Introduction to Information Systems

1. Introduction to Information Systems BUS 782 David Chao

2. What is an Information System? • An organized combination of… • People • Hardware and software • Communication networks • Data resources • Policies and procedures • This system… • Stores, retrieves, transforms, and disseminates information in an organization • An organizational solution, based on information technology, to challenges posed by the environment.

3. Fundamental Roles of IS in Business

4. Types of Information Systems • Operations Support Systems • Efficiently support day-to-day operations • Management Support Systems • Provide information and support for effective decision making by managers • Strategic Information Systems • Help get a strategic advantage over customer

5. Operations Support Systems • Transaction Processing Systems, TPS • Record and process business transactions • Any exchange of money or other benefits between two or more parties • Order processing, purchasing • General ledger, accounts payable, accounts receivable • Large amount of data, high processing speed, high reliability, accuracy, and security (fault tolerant) • Data: internal, historical, detailed

6. ObamaCare Websitehttps://www.healthcare.gov/ • The Website Problems Could Become A Total Disaster For Obamacare • http://www.businessinsider.com/why-the-obamacare-website-could-turn-into-a-disaster-2013-10 • Why is the Obamacare website having so many problems? • Technical reason: • http://www.wekeroad.com/2013/10/07/yes-bad-javascript-will-shut-your-site-down/ • Political reason: • http://www.forbes.com/sites/theapothecary/2013/10/14/obamacares-website-is-crashing-because-it-doesnt-want-you-to-know-health-plans-true-costs/

7. Scalability • Scalability is the ability of a system to handle a growing amount of work in a capable manner or its ability to be enlarged to accommodate that growth. • A system is said to scale if it is suitably efficient when applied to large input data set. If the system fails when a quantity increases, it does not scale. • Solutions: • Hardware • Software

8. Current Trend in Operations Support Systems • Enterprise Resources Planning, ERP • Customer Relationship Management, CRM

9. What is ERP? • Video: • http://www.youtube.com/watch?v=lYCEQqSM08I • http://www.youtube.com/watch?v=PVRgIXLWDHs&feature=related • Readings: • http://whatiserp.net/ • http://en.wikipedia.org/wiki/Enterprise_resource_planning

10. Enterprise Resources Planning, ERP • ERP software is multi-module application software that integrates activities across functional departments, from product planning, parts purchasing, inventory control, product distribution, to order tracking. ERP software may include application modules for the finance, accounting and human resources aspects of a business. • Major characteristics: • Integrated • Cross-functional • Shared database

11. Major Modules of an ERP System • Product planning, cost and development • Manufacturing • Marketing and sales • Fulfillment process: • All steps involved in selling and delivering the products to customers. • Inventory management • Finance and accounting

12. A Fulfillment Process

13. ERP Market Share • Tier 1: • http://www.youtube.com/watch?v=4R6GG9eL_1E • Market share: http://whatiserp.net/erp-report/erp-market-share-and-vendor-evaluation-2011/

14. Customer Relationship Management, CRM • Front office operations: Call Center • Direct interaction with customers, e.g. phone calls, e-mail, online services etc. • Sales Force Automation • tracks all contact that has been made with a given customer, the purpose of the contact, and any follow up that might be required. • Sales Intelligence • Cross-selling: selling an additional product or service to an existing customer • Up-selling: induces the customer to purchase more expensive items, upgrades, or other add-ons. • Switch-selling: customers are attracted by a special offer on some goods but the salesman's real aim is to sell other more expensive goods instead

15. Example of CRM Vendor • Microsoft Dynamics CRM: • http://crm.dynamics.com/en-us/home • http://crm.dynamics.com/en-us/sales • Demo: • http://uscrmdynamics.cloudapp.net/demos/Dynamics-CRM-2011-Driving-Sales-Productivity/CRM-2011-Driving-Sales-Productivity.html • SalesForce.Com • Sales Cloud • http://www.youtube.com/watch?v=nJQW-rbHMS0&list=PL50274E7562393953

16. Social Media Listening • Social media listening, also known as social media monitoring, is the process of identifying and assessing what is being said about a company, individual, product or brand on the Internet. • http://www.youtube.com/watch?v=aqRZZrvOBnQ • Tools: • Google Alert: http://www.google.com/alerts • Others: • http://socialmedia-listening.wikispaces.com/Tools

17. Types of Management Support Systems • Management Information Systems (MIS) • Reports and displays • Example: daily sales analysis reports • Decision Support Systems (DSS) • Interactive and ad hoc support • Example: a what-if analysis to determine where to spend advertising dollars • Executive Information Systems (EIS) • Critical information for executives and managers • Example: easy access to actions of competitors

18. Management Information Systems • Facilitate management control by producing summarized reports that compare actual performance against planned performance on a regular and recurring basis. • Management control: Ensuring that performance meets established standards. • Serve middle management • Provide reports on firm’s current performance, based on data from TPS

19. Sample MIS Report

20. Sample MIS Report

21. Other Examples: • Budget control: • http://www.olemiss.edu/projects/sap/REPORTS_II_Budget_Control_System.pdf • LYTD VS YTD Sales comparison

22. Budget Control Report

24. Sales Comparison

26. Decision support systems • Serve middle management • Support nonroutine decision making • E.g. What is impact on production schedule if December sales doubled? • Often use external information as well from TPS and MIS

27. Information and Management Decisions • A decision is a selection between several courses of action: • Penalty for bad decision • Information helps reduce uncertainty: • Incomplete information • Information systems improve decision-making effectiveness by providing decision makers with information related to the decisions for which they are responsible.

28. Components of DSS • Database: Current & Historical Data from Many Sources. • Internal and external data • Model base: Collection of Mathematical & Analytical Building Blocks • Interface for analysis: What - If Questions; visual dashboard

29. Using Decision Support Systems • What-IF Analysis:Observing how changes to selected variables affect other variables. • Sensitivity Analysis: Observing how repeated changes to a single variable affect other variables. • Goal-Seeking Analysis:Set a target value for a variable, and then repeatedly changes other variables until the target is achieved. • Example: Benefit.Xls • Optimization Analysis • Simulation: IBM Innov8 2.0 • http://www-01.ibm.com/software/solutions/soa/innov8/index.html

30. Strategic Information System • Information systems that provide a firm with competitive products and services which give it a strategic advantage over its competitors in the marketplace. • Information systems that promote business innovation, improve operational efficiency.

31. Strategic Advantage and Strategic Necessity • Strategic advantage refers to obtaining a sustainable competitive edge over competitors. The ability to obtain a greater than normal return on investment. • A strategic necessity is a system that must be installed to remain competitive and stay in business.

32. Competitive forces model by Michael Porter Threat of New Entrants Bargaining Power of Suppliers Rivalry among Existing Competitors Bargaining Power of Customers Threat of Substitute Products

33. Competitive Strategies • Cost leadership strategy: • Become a low cost producer of products and services • Find ways to help suppliers or customers reduce their costs • Product differentiation strategy. • Innovation strategy: Finding new way of doing business, enter new market. • Alliance strategy: Establish alliances with customer, suppliers, competitors, other company. • Growth strategy: expanding, diversifying, integrating.

34. Strategic Roles for Information Systems • Improving business operations • Promoting business innovation • Locking in customers and suppliers • Interorganizational IS, EDI, automatic inventory replenishment system • Creating switching costs • make customers dependent on the continued use of innovative IS. • Raising barriers to entry • discourage competitors from entering a market

35. Components of an Information System • Information technology • People • Database • Procedure

36. People • Information specialists • programmer, system analyst, database administrator, etc. • End-user: • Menu-level end users • Command-level end users • End-user programmer • End-user computing and management

37. Ethical Responsibilities • What uses of IT might be considered improper or harmful to other individuals or society? • What is the proper business use of the Internet or a company’s IT resources? • How can you protect yourself from computer crime?

38. Workplace Cyber Surveillance on the Risehttp://www.awarenesstech.com/Employee/Articles/ • Cyber-surveillance: The person most likely to be spying on you is your boss. 27% of businesses surveyed by the American Management Association said they review employee email. • Reasons: • Productivity • Liability • Network performance

39. Typical Features • Email monitor • Instant message monitor • Keystroke logger • Monitor/Block websites • Content filtering • Take screenshots

40. Database • A group of related files • Support business operations • Provide information

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42. Major Functions of Database Management • Creating a database • Analysis: Entity-Relationship Diagram • Design: Design file structure • Implementation • Accessing a database • Updating a database

43. Database Security • Logical protection: • Illegal access • Illegal update • Virus • Physical protection

44. Internet firms flocks to store data in blast-proof bunker • Some biggest companies are running their Internet operations on systems installed in a 300-foot-deep nuclear blast-proof bunker.

45. Weird Data Center Location http://en.wikipedia.org/wiki/Pionen

46. Procedures • Procedure: A step-by-step process or a set of instructions for accomplishing specific results. • Operations • Backup and Recovery • Security • Development

47. Operations Procedure: A procedure that describes how a computer system or application is used, how often it can be used, who is authorized to use it, and where the results of processing should go. • Backup Procedure:A procedure that describes how and when to make extra copies of information or software to protect against losses. • http://www.tldp.org/LDP/lame/LAME/linux-admin-made-easy/server-backup.html • Recovery Procedure:An action taken when information or software must be restored. • Security Procedure:A procedure designed to safeguard data centers, communications networks, computers, and other IT components from accidental intrusion or intentional damage. • Development Procedure:A procedure that explains how IT professionals should describe user needs and develop applications to meet those needs.