C-Cube Training for Web Administrators

1. C-Cube Training for Web Administrators February 2007

2. Training Objective At the end of the training, participants should be able to understand and apply the appropriate use of the different tools and functions of C-Cube.

3. Target Outputs • Initial Information Architecture of C-Cube Website • Enhanced Requirements Definition Report

4. Schedule

5. C-Cube Basic Concept BACKGROUND • Long-Term Strategic Framework (2001-2015) • Knowledge Management Framework, June 2004 • ADB’s Communities of Practice, August 2005 • Information Systems and Technology Strategy (2004-2009), June 2004

6. What is it? A collaboration tool Internet-based Real time Password-protected Accessible to invited members “Point and click” method Features of C-Cube

7. Who can use it? Any community in general Communities of Practice (formal) Other formal “communities” (e.g. project teams, workgroups, task forces, etc.) Informal networks Features of C-Cube

8. What can C-Cube do? • Communicate ideas and insights through publishing, chat, discussion forums, and online meeting/conference tools

9. What can C-Cube do? • Coordinate tasks and events through project management tools such as calendar and tasks tools

10. What can C-Cube do? • Collaboration with members in different locations through document sharing and online meeting/conference A

11. Early Adopters of C-Cube • MfDR MfDR • DMC DMC • Financial Mgt Financial Management • OED OED • OIST OIST

12. How can C-Cube benefit you? • Access files or document from anywhere, anytime • Organize resources properly, including online discussions • Monitor task performance of members • Search critical information easily • Meet with team members from different locations in real time • Interact with other communities once given access • Track new developments within the community through automatic updates • Secure access for members

13. Workshop 1 1. Define main navigation or table of contents of your C-Cube website 2. Create appropriate folder: • For soliciting feedback (commenting, validating, discussion, etc.), create DISCUSSION folder • For storage and easy retrieval of information, create SIMPLE LIST folder (if you want items to be rearranged in specific order, create ORDERED LIST)

14. Workshop 1 2. Create appropriate folder: • For displaying information or content with lasting value, create HEADLINE folder (if you want information in ppt form, create SLIDESHOW) • Create appropriate page: • To upload a document for commenting, displaying or storage, use SIMPLE page • To upload a document in html format, use IMPORTED page

15. Workshop 1 • Create appropriate page: • Use Word, Excel and Ppt page, only if you prefer drafting a document straight on C-Cube as saving the file also means automatic uploading and conversion of data into html format. • Use Multiple Imported page, only if you are uploading

16. Workshop 2 • Raise any question or clarification in the RDR • Specify additional requirements, e.g., back-end process flow, interface, banners, etc.

17. Reminders • Send a copy of the signed RDR to KM Center and OIST • File a RITS to move website from the development to the production site • Help Desk: First point of contact in reporting issues

18. Post-training Activities • Plan User Memberships/Groupings • Add Members and Group placeholders • Clean-up and organize Table of Contents • Add Basic Contents (Welcome pages, Folder/Rooms initial pages) • Get Management feedback/approval on pilot design • Continue content and structure build • Get approval for Production release • Site Information - Launch and Promotions • Production site improvements