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Streamlining Intra-Gov Billings with G-Invoicing System

Learn about G-Invoicing, a web-based tool for federal agencies to manage transactions efficiently. This system offers comprehensive transaction history, automates settlement processes, and enhances financial reporting accuracy. Discover how it aims to improve government-wide billing and reporting.

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Streamlining Intra-Gov Billings with G-Invoicing System

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  1. Intra-Gov Billings & Collections(G-Invoicing) Talking Points

  2. Intra-Government Billings U.S. Coast Guard Finance Center • Progression of the Treasury Billing Systems • Check Payment • Cross-Disbursing/Direct Site • SIBAC – Simplified Intra-Gov Billings and Collection • OPAC – Online Payment and Collection • IPAC – Intra-Governmental and Collection

  3. What is G-Invoicing? U.S. Coast Guard Finance Center G-Invoicing (GINV) is a web-based application created to efficiently manage Intragovernmental (Intra-gov) buy/sell transactions between two federal agencies. TFM Bulletin 2018-10 mandated the use of G-Invoicing for all Federal Program Agencies (FPAs) by June 30, 2021. Also within the bulletin it states that Agencies must submit an Agency Implementation Plan to Fiscal Service by Jun 28, 2019.

  4. Treasury’s G-Invoicing System U.S. Coast Guard Finance Center • Treasury’s New Gov’t wide billing system is much more than a billing process. • It is suppose to be a complete transaction history: • General Terms and Conditions • Orders • Performance – Constructive delivery (Reciept) • Auto Settlement (IPAC) - Billing • This was attempted many years ago by MasterCard.

  5. Treasury’s Overview U.S. Coast Guard Finance Center

  6. Treasury’s G-Invoicing System U.S. Coast Guard Finance Center • Currently there is not an upload process to bring in data. (GT&C & Orders) • The process must start with the RMOs that either manage the reimbursement or those responsible for setting up the MIPR or IA. NOTE: This will bea challenge for all agencies that are not centralized.

  7. Why G-Invoicing? U.S. Coast Guard Finance Center • Intra-Gov’t rptg • Confirmation • Elimination Entries • NFRs • Proper reporting of Liabilities, Receivables & Revenue. • Receipting – Most Gov’t agencies don’t do a good job at receipting from OGA. (So, auditors indicated that there is an over reliance on vendor supplied information) • Subsequently better Gov’t Wide reporting.

  8. Will G-Invoicing replace IPAC & Cross-Disbursing? U.S. Coast Guard Finance Center • G-Invoicing is a progression of IPAC. • We are hopeful that Cross-Disbursing will go away. • Issues: • Many smaller agencies don’t have reimbursable authority. I.e. State Department, EPA, etc…(Advances maybe the wave of the future.) • Assumes centralized Agreement Management. (Requires and Agency Admin)

  9. What should be happening now? U.S. Coast Guard Finance Center Agencies are required by OMB to have a plan by 06/28/19. (This is mandated) GT&C updated – (Agencies must ID and admin) Agreements/Orders need to be in the system. Users must be established.

  10. Current Concerns: U.S. Coast Guard Finance Center • ID’g who is creating the IA’s & MIPRs, Reimbursable Agreements by agency (Some have been in place for years). • All FY’19 agreements must by in the system. • The need for standardized interface from Agency Financial systems. (For both the Buyer and Seller). • Standardized Contacts with each agency. • What will Treasury’s over all design look like. • How to handle MILSTRIP billings.

  11. Where does this all lead? U.S. Coast Guard Finance Center • Better overall gov’t reporting • Eventually leading to Treasury being able to provide Gov’t Wide Financial Statements. • Currently, Treasury requires GTAS & BETC reporting. (No more SF224) • In the future IPP & G-Invoicing

  12. CG & NAVY Pilot U.S. Coast Guard Finance Center • The Comptroller of DON and CG sponsored a project entitled “Push IPAC”. • Navy is working with DFAS on the implementation effort • The team is working with Treasury, DON, DFAS, USMC, NavSea, SPAWAR, etc… • Both Navy & CG have NFRs to remediate. • Navy will use the ACL Audit Control Language software tool. • CG will be using Sharepoint to centralized and standardize how we are going to do business.

  13. IPAC / Cross Disbursing(Governmental Billing & Collections) U.S. Coast Guard Finance Center

  14. CG IAA Purchase Activity FY 18 Coast Guard IAA Purchase Activity with Navy(from Navy records) U.S. Coast Guard Finance Center

  15. Buyers Side Transactions U.S. Coast Guard Finance Center

  16. Sellers Side Transactions U.S. Coast Guard Finance Center

  17. USCG IPAC Mapping U.S. Coast Guard Finance Center

  18. Navy/CG Pilot Issues Issues in regard to Navy/Coast Guard Pilot Development of process to create a bulk file for upload to Treasury IPAC Routing of invoices to Coast Guard buyer Receipt and approval of invoice by Coast Guard buyer Three day receipting U.S. Coast Guard Finance Center

  19. G-Invoicing Issues Issues in regard to the implementation of G-Invoicing Need to identify a Coast Guard G-Invoicing Administrator (Must start at the source/RMO) Obtain access to G-Invoicing for all Coast Guard buyers/sellers Entry of GT&C into G-Invoicing Implementation plan for all federal agencies is due to Treasury by Jun 28, 2019 U.S. Coast Guard Finance Center

  20. Want to learn more? Treasury’s website: https://fiscal.treasury.gov/g-invoice/resources.html U.S. Coast Guard Finance Center

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