C-Cube Training for Web Administrators

1. C-Cube Training for Web Administrators November 2007

2. Training Objective At the end of the training, participants should be able to understand and apply the appropriate use of the different tools and functions of C-Cube.

3. Target Outputs • Initial C-Cube Website • Expanded website • Draft Requirements Definition Report

4. Schedule

5. C-Cube Basic Concept BACKGROUND • Long-Term Strategic Framework (2001-2015) • Knowledge Management Framework, June 2004 • ADB’s Communities of Practice, August 2005 • Information Systems and Technology Strategy (2004-2009), June 2004

6. What is it? A collaboration tool Internet-based Real time Password-protected Accessible to invited members “Point and click” method Features of C-Cube

7. Who can use it? Any community in general Communities of Practice (formal) Other formal “communities” (e.g. project teams, workgroups, task forces, etc.) Informal networks Features of C-Cube

8. What can C-Cube do? • Coordinate tasks and events through project management tools such as calendar and tasks tools • Communicate ideas and insights through publishing, chat, and discussion forums

9. What can C-Cube do? • Collaboration with members in different locations through document sharing, discussion forums, and online meeting/conference

10. C-Cube Users

11. Users’ Experience • Easy to setup and maintain; direct control over further improvement • One-stop-shop for all important resources; access them anywhere, anytime • Sending/opening large attachments is a non-issue • Search critical information easily; resources are better organized and properly labelled, including online discussions • Monitor task performance of members • Meet with team members from different locations in real time • Interact with other communities once given access • Track new developments within the community through automatic updates; connected to Notes for email notification • Secure access for members

12. Reminders 1. Creating appropriate folder: • For soliciting feedback (commenting, validating, discussion, etc.), create DISCUSSION folder* • For storage and easy retrieval of information, create SIMPLE LIST folder* • Use ORDERED LIST for sub-folders*

13. Reminders 2. Creating appropriate folder: • For displaying static information or content with lasting value, create HEADLINE folder* (if you want information in ppt form, create SLIDESHOW) • Creating appropriate page: • To upload a document for commenting,* displaying or storage*, use SIMPLE page or a modified page (FORMS)* • To upload static information, use IMPORTED page*

14. Reminders • Creating appropriate page: • Use Word, Excel and Ppt page, only if you prefer drafting a document straight on C-Cube as saving the file also means automatic uploading and conversion of data into html format. • Use Multiple Imported page, only if you are sure filenames correspond to document titles C-Cube Do’s and Dont’s*

15. Post-training Activities • Continue consultation on information architecture and other requirements • Clean-up and organize Table of Contents • Add Basic Contents (Welcome pages, user guide, etc.) • Continue content and structure build • Plan User Memberships/Groupings, and add Members and Group placeholders • Get Management feedback/approval on pilot design • Get approval for Production release (RITS) • Finalize RDR • Site Information - Launch and Promotions • Production site improvements