Planning a Successful Special Event with the President of Pace University, Stephen J. Friedman

1. Planning a Successful Special Event with the President of Pace University, Stephen J. Friedman

2. Procedure • Contact Magda Ghali in the Office of the President via e-mail at mghali@pace.edu to determine if President Friedman is available on the date you wish to hold your event. In the e-mail please include date, time, and brief purpose/description of the event. It’s very helpful to let Magda know what you expect of President Friedman. If the date and time is available on his calendar, she will call or e-mail to inform you if President Friedman will attend. NOTE: It is essential that all dates be cleared well in advance of the event through his administrative assistant to ensure the president’s availability to participate. • Once his participation has been confirmed, contact the President’s Office to discuss the role of the President at your event. For example: welcome remarks, introduce guest speakers, or present a speech on a certain topic. If you have any questions about his role at events, please call Allison Sokaris, University Director of Special Events at x11699 or email her at asokaris@pace.edu. She will gladly review ideas, event logistics, flower choice, invitation design or protocol, etc.

3. Procedure (Cont.) 3. If you desire President Friedman to be more than guest, the Office of the President must receive a briefing packet seven days prior to the actual event date. A briefing packet should include the following information: • Date of Event • Event Program • Time (start and end) • Location (including floor, room or suite number) • Approximate time you would like the President to arrive • Short background on the event and purpose • Speaker/VIP biographical information • Attendance list with guest affiliations • Preferred seating chart

4. Procedure (Cont.) 4. Pace University events held on or off campus, reflect the image of the university to the Pace Community and the public at large. Therefore, the Pace logo, mark, or seal should be displayed properly at all events President Friedman attends. The Pace logo or mark may be in the form of lectern sign, easel sign or banner. Note: The Pace logo, mark or seal should be displayed properly at all events President Friedman attends off-site. The logo or mark may be in the form of lectern sign, an easel sign or banner. -this is repeating what is said above

5. Procedure (Cont.) Seated Dinner in the Home of President and Mrs. Stephen J. Friedman: PaNET Events: • Date of event • Copy of the invitation • Copy of Program • Philanthropy contact person • Time (start and end) • Speaker/VIP biographical information • Attendance list with guest affiliations • Seating • Date of event • Copy of the invitation • Directions to venue • Alumni contact person • Event program • Time (start and end) • Location (including floor, room or suite number) • Approximate time you would like the President to arrive • Short background on the event and purpose • Speaker/VIP biographical information • Attendance list with guest affiliations

6. Requirements for an Event Hosted by the President • Contact Magda Ghali in the Office of the President by phone or via e-mail at mghali@pace.edu as early as possible. In the e-mail, please include date, time and brief purpose/description of the event. • After the date has been confirmed, work with Allison Sokaris, University Director of Special to determine invitation list, program, remarks, menu, favors, itinerary, seating, menu, flowers and overall logistics of the event. • Programs should be printed on white cardstock, blue ink with the Presidential seal at the top. At a dinner, luncheon or brunch a program should be placed on the seat of each guest. • Upon arrival of President and his wife, the contact person should greet and brief President on event etc. Encourage the caterer to take their coats and offer them a beverage. • At any seated event or cocktail reception, a registration table (with linen) should be in place and staffed by two individuals. • The Pace logo, mark, or seal should be displayed properly at on campus and off campus events. The logo or mark may be in the form of lectern sign, an easel sign or banner. • President’s table should be arranged by escort card and located in the center of the room.

7. The President at a University Department Event General University Wide Special Events • Contact Magda Ghali in the Office of the President via e-mail at mghali@pace.edu to determine if President Friedman is available on the date you wish to hold your event. In the e-mail, please include date, time and brief purpose/description of the event. It’s very helpful to let Magda know what you expect. If the date and time is clear on the President’s calendar, she will call or e-mail to inform you. NOTE: It is essential that all dates be cleared well in advance of the event through Magda to ensure the President’s availability to participate. • Once participation has been confirmed, contact Allison Sokaris to discuss the role you’d like the President to play. For example: welcome remarks, introduce guest speakers or present a speech on a certain topic. Allison will be happy to review ideas, event logistics, event spaces, menu, flower choice, invitation design, table placement or protocol.

8. The President at a University Department Event – Cont. A briefing packet should include the following information: • Date of event • Copy of the invitation • Philanthropy/University Department contact person • Event program • Time (start and end) • Location (including floor, room or suite number) • Approximate time you would like me to arrive • Short background on the event and purpose • Speaker/VIP biographical information • Attendance list with guest affiliations • President’s Table (place cards are requirement) The Pace logo, mark or seal should be displayed properly at all events the President attends. Logo or mark may be in the form of lectern sign, an easel sign or banner.

9. The President at a University Department Event – Cont. Seated Dinner in the President’s Residence-this repeats a lot of slide 5, maybe you can take it out and just add what you don’t have to slide 5 • Date of event • Copy of the invitation • Copy of Program (if possible) • Philanthropy contact person • Time (start and end) • Speaker/VIP biographical information • Bullet points for President • Attendance list with guest affiliations • Printed guest list for doorman • Seating (Allison will provide place cards) • Print names (not table numbers) on clear labels (Allison will affix to place cards that evening and write numbers inside place cards)

10. The President at a University Department Event – Cont. PaNETEvents- same thing, repeats slide 5 so take out slide 5 or take out 9 & 10 • Date of event • Copy of the invitation • Directions to venue • Alumni contact person • Event program • Time (start and end) • Location (including floor, room or suite number) • Approximate time you would like the President to arrive • Short background on the event and purpose • Speaker/VIP biographical information • Attendance list with guest affiliations The Pace logo, mark or seal should be displayed properly at all events the President attends. Logo or mark may be in the form of lectern sign, an easel sign or banner.