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Module 6 – Use of web-based programmatic information

CAPTE: On-site Reviewer Training. This module will cover the special issues related to handling electronic material. Module 6 – Use of web-based programmatic information. Objectives. Explain CAPTE’s policy related to web-based information on the program.

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Module 6 – Use of web-based programmatic information

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  1. CAPTE: On-site Reviewer Training This module will cover the special issues related to handling electronic material. Module 6 – Use of web-based programmatic information

  2. Objectives • Explain CAPTE’s policy related to web-based information on the program. • Identify the special concerns and process needed when web-based materials are used in program review • Identify questions to ask when reviewing web-based materials related to the program

  3. Supporting Documents CAPTE has identified the Supporting Documents that must be submitted with the Self-study Report. Generally, both institutional and program documents are made available through program or university websites. The transient nature of electronic communication makes it difficult to maintain these as documents of record for purposes such as accreditation. Therefore, CAPTE has adopted polices that are designed to ensure the Commission maintains permanent copies of documents necessary for its function, while also respecting the change occurring in document delivery. If materials are available on the Web, it is part of the team’s responsibility to review them. To facilitate your review, programs are asked to provide specific URLs for web based documents; you should not be spending time searching for documents. Handbooks: •Faculty •Student •ClinicalEducation* Program Policy & Procedures Manual * *ifavailable RelevantCatalogs Financial AidBrochure* Student recruitment materials * Ifavailable

  4. Information Flow Large documents, such as handbooks or catalogs, must include an index that provides bookmarks to the specific areas required in the Self-study Report. If this has not been done, the team leader should notify the program and Accreditation staff. You should not be spending time searching for materials!

  5. Documents May Be In .pdf Format Access to free program that allows download of .pdfdocuments: http://get.adobe.com/reader/

  6. Questions To Ask As You Browse Teams review web based materials to confirm that requested evidence has been provided. In addition, web-based information should be checked for accuracy, especially for information provided to the public. Is itaccurate? Especially information provided to thepublic Are Web materials consistent with companion printed material? Can you locate materials identified in Self-studyReport

  7. Questions To Ask As You Browse As you review the provided links, you need to ask these questions to determine if the material is provided in a useful fashion. If the links provided are not accurate, the team leader should request that current URLs be provided to the team and to CAPTE. Are the links provided accurate and ‘live’? Can you tell when the information was last updated? How easy was it to find the needed information ?

  8. Questions To Ask On Site After reviewing the links provided in the Self-study Report, it is important to ask the questions delineated on the slide during on-site interviews with whomever is responsible for maintaining program information. Although it may be more difficult to maintain electronic data, the integrity and accuracy of the web-based information is just as important as that of material provided in print. It is expected that documents that need to be accessed by the public in the future, such as course bulletins, are safely archived by the institution in a retrievable manner. How is the accuracy and currency of web-based information ensured? Who maintains the web site? Are relevant areas archived?

  9. Other Information That May Be Available Online The program might also provide the team with other Web based material either prior to the visit or when you are on-site. For example, programs that offer on-line courses may provide access to the on-line course materials. The team would comment on these materials in the Visit Report in the same manner as other on-site materials. There is no need to request that this information be made available to CAPTE. LibraryHoldings CourseMaterials Descriptions of faculty and student support services

  10. An Exercise • Go to CAPTE’s website and click on the link to Directory information for accredited PT or PTA programs that is found in the blue, left-hand box. • Choose a program listed at CAPTE’s web site (www.capteonline.org) with which you are not familiar. • For each of the issues presented in this unit, try to locate the documents mentioned in this module Remember that in an actual review, the links for the relevant documents would be provided to you, making the search much easier.

  11. Summary • CAPTE Policy • Concerns about online materials • Questions to ask This module has described the special concerns and process needed when using web-based materials.

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