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Managing for Results in Lithuania 1 0 January 2014 Brussels, Belgium

Managing for Results in Lithuania 1 0 January 2014 Brussels, Belgium. Office of the Government of Lithuania Head of Strategic Planning and Monitoring Unit Egle RIMKUTE. Plan. Strategic Management Context and Framework Planning and monitoring for results Value for Money The way forward.

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Managing for Results in Lithuania 1 0 January 2014 Brussels, Belgium

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  1. Managing for Results inLithuania10 January 2014Brussels, Belgium Office of the Government of Lithuania Head of Strategic Planning and Monitoring Unit Egle RIMKUTE

  2. Plan • Strategic Management Context and Framework • Planning and monitoring for results • Value for Money • The way forward

  3. STRATEGIC MANAGEMENT CONTEXT AND FRAMEWORK

  4. Strategicmanagement development • I phase – introduction of SP, IA • 1999 – 2000: institutionalisation of SP across Govt • 2002: introduction of impact assessment • II phase – consolidation of strategic planning, IA • 2003 – 2008: through Strategic planning committee • III phase – rethinking efficiency and effectiveness • 2009 - 2011: • strengthening of Government-wide- approach and leadership • introduction of budget negotiations, evaluation, functional reviews, capability reviews

  5. Meeting the crisis

  6. Tools to manage results - LT Policy Management Tools Capability, function review Programme evaluation Monitoring Effectiveness Effectiveness Impact Assessment (EU) Impact assessment Strategic planning/ Government Priorities 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 CRISIS

  7. PLANNING AND MONITORING FOR RESULTS

  8. Strategic planning system NEW NEW NEW NEW

  9. http://www.facebook.com/Lietuva2030 http://www.lietuva2030.lt/ At least 10 projects implemented annually through Government priorities http://www.youtube.com/user/2030Lietuva

  10. National Development Programme LITHUANIA 2030 Smart Society Smart Economy Smart Management Culture Regional Development Health Education, Scienceand culture Active society Integraland highadded value oriented economy Economic growth friendly environment Progressiveand societyorineted public management NDP priorities Progressive growth Sustainable growth Integral growth Strategy “Europe 2020”

  11. Development programmes • FILTER: Request for Government’s permission to prepare development programme • SCOPE: Development programme has to cover at least one governance/public policy area • TIMEFRAME: Medium-term (7-9 years) planning document to be approved by the Government • OWNERSHIP: each programme has coordinator

  12. Government-wide policies • Two main cross-cutting documents: • Annual Government Priorities • Cross-cutting plans

  13. Government priorities concept development

  14. Government/ minister Priorities

  15. Planning Process Political debate Strategic sessions Strategic sessions and decision Political debate

  16. Implementation and monitoring • Quarterly reports: • Ministries submit performance information • GO analyses and summarises results • Quarterly Cabinet discussions: • GO presents progress • Ministers discuss • “Naming and shaming”: • Poor performance and implementation problems

  17. Contents – Business development

  18. Cross-Cutting Plans • TIMEFRAME: Short-term (up to 3 years) planning document to be approved by the Government • NECCESSITY: Horizontal planning document for the implementation of horizontal goals and objectives of: • Government priorities, complex problems • National Development programme or other development programmes • More than 3 appropriation managers involved in the implementation • FILTER: prior Government permission • INTEGRITY and FINANCIAL DISCIPLINE: • connected with strategic plan and budget (activities and projects exported and “duplicated” in budget programmes) • “frozen” funds (in IT budget execution and results monitoring system) • SCOPE: 9 cross-cutting plans

  19. Cross-cutting plans • NDP plan “Regional Development” • NDP plan “Culture” • NDP plan “Health for All” • Increase of employment • EU Presidency • Safety on the roads • Information society • Climate change • Sports and sports for all

  20. Strategic plan and budget COALITION AGREEMENT AMBITIONS MINISTRY STRATEGY AND OPERATIONS • STRATEGIC CHANGES AND PRIORITIES – • MINISTER’S POLITICAL AGENDA • MISSION • PRIORITIES: • Projects • Indicators • LEGISLATIVE INITIATIVES • EFFICIENCY INITIATIVES • STRATEGIC GOALS AND BUDGET PROGRAMMES - Impact indicators • MINISTRY STRATEGY • BUDGET PROGRAMME: • Goals € Result indicators • Objectives € Output indicators • Activities/ € • projects

  21. Performance agreement Focus in Budget negotiation Government priorities Tasks/ projects Rezults Minister’s and PM’s agreement Incentives to change Minister’s priorities Manager’s and employees’ agreement Main tasks and results Tasks/ projects Results Manager’s performance agreement Employees performance agreement Strategic plan Cascading tasks and results

  22. Results based budget cycle Analysis of situation and achieved results Annual reports NEW January – March Government priorities Government annual report Ministry strategic goals and outcomes April – May NEW Macroeconomic prognosis OPM and MF analyse Budget negotiations PM, MF, minister Budget Negotiations/ Performance agreements May – June Strategic plan preparation July – August Strategic plans Draft Budget + Government priorities and Outcomes Budget preparation October – November Ministry strategic plans approved Consultation with PM

  23. Monitoring information system (SIS) • Aim: monitor and analyse achievement of goals and targets • Scope: long, mid and short term documents: • Strategies, programmes, plans and Government priorities (about 60 planning documents) • Target: goals, PIs (about 3500 Pis) and budget execution • Frequency: quarterly • Functionality: • Monitoring by traffic lights • Analysing performance and budget trends

  24. Performance monitoring – IT solutions • Benefits • Linkages between different documents and their elements • Performance indicators change dynamics • Real time tracking possibilities • Analysis of budget spending • Performance indicators data visualization • Time frames for measures • Analytical tools • Etc.

  25. Monitoring Process

  26. Govt priorities: Self-Assessment

  27. MINISTRIES BENCHMARKING

  28. Value for Money

  29. Budget negotiations • Negotiations between PM, MoF and line minister • Draft strategic plan – the focus of discussions • Focus on Government’s or minister’s priorities and results • Ministries have to identify how their budget request reflects results • GO role:advice priorities,results, efficiency • 2010-2011 focus on effectiveness and public spending cuts • 2012 – focus on results and effectiveness

  30. Budget negotiations - process Assisted by 14 working groups (OG and MoF) Standardized analysis process (standard checklist) 14 meetings 14 position notes

  31. Position note - example

  32. Budget negotiations Challenge – information!

  33. Challenges • Pressure to complete reforms within 1-2 years • Will need several years to consolidate and test new approaches • Future priorities will be: • ensuring policy management framework remains relevant to changing environment and political needs • increasing policy analysis and evaluation capacity within government • ensuring performance information is not ignored and informs planning

  34. Thank you for your attention! Office of the Government of Lithuania Strategic Planning and Monitoring Unit Egle Rimkute egle.rimkute@lrv.lt egle.rimkute@yahoo.co.uk

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