At the Workbench: Editorial Office How-To’s

1. At the Workbench: Editorial Office How-To’s Joy Richmond

5. Two Strategies • Style Guide • Manuscript Preparation (Ms Prep) • Text • Math • Tables • Art

6. Drafting the Ground Plan: Style Guides • Why? • Often, many hands touch a manuscript • Authors • Editor • Managing Editor • Technical Editor • Editorial Assistant • Copyeditor • Typesetter • Proofreader • Get everyone on same page

7. Published Style GuidesWhy not? • Published guides • Chicago (The Chicago Manual of Style) • AMA (The American Medical Association Manual of Style) • CSE (Scientific Style and Format: Council of Science Editors Manual for Authors, Editors, & Publishers) • Long & cumbersome • Not definitive • Not journal specific • Hybrid styles

8. Style Guide Construction • Choose published guide & dictionary • Special instructions • Basic Formatting • Internal Style • Technical Style (including math & statistics) • Citations & References • Callouts for Figures & Tables

9. Laying the Foundation: Ms Prep • Text • Math • Tables • Art

10. Text Prep: Basics • Keep it simple • Keep character formatting (e.g., bold, italics) • Running heads & feet • Track changes: accept changes & turn off • Line numbering off • All indentation off • except: paragraph indents • Footnotes/endnotes off

13. Text Prep: Special Characters • Use common fonts • Times New Roman preferred • Esp. for special characters • X vs. Χ, – vs. — • Not a DIY project (e.g., o vs. °) • USE SMALL CAPS FUNCTION • Be consistent

14. Text Prep: Math • Conform to standard conventions • Use MathType • MathType vs. Math Into Type • In-text math • keyboard characters • MS Word special characters • SGML entities • .pdf is a useful reference • not a replacement for .doc or an .rtf files

15. Table Prep: Basics • Use Table function in MS Word • Not included in table cells • Title • Footnotes • No extra returns • No blank rows or columns

16. Table 1 – Good table manuscript.1 1 Note how each entry has its own cell. 2 em space selected from MS Word’s special character list

17. Table Prep • Typesetting applies journal style • Title • Alignment • Stub & column heads • Decimal alignment • Vertical spacing • Rules and bars

18. Table 1 – Good table manuscript.1 1 Note how each entry has its own cell. 2 em space selected from MS Word’s special character list

20. Caution • Cannot Be Typeset • Vertical rules • Some shading • Graphic elements • Must be processed as art

21. Table 2. Table of Misaligned spaces and decimals. 1¶ = hidden Ms Word code for a hard return (also indicates a new paragraph starting). 2 The dots = hidden Ms Word code for manual spaces.

23. Table 4. Having Fun with Tabs Stub 1One Two Three A 1.01 2.01 3.01 B 10.02 20.02 30.02 C 100.03 200.03 300.03 1 = Ms Word’s hidden code for tabs.

26. Table 1 – Good table manuscript.1 1 Note how each entry has its own cell. 2 em space selected from MS Word’s special character list

29. Digital Art Prep • Types • Basic Specs • Color • Fonts • Sizing • Rebuilding

30. Digital Art: Types • Line art

31. Digital Art: Types • Halftones (a/k/a Grayscale)

33. Digital Art: Types • Color figures

34. Mixed Type: • Line Art • Gray scale • Color

35. Digital Art: Basic Specs • File formats • .tiff; .eps; .pdf; .psd (Photoshop); .ai (Illustrator); .doc • ideal: eps files in Illustrator • Resolution • ppi: pixels per inch (dpi: dots per inch) • halftone and color (300 ppi/dpi) • line art (1200 ppi/dpi) • Internet, JPEG, & GIF formats: typically 72 ppi/dpi

36. Digital Art: Color • RGB vs. CMYK • Best practices: • e-file in CMYK • hard copy for color matching

37. Digital Art: Fonts • Do NOT use: • TrueType fonts • “bitmap” fonts • Embed font files

38. Digital Art: Sizing • Think spatially • Think scale

42. Digital Art: Rebuilding • Think raster vs. vector • Rasterized • flat plane • pixel image • bitmap • Vectored • layers • object-oriented graphic • lines

43. Rasterized vs. Vectored

44. Rasterized vs. Vectored