Revisiting The New Roles and Structures of the RO and SDO in the RSP: Challenges and Prospects

1. Revisiting The New Roles and Structures of the RO and SDO in the RSP:Challenges and Prospects

2. Entry Points of Change By Dr. Harold Leavitt • Knowledge • Skills • Efficiency • Productivity People • Hierarchy • Relationships • Communication patterns • Coordination Technology Structure • “aids / facilitates the people to perform the Tasks” Tasks • Goals • Yield • Productivity • Tasks: • Relevance • Benefits

3. External Factors Driving Change • Technological • Economic • Political • Social

4. Internal Factors Driving Organizational Change Values Leadership Mission Strategic Goals Vision ORGANIZATION

5. The Boiled Frog If you put a frog in cold water and slowly heat it, the frog will eventually let itself be boiled to death. We, too, will not survive if we don’t respond to the radical way in which the world is changing. -Charles Handy “The Age of Unreason”

6. We need to Change

7. DepEd Order No. 53, s. 2013 Approval and Implementation of the 2013 DepEd Rationalization Program DepEd Order No. 50, s. 2014 Guidelines on the Recruitment, Selection and Placement of Personnel Pursuant to the DepEd Rationalization Program under EO 366 s. 2004.

8. Goals of DepED’s Rationalization MORE EFFICIENT & EFFECTIVE CENTRAL OFFICE Agenda-setting, policy-making, research, standards formulation, over-all leadership RE-ENGINEERED REGIONAL OFFICE Field leadership in the enforcement of standards, Technical support service hub for divisions RE-ENGINEERED SCHOOLS DIVISION OFFICE Core competence in field leadership and supervision HIGH PERFORMING SCHOOLS High EFA performance results. Effective management of schools & LCs

9. Organizational Functions (basic reference: RA 9155) • Central office • Set overall education agenda, directions and policies • Formulate systems and standards for national adoption • Perform investment programming • Articulate national frameworks to guide the organization in the performance of its core functions and the provision of support • Oversee quality assurance and performance accountability • Build Partnerships with GOs & NGOs • Region Office: • Set Regional agenda, directions and policies • Localize curriculum • Adapt to or adopt standards • Manage Quality Assurance • Provide technical assistance to Divisions • Manage program • investment and equitable allocation of resources • Establish and manage partnerships • Division/District Office: • Implement education agenda and policies • Manage curriculum implementation; • Provide Instructional supervision • Build communities of schools and LCs • Give technical assistance to schools/LCs • Execute equitable distribution of resources • Establish and manage partnerships • School/LC • Take accountability for learner outcomes • Implement the curriculum • Provide equitable opportunities for all learners in the community • Create an environment conducive to teaching & learning • Lead & manage school & • its resources • Establish and manage • linkages with • stakeholders

10. Clustering of Offices: Strands Ensure continuous improvement of the curriculum; actively seeking and understanding the “learner” to develop the appropriate delivery systems; provision of learning resources and ensuring quality CURRICULUM AND INSTRUCTION Ensure capacity of the organization to continuously improve and be strategic in managing the environment for which “teaching and learning” takes place EDUCATION GOVERNANCE AND OPERATIONS STRATEGIC MANAGEMENT Enable the organization to focus on long-term directions and interface with the internal and external environment LEGAL AND LEGISLATIVE AFFAIRS Enhance capacity of the organization to deal with legal matters and be proactive in moving forward its legislative agenda FINANCE AND ADMINISTRATION Ensure efficiency to support the organization as a whole to focus on its core business and thus attain its targets

11. FEATURES OF THE STRUCTURES • Focus is “Support to the schools” • Clustering of Offices to major strands of service objectives and key functions • Process-oriented Organization – derived from functions • Appropriate proportion of the various types of positions: • Key positions • Technical positions • Support To Technical • Administrative

12. Target improvement in Staff Distribution

13. REGIONAL OFFICEPurpose & KRAs

15. Mandate per RA 9155 • The Department of Education shall • protect and promote the right of all citizens to qualify basic education, and • take appropriate steps to make such education accessible to all. • The Department of Education shall establish, maintain, and support a complete, adequate, and integrated system of basic education relevant to the needs of the people and society. • It shall establish and maintain a system of free and compulsory public education in the elementary level and free public education in high school level. • All educational institutions shall inculcate patriotism and . . . . . efficiency. • The Department of Education : • shall take into account Regional and sectoral needs and conditions and • shall encourage local planning in the development of educational policies and programs.

16. Regional Office: Purpose & KRAs Purpose KRAs KRA 1: Regional Policies, Plans, and Education Support Systems KRA 2: Curriculum Localization KRA 3: Human Resource Development KRA 4: Quality Assurance KRA 5: Technical Assistance KRA 6: Partnership Building KRA 7: Organizational Performance To ensure equitable access to quality and relevant basic education in the Region by: • developing informed and responsive policies and plans, • managing effectively the localized curriculum and learning resources, • assuring quality performance, • providing appropriate and timely technical assistance to schools divisions, and • sustaining effective education support services and partnership with stakeholders

17. Regional Office: KRAs KRA 1: Regional Policies, Plans, and Education Support Systems KRA 2: Curriculum Localization KRA 3: Human Resource Development • HRD Policies, Plans and Programs • Search, Recruitment and Selection System Implemented • Professional Dev. Prog. Implemented • Career Dev. Strategies Implemented • Direction and Policies Issuance • Regional and Educational Strategic Plan • Localized and Indigenized Curriculum and Instruction • Localized and Indigenized Learning • Researches on Educ. Governance • Enhanced Education Support Systems • Resources and Instructional Materials • Research Studies on Curriculum Management • Performance Management System Implemented • Employee Welfare Provided • Succession and Exit Programs Implemented

18. Regional Office: KRAs KRA 4: Quality Assurance KRA 5: Technical Assistance KRA 6: Partnership Building KRA 7: Organizational Performance • Quality assurance Mechanism and Tools • Technical Assistance Plans crafted • Best Practices recognized and sustained • Support of Educational Stakeholders • Conduct of regular (at least monthly) regional management team meetings • Assessment Reports • M&E System • Technical Assistance Interventions designed, implemented and Evaluated • Linkages and Partnership • Performance Management implemented and results of which applied to other HRM systems

19. SCHOOLS DIVISION OFFICEPurpose & KRAs

21. Schools Division Office in the RS As frontline office of the Department for the management of basic education delivery, the Schools Division Office (DO) provides instructional leadership to schools and learning centers which are the direct implementers of educational programs for learner development. This is carried out through a strategic division education plan in consideration of the needs and concerns of the division, districts, schools and learning centers and aligned with the regional education development plans • Purpose: • The Schools Division Office supports schools and learning centres and enables them to deliver accessible and quality education to the community it serves, by: • implementing education plans and policies, • monitoring implementation of curriculum standards and • providing instructional supervision and/or technical assistance and • building communities of good practices, • ensuring equitable distribution and allocation of resources while establishing linkages among educational stakeholders

22. Schools Division Office in the RS Key Result Areas • Division Strategic Planning • Hiring, Recruitment and Promotion of Personnel (teaching and non-teaching) Implementation of Education Agenda and Policies • Implementation of Education Agenda and Policies • Management of Curriculum Implementation • Provision of Instructional Supervision • Building Communities of Practice

23. Continuum of Service Implement / Direct delivery to Clients Set Curriculum Standards and Design Curriculum RO: works with Regional agencies and education stakeholders to define a localized curriculum responsive to the needs and aspirations of the region and communities they serve SDO and District manages and supervises the implementation of the basic education curriculum and ensures that minimum requirements are met and exceeded. Schools and LCs implement the localized curriculum and innovate within the bounds of the standards set. CO: responsible for designing and engineering the national standards and minimum requirements of the BE curriculum to ensure relevance to the long term needs of the country.

24. Connecting Offices for Curriculum & Instruction CENTRAL Office REGION Office BCD- Cur. Stds. Division SD Office BLSS – Sch. Health Div. BLSS – Sch. Sports Div BLSS - Youth Formation Div. CLMD + LRMD BEA- Ed. Asses. Division BCD- Spec. Cur. Prog. Div. BEA- Ed. Res. Division CID QAAD BLD- Tchng. & Lrng. Div. • SGOD • S M, M & E • Planning & Res. • Educ. Facilities • HRD • Soc. Mob. • School Health & Nutrition BLD- Student Incl. Div. HRDD R-NEAP BLR- LR Prod. Division ESSD BLR- QA Div.

25. Continuum of Service Implement Total Quality Management Develop QA philosophy / Set quality, policy guides for QM, QA and M&E • RO: • Performs oversight function • QA the systems and processes as per standards and guidelines set • Provides TA to the SDOs in the implementation of the desired systems • SDO and District: • Implement QM system to support delivery of BE services • Manage implementation of standards and policies on governance of schools & LCs • Determine & M&E educ. outcomes, services and resources • Schools and LCs: • Implement the TQM system and enforce standards set. • M&E the SIP implementation • Assess learners’ progress and utilize appropriate data to improve the Teaching-Learning outcomes CO: Responsible for developing the philosophy, setting standards, providing policy guidelines for quality management and quality assurance and monitoring systems.

26. Connecting Offices For Quality Management CENTRAL Office REGION Office SD Office CLMD + LRMD CID • BHROD-OED • BHROD-SED BCD + BLD + BLR + BEA + BLSS • PS PPD • PS – PPRD • PS – EMIS QAAD • SGOD • S M, M & E • Planning & Res. • Educ. Facilities • HRD • Soc. Mob. • School Health & Nutrition Organizational and School standards, policies and frames PPRD ESSD • NEAP-QD HRDD R-NEAP • AS - EFD

27. Continuum of Service Implement School-based Systems Provide policy guides; Develop and monitor organization systems RO: Provide oversight, monitors and evaluates, and provides technical assistance to the SDOs in the implementation of the systems • SDO and District: • Ensure that schools are able to practice school-based management, get the support from stakeholders and from the organization, and operate efficiently and effectively. • Schools and LCs: • Implement the school-based systems • Implement school-based professional development programs for teachers and staff CO: Responsible for providing policy guidelines, organization systems development and monitoring (e.g. Planning System, Human Resource Development, etc).

28. ISSUES and CONCERNS • Acceptance of new tasks by the personnel • Eligibility of applicants to the RAT created items - mismatch of skills to qualification standards - no eligibility 3. Cross-functionality of divisions - Overlapping of functions - “Turfing”

29. Issues and Concerns 4. “Comfort zones” 5. Political intervention or influence

30. Ways Forward • Capability building - institutionalization of functions • Setting up of standards (region, SDO) • Establishment of an integrated organizational structure …..and…

31. It is a must…. DEPED REGION XII will have One message. One character. One direction.

32. Number of Private & Non-DepEd Schools Visited Cotabato Division - 21 Kidapawan City - South Cotabato - 23 Koronadal City - 18 Tacurong City - 8 Sultan Kudarat - 15 Cotabato City - 7 General Santos City - Sarangani - 15

33. General Findings • Except for 2-3 private /non-DepEd schools in every division, all private schools are SHS-ready (met basic requirements) • Notre Dame schools have on-going construction of classrooms, laboratories in preparation for their track offerings

34. General Findings 3. Teachers identified to teach in SHS are qualified; are undergoing/will undergo retooling (2nd semester, 2016 summer) 4. Schools intend to hire on part-time basis private practitioners (CPAs, Engineers, college professors), retired DepEd personnel

35. General Findings 5. Private / Non-DepEd schools found to be not SHS-ready have deficiencies in: • School site - not owned by the school • Not enough laboratories as required for STEM; no library) • Proposed classrooms: hazardous to users; not standard size, no room for simulation, not fitted for the track being offered

36. General Findings • Teacher Qualification: no units of specialization; NC II certificate does not match the track or strand being planned to offer • Documents: some branches only copied the documents of the mother school; incomplete documentation (list of proposed teachers, MOA)

37. NEXT STEPS 1.Completion of deficiencies in documents by concerned schools 2. Meeting of division coordinators for SHS, private schools, TLE 3. Private Schools Summit on SHS (done) 4. Issuance of Provisional Permit 5. Pre-Enrolment for SHS

38. Deadline for Private Schools applying for SHS – Aug. 30, 2015 Sept. 1-9, 2015 – on-site validation Early Enrolment – Sept 14-19, 2015 ??? Action Plan for SHS in Private Schools Objective – Activity – Date – Persons - MOV Involved