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Basics of Report Writing. M. Hammouda. Opener. What first do you think of when you hear Report writing ?. In groups compile a common list. (5 minutes). Objectives. What ? Why ? What it should focus on? Steps to report writing Document design / report structure
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Basics of Report Writing M. Hammouda
Opener What first do you think of when you hear Report writing? In groups compile a common list. (5 minutes)
Objectives • What ? • Why ? • What it should focus on? • Steps to report writing • Document design / report structure • What features a good report? • Technical problems / challenges • Report types • Some key DO’s and DON’Ts • Tasks
Preface Without publication, science is dead. (Gerald Piel) Work, finish, publish. (Michael Faraday)
The cover page should communicate an appropriate message, i.e., in line with its expected use.
-What is a report? a prepared account of what happened, about a particular event, presented in formal and organized format backed with statistical evidence.
5 Steps to Report Writing1 • Define the problem • Gather the necessary information • Analyze the information • Organize the information • Write the report
Document Design • Use no more than 2 fonts. • Use no more than 2/3 colours. • Use glossy paper /smooth and shiny. • Use white space. • Use templates. • Use parallelism. طبقاٌ لـ/ وفقاً لـ /بالإشارة إلى • Avoid double emphasis.
Report Structure There are no “set in stone” rules for the structure of a report but most reports will include some or all of the following:
Types of reports • Informational: • Events / activities / staff meetings / Progress sheet • Analytical • Marks analysis / Test results/ Written work / class visits / Micro teaching • Persuasive • a project / remedial plan / enrichment plan
N.B. Writing a report is a skill, that can’t be summarized in a set of rules, but like any craft can be learnt mainly through lots of practice and feedback.