Training for New DLPs 21 st March 2018

1. Training for New DLPs 21st March 2018

2. Prayer and Introductions Colette Stevenson

3. Objectives • To identify and discuss the requirements of the DLP role • To identify further training opportunities for the role of DLP

4. Key Times • Break- 11:00-11:15 • Lunch 13.00-14.00

5. What is the role of the DLP? Niall Moore

6. BREAK

7. Role at a National Level Niall Moore

9. Role of the Church Authority • To be responsible for all safeguarding practices by: • Ensuring that the appropriate child safeguarding structures and personnel are in place • Liaising with the Holy See as appropriate. If the Church body is a religious order or congregation, this is done through the superior general • Ensuring compliance with canon and civil law • Upholding the seven standards in practice and behaviour

10. Role of the Designated Liaison Person • To promote safeguarding by: • Hearing child safeguarding concerns • Passing on child safeguarding concerns to the statutory authorities • Managing cases and all associated documents • Liaising with the support person, advisor and the Church authority • Passing on relevant child safeguarding concerns to the NBSCCCI • Conducting internal inquiries • Contributing to upholding the seven standards in practice and behavior • Completing an annual report regarding compliance with standards 2, 3 and 4 for the Church authority • Monitoring respondents or with the Church authority appointing a suitable person to carry out this role

11. Group Contract

12. Upholding the 7 Standards (Point 7) Niall Moore

13. What is expected: The Seven Standards • Creating and Maintaining Safe Environments • Procedures for Responding to Child Protection Allegations, Concerns and Suspicions • Care and Support for the Complainant • Care and Management of the Respondent • Training and Support for Keeping Children Safe • Communicating the Church’s Safeguarding Message • Quality Assuring Compliance with the Standards

15. Standard 2 Procedures for Responding to Child Protection Suspicions, Concerns, Knowledge or Allegations • Indicator 2.1- The Church body has clearly written child safeguarding procedures and access to personnel to implement them if suspicions, concerns, knowledge or allegations are received about the abuse of a child. These procedures specify that all suspicions, concerns, knowledge or allegations that meet the threshold for reporting to the statutory authorities (apart from those received in the Sacrament of Reconciliation) will be reported. In addition to reporting to the statutory authorities: • If the allegation relates to a Church authority, the National Board must also be informed • If the allegation relates to a cleric or religious, the National Board and the Church body authority must also be informed • If the allegation relates to a lay member of Church personnel, the Church authority must be informed. • Threshold defined in the glossary on page 34

16. Standard 2 Procedures for Responding to Child Protection Suspicions, Concerns, Knowledge or Allegations • Indicator 2.2- The Church body records all suspicion, concerns, knowledge or allegations and action taken that complies with relevant data protection legislation, statutory guidance on confidentiality and storage of information. • Importance of regular liaison with statutory authorities and establishing good relationships • Case management records • Appointment of data protection officer and reviewing all records and information held by the Church body.

17. Standard 2 Procedures for Responding to Child Protection Suspicions, Concerns, Knowledge or Allegations • Indicator 2.3- The Church body shares information about child protection suspicions, concerns, knowledge or allegations with those who need to know in order to keep children safe. • Information sharing between Church bodies should be on a case by case basis to assist these questions may prove useful in determining whether to share information • Does the recipient have a legitimate interest in receiving this information? • What is the justification for sharing information? • Is there a risk of harm to an identified or unidentified child, if such information is not shared? • Can permission be obtained from the respondent to share information? • Should the respondent be informed that the information is being shared? • Is the respondent in public ministry as a priest and has faculties from the Bishop? • Is the respondent in the public ministry of a Church body? • Should information about the complainant be redacted ?

18. Standard 3- Care and Support for the Complainant • Indicator 3.1- The Church authority offers appropriate pastoral care to complainants, which recognises their unique needs. This should include an offer from the Church authority to meet the complainant in person. • Clear process of appropriate pastoral support

19. Standard 3- Care and Support for the Complainant • Indicator 3.2- The Church authority has access to appropriately trained personnel – lay, religious or clergy- whose clearly defined roles are to listen to and represent the pastoral need of the complainant. This is done in consultation with the complainant. • Clear role description for Support Person • Support Person can only be used with the agreement of the complainant • Not necessary to have your own Support Person these can be shared across Church bodies

20. Standard 3- Care and Support for the Complainant • Indicator 3.3- The Church body works in cooperation with relevant agencies and seeks specialist advice from statutory child protection services when necessary. • Contacts and advice for specialist organisation are available. • Information sharing must be carried out on a need to know basis, see Standard 2.

21. Standard 4- Care and Management of the Respondent • Indicator 4.1- The Church authority has access to appropriately trained personnel-lay, religious or clergy- whose clearly defined roles are to listen to and represent the pastoral needs of the respondent. This is done in consultation with the respondent. • Clear role description for adviser • Adviser can only be used with the agreement of the respondent • Not necessary to have your own adviser these can be shared across Church bodies

22. Standard 4- Care and Management of the Respondent • Indicator 4.2- The Church authority has arrangements in place to inform the respondent that an allegation has been received about them, and has a procedure for deciding whether an interim management plan need to be put in place for the respondent. • Clear process of when the respondent can be informed with permission from the statutory authorities. • Interim management plan • Risk assessment framework, and update tool • Notification to follow safeguarding policy and procedures • Leave from sacred ministry • How to offer support to parishes or congregations after cleric/religious has been stepped aside.

23. Standard 4- Care and Management of the Respondent • Indicator 4.3- When statutory authority investigations and assessments have been completed, the Church authority resumes the preliminary investigation/collection the proofs as provided for in Canon 1717(1)-(3)(cleric) and Canon 695 (non ordained religious). • Two separate canonical processes for clerics and religious after conclusion of statutory authorities • Guidance on when preliminary investigation/collecting the proofs finds no case to answer • Guidance on when preliminary investigation/collecting the proofs finds there is a case to answer • Funerals and hospitalisation of clerics/religious who are in the process of investigation.

24. Standard 4- Care and Management of the Respondent • Indicator 4.4- The Church authority has suitable arrangements in place for the monitoring of a respondent, where there is a case to answer, until (and if) the Church authority no longer has responsibility for monitoring the respondent. • Monitoring clerics/religious following the conclusion of canonical investigation • Clinical risk assessments • Accommodating clerics/religious who remain the responsibility of a different Church authority.

25. Passing on Safeguarding Concerns (Points 2 and 5) Niall Moore

27. Reporting Forms • Two new forms from Tusla: • One for retrospective allegations (those when the complainant was a child but is now an adult) • One for current allegations (those when the complainant is a child) • The gardai will accept the forms from Tusla • The NBSCCCI form has remained the same, but now contains a joint signature space for mandated persons

28. Mandated Persons • Mandated persons (as defined in the Children First Act 2015) are people who have contact with children and/or families and who, because of their qualifications, training and/or employment role, are in a key position to help protect children from harm • Each Church body should consult the full list of categories who are classified as mandated persons under Schedule 2 of the Children First Act 2015 to establish which members of Church personnel are classified as mandated persons

29. Mandated Persons • It should be understood that: • All clerics and religious who have any ministry are to be considered mandated persons • Volunteers are not mandated persons under the Children First Act 2015. However DLPs or Deputy DLPs who are volunteers are classed as mandated persons under Church standards.

30. Mandated Persons • On completion of this process the Church authority must retain a list of all mandated persons, and ensure this is kept up to date. • In developing this list Tusla have advised that there should be a clear statement of the type of roles that a Church body are listing as mandated persons then a number of mandated persons that are in the Church body against each roles. • For Example • Name and contact details of DLP • Clerics (25), • Pastoral Workers (50), • Religious (15) etc). • For more information see Guidance 2.1L

31. Role of the Civil Authorities An Garda/PSNI To investigate To establish if a crime has been committed TUSLA/HSC To assess risk to children To put in place protection arrangements for children

32. Responsibility of the Church • Appoint Support Person • Appoint Advisor • Set up Advisory Panel/report to NCMC

33. Role of DLP • To liaise with support person, to keep complainant informed • To liaise with advisor, to keep respondent informed • Co-ordinate Church activities • Record all information in case file

34. Reporting Scenarios • For each scenario answer: • Who would this be reported to? • Is the person receiving the allegation a mandated person? • Which forms should be used?

35. Hearing Safeguarding Concerns (Point 1) Colette Stevenson

36. Recording Task Niall Moore

37. LUNCH

38. Role of the Designated Liaison Person Hearing safeguarding concerns Passing on safeguarding concerns to the civil authorities. Managing cases and all associated documents (recording training) Liaising with the Support Person, Advisor and the Church Authority. Passing on safeguarding concerns to the NBSCCCI. Conducting internal inquiries (case management training) Contributing to upholding the 7 standards in practice and behaviour. Completing an annual report regarding compliance with standards 2,3 and 4 for the Church Authority

39. Communication and Supervision (Point 4) Colette Stevenson

40. Who needs support? Complainant Respondent Congregation Safeguarding Personnel

41. What kind of support? Complainant- Towards Healing, Toward Peace, Support Person Respondent- Counselling, Advisor Congregation- Counselling Safeguarding Personnel - Supervision

42. What is Supervision?

43. A definition for the Church • An arrangement to discuss your work regularly with another person formally and informally • Supervision is designed for you to work together to ensure and develop the efficacy of working situations • It will gather the actions and behaviours and feelings about the work, together with the supervisor’s reactions, comments and challenges • It is a practice that is bounded by an explicit contract that emphasises that the needs of the person being ministered to take priority. • It is NOT therapy

44. How does the Process work? • 1. Initially a person is chosen who: • You believe you can relate to • You believe you can trust and • Has the right skills for what you need • 2. A contract or written agreement is produced which covers: • Costs • Frequency of supervision • Meeting place • Confidentiality

45. How does the Process work? • 3. At The Session • Supervisee submits relevant issues that emerged in their work especially issues that were difficult to deal with • Supervisor encourages them to look at other possible ways of responding • What was happening to supervisee as they worked? • What was the relationship like? • Targets are set for the next session • 4. Periodic Review • Set milestones are agreed when the supervision process will be evaluated

46. Challenges • How is it resourced? • How is confidentiality maintained? • Difficulty in trust • How are objectives set and achieved? • How do you convert what is said in supervision to actions?

47. Role of the Church Authority • To be responsible for all safeguarding practices by: • Ensuring that the appropriate child safeguarding structures and personnel are in place • Liaising with the Holy See as appropriate. If the Church body is a religious order or congregation, this is done through the superior general • Ensuring compliance with canon and civil law • Upholding the seven standards in practice and behaviour

48. Role of the Designated Liaison Person • To promote safeguarding by: • Hearing child safeguarding concerns • Passing on child safeguarding concerns to the statutory authorities • Managing cases and all associated documents • Liaising with the support person, advisor and the Church authority • Passing on relevant child safeguarding concerns to the NBSCCCI • Conducting internal inquiries • Contributing to upholding the seven standards in practice and behavior • Completing an annual report regarding compliance with standards 2, 3 and 4 for the Church authority • Monitoring respondents or with the Church authority appointing a suitable person to carry out this role

49. Role of the Support Person • To promote safeguarding by: • Keeping the complainant informed of the process of the case • Helping direct the complainant to counselling and support • Recording any meetings or contact they have with the complainant, and reporting to DLP as appropriate • Upholding the seven standards in practice and behaviour

50. Role of the Advisor • To promote safeguarding by: • Keeping the respondent informed of the process of the case • Helping direct the respondent to counselling and support • Recording any meetings or contact they have with the respondent, and reporting to DLP as appropriate • Upholding the seven standards in practice and behaviour