Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC)

1. Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

2. Data collected in EMIS during the 2003/2004 school year will be the results on the Local Report Card mailed in the fall of 2005.

3. District Ratings on the LRC are determined by the number of State Indicators that are met. Excellent 17-18 Effective 14-16 Continuous Improvement 9-13 Academic Watch 6-8 Academic Emergency 0-5

4. The Local Report Card ratings for schools and districts are based on multiple measures: • Adequate Yearly Progress • Performance Index Scores • Growth of the Performance Index over three years • State Report Card Indicators

5. Adequate Yearly Progress (AYP) The final goal is that all students reach the proficient level in reading and mathematics by 2013-14. Until then, yearly goals are set requiring a specific percentage of students in select groups to reach proficiency in the tested subjects. Subgroups include; • ethnic affiliation • LEP students • students with disabilities • economically disadvantaged The Participation Rate is also be used to determine AYP. Every district and building must test 95% of all students. For the school to meet AYP, goals for each student group must be met. If any goal is missed, the school does not meet AYP for the year.

6. Performance Index Score The Performance Index Score represents the average score of all students in grades 3, 4 and 6 in all tested subjects. Schools will have a Performance Index Score based on the tested grades in their building.

7. Growth of Performance Index(Temporary Measure) A District can move from: • Academic Emergency to Academic Watch • Academic Watch to Continuous Improvement If the performance index score shows growth: • two years of improvement • at least 10 total points • at least 3 points in most recent year

8. State Indicators 16 of the 18 state indicators are determined by the district’s ability to reach a minimum requirement for the percentage of students at or above the proficient level of testing. The remaining two indicators are determined by the Graduation Rate and AttendanceRate.

9. 18 Possible Indicators in FY04: 3rd grade - Reading Achievement (75% state standard) 4th grade - Reading, Writing, Math, Citizenship and Science (75% state standard) 6th grade - Reading, Writing, Math, Citizenship and Science (75% state standard) 10th grade - (who need to take 9th grade Proficiency) Reading, Writing, Math, Citizenship and Science (85% state standard) Attendance Rate (93%) Graduation Rate (90%)

10. Attendance Rate Indicator Includes attendance for students who: • Are enrolled in the building for 120 or more consecutive days • Are enrolled in the building during October Count Week • District level includes students in grades K-8 only. • Building level includes all students enrolled in the building (regardless of grade level) that meet the full academic year criteria.

11. Graduation Rate Indicator • The Graduation Rate identifies ‘on time’ graduates - those students that take only 4 years to graduation. • Grade 13 students will only count in the denominator. • Students who are considered “Proficiency Only” will not longer be included in either the numerator or denominator • Will be calculated for buildings and districts with grades 9–12 inclusive. (Buildings with only 10-12 will not have building level graduation rate)

12. Graduation Rate Calculation Grad Rate = # of FY2003 Graduates (includes students that graduated prior to the start of the 03/04 school year) _________________________________________________________________ (# of Gr 13 Students + # of FY2003 Graduates + # of Gr 9 Dropouts in FY2000 - # of Gr 9 Returning Withdrawals + # of Gr 10 Dropouts in FY2001 - # of Gr 10 Returning Withdrawals + # of Gr 11 Dropouts in FY2002 - # of Gr 11 Returning Withdrawals + # of Gr 12 Dropouts in FY2003 - # of Gr 12 Returning Withdrawals) – (12th grade students coded as previous dropouts) X 100 Note: Grade 13 students (5th year seniors) are in the denominator but not the numerator.

13. What can EMIS Coordinators do to prepare for Yearend Reporting?

14. March • Be aware of critical test dates • Maintain Student demographic data • Handicapping conditions • Grade levels • Admission/Withdrawal dates • Ethnic Affiliation • LEP status • Maintain Staff data • Maintain Building data and District data • Maintain student Program Records (Academic, Intervention, Title I, Extracurricular, etc.)

15. April • Continue to maintain student records • Identify students that did not take required tests • Identify students that enrolled after testing dates • Maintain the Accountability IRN for students who will count at a building other than the attending building. • Maintain Staff data

16. May • Be aware of test results coming back from testing companies • Verify student test taking status and coding • Verify reports as they are returned from ODE • Continue to maintain all EMIS data elements • Review Accountability Workbooks provided by ODE • Be aware of critical submission deadlines

17. June/July/August • Review Accountability Workbook and testing data with District personnel • Finalize Student data • testing data • graduation data • Finalize Staff data • Comply with Final Submissions and Accountability Sign-offs

18. Final yearend submission for FY04 EMIS data will be August 6, 2004. Data Accuracy Signoff deadline is September 10, 2004.

19. Additional information: • EMIS Processing: http://webapp1.ode.state.oh.us/emis/processing/ • Accountability: http://www.ode.state.oh.us/Accountability/ • Local Report Card: http://www.ode.state.oh.us/reportcard/ • NCLB: http://www.ode.state.oh.us/esea/