common Assessments

37. Share Your PLC SMART GOAL Components Targeted Skills Monitoring Tool Example: 10 minute digital writing assessment • Example: • Digital Writing: Ratio of Correct Words/minute and Gross Words per minute FREQUENCY: Every 2 weeks

38. Which Tools Fit my Data? • Run Chart and • Pareto Diagram • are used to monitor multiple skills • Run Chart is used to monitor 1 skill

39. Define the System: Excel View of Data Collection for Assessment #2 Middle School Technology PLC

40. Assess the Current Situation: Run Chart Raw Data Total Errors – 132 Students Middle School Technology PLC

41. Assess the Current Situation: Axis Table Middle School Technology PLC

42. Next… Pareto Diagram • Pareto’s Law “80/20” • Run chart = data over time • Pareto Diagram = discrepancy data

43. Pareto Diagram What is it? - A bar chart which ranks related measures in decreasing order of occurrence - A tool to separate the significant aspects from the trivial ones

44. Pareto Diagram How is it made? 1. Collect the data. 2. Construct a frequency table. 3. Draw and scale the horizontal and vertical axes. 4. Draw and label the bars for each category 5. Draw the cumulative percentage line. 6. Review the results of the Pareto.

45. Assess the Current Situation: Pareto Chart Numbers of Errors Percent Types of Errors on 10-Minute Digital Writing Middle School Technology PLC

46. Pareto Diagram Practice!

47. Share your data collection methods & Tools

48. Analyze Causes October/November

49. Review the baseline data collected and discuss root causes for the results. Use Cause & Effect & Relations Diagrams. Once root causes are identified, research best practices related to the root cause and share with the PLC team (improvement theory)

50. Analyze Causes: Fishbone Diagram Keyboarding Problems Language Arts Capitals Reversed TextingLingo Homophones Extra/Missing Punctuation Wrong Improve the Ratio Correct Words Total Words Spacing New to District Use Backspace Look at Fingers EuropeanKeyboard Poor Online Posture Bad Habits No Prior Instruction Root Cause: Keyboarding too fast Middle School Technology PLC