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Proclaim Story Event Schedule & Logistics

Detailed schedule for the Proclaim Story event, including arrival times, trainings, worship sessions, property managers' tasks, and available resources. Learn about synod assignments, facility setups, and essential contacts. Online and electronic resources referenced for additional information.

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Proclaim Story Event Schedule & Logistics

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  1. Proclaim Story

  2. Thursday, Friday, Saturday • Early Morning Community Life • (may be in some properties) • 8:00 am Property Managers arrive on site • 9:00 am Synod Day Directors arrive on site • All participants arrive at Cobo • Proclaim Community opens • Proclaim Justice launch (8:45 am) • 10:30 am Synod Team arrives on site • Proclaim Justice launch (10:45 am)

  3. Thursday, Friday, Saturday • 11:00 am Trainings, rehearsals • 11:30 am Sound Checks • 12:15 pm Places Everyone! • 12:30 pm Doors Open • 1:00 pm Proclaim Story Curriculum • 3:00 pm Proclaim Story Worship • 4:00 pm Sent out to Proclaim Jesus = Good News! • Synod Day Director/Property Manager debrief • Property Managers prepares space

  4. Thursday, Friday, Saturday • 5:00 pm Proclaim Community Closes • 5:30 pm Ford Field Doors Open (Concessions) • Property Managers/Core Team Meeting • 8:30 pm Main Stage Event • 9:45 pm Transport to Hotels & Final 15

  5. Properties

  6. Properties • Cobo Convention Center 12 Spaces • Crown Plaza 1 Space • Greektown Casino 1 Space • Marriott Renaissance 2 Spaces • Masonic Temple 3 Spaces • MGM Grand 2 Spaces • Westin 2 Spaces

  7. Properties • Some synod assignments have changed since November. • Registration still changing. • You (and all participants) will receive the assignments by May 15.

  8. Properties • Chairs • When space allows, we MAY be able to use chairs. • Not every synod wants to use chairs. • All three synods using the same space would have to agree. We cannot change the set up from one day to the next.

  9. PropertyA room floor plan will be available online by ­May, 2015. The floor plan will designate locations for the musicians, altar area, boxed in font, communion stations, tech area, sacristy and chairs (if used).

  10. SAMPLE Proclaim Story Floor Plan Font

  11. A list of names and phone numbers for people related to your ballroom space should be available by May 15, 2015. The list will contain: • Property Manager Name • Synod Day Directors who are using the room on a different day • Proclaim Story Day Office information

  12. A list of names and phone numbers for people related to your ballroom space should be available by May 15, 2015. The list will contain: • Community Life Team Member assigned to your property • Name of any Proclaim Story day team volunteers who are available to assist you in your space on your Proclaim Story day

  13. Curriculum & Worship

  14. Video/Music Resources All video and music resources will be mailed to you on a flash drive by the end of April. All music will be a video with lyrics, performed by Rachel Kurtz. Sheet music will be provided for musicians by end of April

  15. Adjustments in Curriculum Primary Leaders Page 2

  16. Adjustments in Curriculum Video Stories Page 24

  17. Adjustments in Curriculum Connection the Faith Practices Page 27

  18. Adjustments in Curriculum Connection the Faith Practices Page 27

  19. How can I PROCLAIM the good news of God in Christ through word and deed? • Invite a friend to worship and/or a youth group event • Talk about faith topics with friends and family • Offer encouragement to a friend in need

  20. Adjustments in Curriculum No black box around font. Page 21 & 22

  21. Adjustments in Curriculum Name a barrier to good news. Page 21 & 22

  22. Adjustments in Worship This shows up in the Confession and Absolution Page 30

  23. Adjustments in Worship Underneath each “wall” is a banner with “Jesus Is Good News!” Page 30

  24. Adjustments in Worship No Thanksgiving for Baptism

  25. Adjustments in Worship Waterless Tattoos Page 37

  26. Online Resources

  27. SYNOD DAY DIRECTOR WEBSITE – MAIN SOURCE! • http://www.elcaymnet.org/2015ProclaimStoryDirectors • FACEBOOK GROUP • https://www.facebook.com/groups/ProclaimStoryLeaders • ELECTRONIC NEWSLETTERS • BISHOP’S WEBSITE • http://www.elcaymnet.org/GatheringBishops

  28. Bishops • Bishops Register via Website • http://www.elcaymnet.org/GatheringBishops • Registration is Covered • Housing Covered • 4 nights at MGM Grand

  29. Bishops • Share their faith/call story • 8 minutes max in the curriculum section • Preach/Preside in Worship

  30. Bishops • Meet with your bishop! Share the Curriculum and Worship Script and Sermon as is, and discuss your planning strategy together.

  31. Expenses • $500 Stipend For Travel and Housing • Payable to your synod office. • There are no reimbursements to you before, during or after the Gathering.

  32. Tech/Musicians • Musical leadership for Proclaim Story at the Gathering can take many forms: • An instrumental/vocal track will be provided for each synod. No additional leaders are necessary. • A solo leader that works with the recorded track and/or her/his own music.

  33. Tech/Musicians • Musical leadership for Proclaim Story at the Gathering can take many forms: • A band of instrumentalists and vocalists. 
You are not required to recruit live leadership for the worship music. But if you do, the intention of live musical leadership is to connect congregations and participants more deeply to their synod.

  34. Tech/Musicians • We encourage you to consider the following: • Lift up high school youth as part of the leadership • Find musical leader(s) that represent the unique gifts and expressions from your synod

  35. Tech/Musicians • Recruit musical leader(s) that are registered for the Gathering. Must have a wristband.

  36. Tech/Musicians • Any expenses related to musical leadership beyond the instrumental/ vocalist track that is provided is the responsibility of the synod. There is no money in the Proclaim Story budget (including your “synod funds”) to compensate musical leaders any part of the Gathering.

  37. Tech/Musicians • Musicians will be instructed to contact their Synod Day Director for information on sound checks and set up for your Proclaim Story day. 


  38. Tech/Musicians • If you DO have musical leader(s) as part of your Proclaim Story Day, the Tech and Talent team wants to support you in making them sound good! • A Google Form on the Director’s website will be available very soon. This form is where you will fill out all you your musical leadership information.

  39. Tech/Musicians • The Tech and Talent Team will provide an appropriate sound system for the musical leadership you are providing (sound board, microphones, mic stands, speakers, monitors) in your ballroom. • Musical Leader(s) need to provide their own instruments, bass amps, and other specialized equipment required.

  40. Building Your Team

  41. Building Your Team • Every synod is unique. • It is up to each Synod Day Director to develop a team that reflects the synod in which they serve and meets the needs of their context.

  42. Building Your Team • You are welcome to have as many team members as you would like. • Must have a wristband • Your team should reflect the diversity in your synod • Include youth!

  43. Building Your Team • Qualities: • Understanding of, and ability to articulate Lutheran theology • Positive, encouraging, engaging personality • Respected by youth ministry leaders in your synod

  44. Building Your Team • Synod staff • Bishop • Youth Ministry Staff/Liaison • Synodical Lutheran Youth Organization or Youth Ministry leadership • Local Youth Ministry Network

  45. Building Your Team • Be in touch with your BISHOP and synod staff ASAP! Make an appointment, get them on board, inform them of your “plan.” • This is considered an ELCA Synod Event. • Bishop’s are responsible for the worship liturgy and leadership in Proclaim Story.

  46. Curriculum Team • Curriculum Team Leader • Assists the Synod Day Director in preparing all curriculum logistics. • Script Team • Stage Manager(s) • Tech Team

  47. Worship Team • Worship Team Leader • Assists the Synod Day Director in preparing all worship logistics. • Sacristan • Ushers • Tech Team (same as curriculum team)

  48. Gathering Preparation • For Directors coming with their congregations • Registration • Register with congregation • Your registration fee will be covered through your congregational account

  49. Gathering Preparation • For Directors coming with their congregations • Transportation: • With your congregation • Housing: • Book with your congregation

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